CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Meeting #:
Date:	Friday, January 17, 2020
Time:	9:45 A.m. - 5:00 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - December 6, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held December 6, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of January 17, 2020, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area G – BL 5249

Stakeholder Vote – Unweighted – All Electoral Areas

3711 Whitehorse Lake Road
The South 1/2 of the North West 1/4, Section 8, Township 30, Lillooet District, Except Plan 33708 and The North 1/2 of the South West 1/4, Section 8, Township 30, Lillooet District, Except Plan 33708
From Resource/Agricultural (RA 1) and Tourist Commercial (C 2) zone to Special Exception Resource/Agricultural (RA 1-1), Resource/Agricultural (RA 1) and Tourist Commercial (C 2) zones
(3360-20/20190059 – DBW Investments Ltd.) (Agent: Doug Dodge)
Director Richmond

• That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5249, 2019 be read a first and second time this 17^th day of January, 2020. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area L – BL 5233 and 5234

Stakeholder Vote – Unweighted – All Electoral Areas

8196 Bridge Lake North Road
Lot 14, District Lot 1457, Lillooet District, Plan KAP68171
From Rural Residential 1 designation to Rural Residential 2 and Rural Residential 3 designations
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Special Exception Rural 3 (RR 3-5) zones
(3360-20/20190037 – Fenske)
Director MacDonald

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5233, 2019 and Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5234, 2019 a third time this 17^th day of January, 2020.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area I – BL 5172 and 5173

Stakeholder Vote – Unweighted – All Electoral Areas

325 Skyline Road
Lot 1, District Lot 15, Cariboo District, Plan 20266, Except Plan 22908
From Manufactured Home Park designation to Agricultural designation
From Mobile Home Park (R 4) zone to Resource/Agricultural (R/A) zone
(3360-20/20180043 – Bare) (Agent: Brad Wiles)
Director Glassford

• #1: That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5172, 2018 be adopted this 17^th day of January, 2020.

• #2: That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5173, 2018 be adopted this 17^th day of January, 2020.

6.2

Area B – BL 5178

Stakeholder Vote – Unweighted – All Electoral Areas

Cariboo Highway 97 North
District Lot 3306, Cariboo District
From Resource/Agricultural (R/A) zone to Rural 2 (RR 2) zone
(3360-20/20180037 – Dillabough/Cruz) (Agent: Ellen Dillabough)
Director Bachmeier

• That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5178, 2018 be adopted this 17^th day of January, 2020.

6.3

Area H – BL 5180

Stakeholder Vote – Unweighted – All Electoral Areas

5498 Kennedy Road
Lot 1, District Lot 4184, Lillooet District, Plan 18358
From Residential 2 (R 2) zone to Special Exception R 3-1 zone
(3360-20/20180047 – Collinson)
Director Wagner

• That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5180, 2018 be adopted this 17^th day of January, 2020.

6.4

Area F – BL 5198

Stakeholder Vote – Unweighted – All Electoral Areas

4258 Spur Road
Lot C, District Lot 8131, Cariboo District, Plan 25607
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Lakeshore Residential 2 (RL 2) zones
(3360-20/20190007 – Smythe) (Agent: Veronica Meister)
Director LeBourdais

• That Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5198, 2019 be adopted this 17^th day of January 2020.

7.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

7.1

Area L – DVP 20190060

Stakeholder Vote – Unweighted – All Electoral Areas

6189 Hunt Road
Lot 1, District Lot 3868, Lillooet District, Plan KAP51244, Except Plan EPP58397
(3090-20/2019060 – Hinsche) (Agent: Nigel Hemingway)
Director MacDonald

• That the application for a Development Variance Permit pertaining to Lot 1, District Lot 3868, Lillooet District, Plan KAP51244, Except Plan EPP58397 be approved to vary:

  Section 4.2 (c) (11) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  i) That the minimum required elevation be reduced from 3 m (9.84 ft) to 1.5 m (4.92 ft) above a watercourse.

  Section 4.14 (e) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  ii) That the gross maximum floor area of ancillary buildings on property 0.4 ha (0.99 ac) to 2 ha (4.94 ac) be expanded from 300 sqm (3,229 sqft) to 375 sqm (4036 sqft).

