CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, May 24, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 3, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held May 3, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

(Updated at late publishing)

• ​That the Delegations Memorandum of Business, as of May 24, 2019, be received.

3.2

10:30 a.m. - Cariboo Chilcotin Coast Tourism Association (CCCTA)

Jolene Lammers, Destination Development Coordinator, and Sydney Redpath, CCCTA, will appear before the Board to provide an update on the Municipal & Regional District Tax Program (MRDT), on tourism and the Destination Development Program.

3.3

11:00 a.m. - National Energy Board

Danielle Prevost, Engagement Specialist with the National Energy Board, will appear before the Board to provide an update on NEB's BC regional office and work with the local governments and modernization.

3.4

11:30 a.m. - Regional Entomologist and Williams Lake District Manager

Debra Wytrykush, Regional Entomologist, Harold Stolar, District Manager, Resource Management - Central Cariboo/Chilcotin, and Kristine Wilker, Stewardship Officer, Ministry of Forests, Lands, Natural Resources Operations and Rural Development, will appear before the Board to provide information on the various bark beetles in this region.

4.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

4.1

Area H – BL 5180

Stakeholder Vote - Unweighted - All Electoral Areas

5498 Kennedy Road
Lot 1, District Lot 4184, Lillooet District, Plan 18358
From Residential 2 (R 2) zone to Special Exception R 3-1 zone
(3360-20/20180047 – Collinson)
Director Wagner

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5180, 2018 a third time this 24^th day of May, 2019.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area F – BL 5205 and 5206

Stakeholder Vote - Unweighted - All Electoral Areas

Pigeon Road, 150 Mile House
Block E, Section 14, Township 42, Cariboo District
Community Residential designation to Neighbourhood Residential designation
Special Exception Rural 3 (RR 3-1) zone to Rural 3 (RR 3) zone
(3360-20/20190011 – Wise Creek Developments Ltd.)
Director LeBourdais

•  

  #1: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District 150 Mile House Area Official Community Plan Amendment Bylaw No. 5205, 2019 a third time this 24^th day of May, 2019.

• #2: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5206, 2019 a third time this 24th day of May, 2019.

• #3: That Cariboo Regional District 150 Mile House Area Official Community Plan Amendment Bylaw No. 5205, 2019 be adopted this 24th day of May, 2019.

• #4: That Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5206, 2019 be adopted this 24th day of May, 2019.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area L – BL 5176 and 5177

Stakeholder Vote - Unweighted - All Electoral Areas

6027 Walnut Road
Lot 1, District Lot 3869 Lillooet District, Plan 9378, Except Plan 30049
From General Residential designation to Country Residential designation
From Rural 2 (RR 2) zone to Lakeshore Residential 2 (RL 2) zone
(3360-20/20180045 – Bazan) (Agent: Nigel Hemingway)
Director MacDonald

• #1: That Cariboo Regional District South Cariboo Official Community Plan Amendment Bylaw No. 5176, 2018 be adopted this 24^th day of May, 2019.

• #2: That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5177, 2018 be adopted this 24^th day of May, 2019.

7.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

7.1

Area A – DVP20190012

Stakeholder Vote - Unweighted - All Electoral Areas

1214 Ellison Road
Lot 8, District Lot 222, Cariboo District, Plan 14162
(3090-20/20190012 – Campbell/Minnett)
Director Sjostrom

• That the Development Variance Permit pertaining to