  Further, that issuance be subject to the applicant offering to enter into and entering into a covenant to ensure that the CRD is not liable for any future consequences with respect to low elevation from the watercourse and alternate septic disposal site/design.

  Further, that the cost of registration of the covenant be borne by the applicant.

7.2

Area L – DVP20190058

Stakeholder Vote – Unweighted – All Electoral Areas

7644 Little Fort Highway 24
Lot 1, District Lot 1899, Lillooet District, Plan 31025
(3090-20/20190058 – Volonte)
Director MacDonald

• That the application for a Development Variance Permit pertaining to Lot 1, District Lot 1899, Lillooet District, Plan 31025 be received. Further that a Development Variance Permit be issued to vary Section 5.19.2 (b) (iii) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  That the minimum required interior side yard setback on the eastern-most property line be reduced from 7.6 m (24.93 ft) to 4.5 m (15 ft) to allow the construction of an 83.62 sq. m (900 sq. ft) storage carport.

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

North Cariboo Agricultural Development Advisory Committee (ADAC) Report regarding Bill 52

Corporate Vote – Unweighted

• That the agenda item summary from Havan Surat, Manager of Development Services, dated January 8, 2020, regarding the North Cariboo Agricultural Development Committee Report regarding Bill 52 changes to the Agricultural Land Reserve, be received.

8.2

Request for Deregistration of the Roddis House from the CRD Heritage Registry

Stakeholder Vote, Weighted - All Electoral Areas

• That the agenda item summary from Havan Surat, Manager of Development Services, dated January 6, 2020, pertaining to the deregistration of a property from the Cariboo Regional District Heritage Registry, be received. Further, that the property, registered as Roddis House, at 3055 Dragon Lake Road, legally described as District Lot 3951, Cariboo District, be deregistered from the Cariboo Regional District Heritage Registry.

8.3

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• That the agenda item summary from Havan Surat, Manager of Development Services, dated December 10, 2019, with attached Cariboo Regional District Building Statistics Report, Municipalities Building Statistics Report, and the Inspection Activity Report for November 2019, be received.

8.4

2020 Community Emergency Preparedness Fund (CEPF) Application – Flood Mapping

Corporate Vote - Unweighted

• That the agenda item summary from Havan Surat, Manager of Development Services, dated January 8, 2020, regarding UBCM Community Emergency Preparedness Funding, be received. Further, that the 2020 application for the continuation of floodplain mapping, be endorsed.

9.

ENVIRONMENTAL SERVICES

9.1

Request from NCLGA - Financial and Planning Support for a 2020 Solid Waste Management Forum

Corporate Vote – Weighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated January 8, 2020, regarding the NCLGA’s request for support for a 2020 Solid Waste Management Forum, be received.

  Further, that the Board endorse the recommendation to have staff participate in the steering committee.

  Further, that the Board endorse the recommendation to provide financial support between $2,000 and $4,000.

9.2

Refuse Site Inspection Report

Corporate Vote - Unweighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated January 6, 2020, and attached Refuse Site Inspection Report for November 5, 2019 to December 19, 2019, be received.

10.

COMMUNITY SERVICES

10.1

Application to the British Columbia Air Access Program for Funding to Remove and Replace Fencing at the Anahim Lake Airport

Corporate Vote – Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated January 8, 2020, regarding an application to the British Columbia Air Access Program, be received. Further, that an application be submitted to the British Columbia Air Access Program for up to $22,500 to remove and replace a section of fencing at the Anahim Lake Airport and that up to $15,000 be committed from the Anahim Lake Airport function budget to support the project.

11.

PROTECTIVE SERVICES

11.1

Request for Sulphurous Lake Community Hall Occupancy Agreement

Corporate Vote - Weighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated December 10, 2019, regarding the Sulphurous Lake Community Hall, be received. Further, that staff be authorized to enter into an occupancy agreement on behalf of the CRD for the portion of the building currently being operated by the Mountain Spruce Community Center Society.

12.

FINANCE

12.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - December 2019

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of December 2019, in the amount of $2,197,024.54, consisting of $525,682.50 paid by cheque, $1,574,567.97 paid through electronic funds, and $96,774.07 paid by Mastercard, be received and ratified.

12.2

Grant for Assistance Application – Tatla Lake Ski Club

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 8, 2020, regarding a Grant for Assistance Application from the Tatla Lake Ski Club, requesting $1,000 for the purchase of a snowmobile, be received. Further action at the discretion of the Board.

12.3

Grant for Assistance Application – Caribruisers Junior Roller Derby

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 8, 2020, regarding a Grant for Assistance Application from the Caribruisers Junior Roller Derby, requesting $710 for the 20^th Annual Polar Bear Swim, be received. Further action at the discretion of the Board.

12.4

2020 Status Update of Community Works Funds

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated January 8, 2020, regarding the status of the Cariboo Regional District Community Works Funds, be received.

12.5

Update to CRD Community Works Fund Prioritization Policy

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated January 9, 2020, regarding updates to Policy No. 2016-06B-18, Community Works Fund Prioritization Policy, be received. Further, that the amendments to the policy be accepted as presented and that the policy be changed accordingly.

13.

ADMINISTRATION

13.1

Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5236, 2019

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 28, 2019, regarding Bylaw No. 5236, be received. Further, that participating area approval is to be obtained through the Alternative Approval Process for Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5236, 2019.

• #2: That the Cariboo Regional District Board authorizes the Elector Response Form as attached hereto for the Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5236, 2019 Alternative Approval Process, which allows for a single elector response on each form, and which may be accepted by email or facsimile provided it is an accurate copy of the original form.

• #3: That the Cariboo Regional District Board has determined that 980 represents the total number of eligible electors for the Alternative Approval Process with respect to Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5236, 2019.

• #4: That the Cariboo Regional District Board has established March 2, 2020 at 4:00 p.m. as the deadline for receiving elector responses for the Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5236, 2019 Alternative Approval Process.

13.2

Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 28, 2019, regarding Bylaw No. 5237, be received. Further, that participating area approval is to be obtained through the Alternative Approval Process for Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019.

• #2: That the Cariboo Regional District Board authorizes the Elector Response Form as attached hereto for the Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019 Alternative Approval Process, which allows for a single elector response on each form, and which may be accepted by email or facsimile provided it is an accurate copy of the original form.

• #3: That the Cariboo Regional District Board has determined that 1,212 represents the total number of eligible electors for the Alternative Approval Process with respect to Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019.

• #4: That the Cariboo Regional District Board has established March 2, 2020 at 4:00 p.m. as the deadline for receiving elector responses for the Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019 Alternative Approval Process.

13.3

FLNRORD - Proposal to Adopt Mount Lyons as an Official Name of Mountain Peak

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 6, 2020, regarding a letter from the BC Geographical Names Office advising of a proposal to adopt “Mount Lyons” as an official name of a peak on the border between Wells Gray Provincial Park and Cariboo Mountains Park, be received. Further action at the discretion of the Board.

13.4

Appointments to 2020 Parcel Tax Roll Review Panels

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 6, 2020, regarding appointments to the 2020 Parcel Tax Roll Review Panels, be received. Further, that the members of each Rural Caucus are hereby appointed to a sub-regional (north, central, south) Parcel Tax Review Panel for 2020, should meeting(s) be necessary.

13.5

Request for Support from the Gold Rush Trail Sled Dog Association for its 2020 Sled Dog Mail Run

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 9, 2020, regarding a request from the Gold Rush Trail Sled Dog Association for support of its 2020 Sled Dog Mail Run, be received. Further action at the discretion of the Board.

13.6

Maple Drive Streetlighting

Corporate Vote - Unweighted

• That the agenda item summary from John M. MacLean, CAO, dated January 9, 2020, regarding the Maple Drive streetlighting project, be received. Further, that the Board endorse and confirm its support of the following:

  1. That the traffic pattern changes on Maple Drive have negatively impacted on the safety of pedestrians and vehicular traffic along the Maple Drive Corridor, which could be at least mitigated through the installation of streetlights.
  2. That the installation of streetlights to enhance safety along the corridor should be the responsibility of the Province of British Columbia through the Ministry of Transportation and Infrastructure.
  3. Failing the Province accepting their responsibility, that the Cariboo Regional District correspond with community, governmental, and industrial stakeholders, seeking contributions toward the capital costs of the installation of streetlights should the Regional District have to undertake this project as a new service.
  4. That a public meeting be held in the Maple Drive area early this year to communicate our findings and proposal to the area residents.

14.

BOARD REPORTS AND CORRESPONDENCE

14.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of January 17, 2020, be received.

14.1.1

City of Williams Lake - CRD Director and Alternate Appointments

14.1.2

CCCTA Announcement - Pilot Project to Develop Tourism Value Model for Forest Service Roads

14.1.3

Alberni-Clayoquot Regional District - Copy of Letter to Ministers re $10 a Day Child Care Plan

14.1.4

NCLGA - Advocacy Summary Report

14.1.5

NDIT - Planned Network of 47 Level 2 Charging Stations Receives Boost from Northern Development

14.2

Responses to Board Correspondence/Meeting Follow-up

14.2.1

Minister of Environment and Climate Change Strategy - Response to TNRD Chair and Regional District Co-Signing Chairs regarding Request for Change to Recycling Regulations

Corporate Vote - Unweighted

• That the letter from the Honourable George Heyman, Minister of Environment and Climate Change Strategy, dated December 18, 2019, responding to the collaborate request of the Regional District Chairs to include the packaging and paper products from the industrial, commercial and institutional sector in the Recycling Regulation, be received.

15.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

15.1

North Cariboo Rural Directors Caucus Minutes - December 4, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held December 4, 2019, be received.

15.1.1

Proposed North Cariboo Memorandum of Understanding Between the CRD and the City of Quesnel

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held December 4, 2019, be considered for endorsement:

  That the agenda item summary from John M. MacLean, CAO, dated December 2, 2019, presenting the revised North Cariboo Memorandum of Understanding and Schedules A-L, be received. Further, that the North Cariboo Joint Services Memorandum of Understanding and Schedules be endorsed as presented.

  Further, that the appropriate signatories be authorized to execute the agreement.

15.2

South Cariboo Joint Committee Minutes - December 5, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held December 5, 2019, be received.

16.

BYLAWS FOR CONSIDERATION OF ADOPTION

16.1

CRD Central Cariboo and Chilcotin Economic Development Services Merge Bylaw No. 5244, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 17, 2019, be received. Further, that Cariboo Regional District Central Cariboo and Chilcotin Economic Development Services Merge Bylaw No. 5244, 2019 be adopted this 17^th day of January, 2020.

17.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

17.1

Request from Director Forseth – 2020 NCLGA Resolutions

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 13, 2019, regarding a request from Director Forseth for submission of two 2020 NCLGA resolutions, be received. Further action at the discretion of the Board.

17.2

Request from Director Forseth to Access Director Initiative Funds to Attend Two Upcoming Events

Policy requires 2/3rds of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 6, 2020, regarding a request from Director Forseth to access up to $3,500 from the Electoral Area D Director Initiative Fund to attend the 2020 Minerals North Conference and the 2020 FCM Convention, be received. Further action at the discretion of the Board.

17.3

Request from Director LeBourdais to Access Director Initiative Funds to Attend Adaptation Canada 2020

Policy requires 2/3rds of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 7, 2020, regarding a request from Director LeBourdais to access up to $2,000 from the Electoral Area F Director Initiative Fund to attend the Adaptation Canada 2020 conference, be received. Further action at the discretion of the Board.

17.4

Request from Director Richmond to Access Director Initiative Funds to Attend FCM Conference

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 7, 2020, regarding a request from Director Richmond to access up to $4,000 from the Electoral Area G Director Initiative Fund to attend the 2020 FCM Conference, be received. Further action at the discretion of the Board.

17.5

Request from Director Massier to Access Director Initiative Funds to Attend FCM Conference

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 10, 2020, regarding a request from Director Massier to access up to $4,000 from the Electoral Area C Director Initiative Fund to attend the 2020 FCM Conference, be received. Further action at the discretion of the Board.

17.6

2020 Committee and Portfolio Appointments

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2020, regarding 2020 committee and portfolio appointments, be received.

18.

CHAIR REPORT/CAO REPORT

19.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

20.

IN-CAMERA SESSION

20.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

21.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. January 17, 2020.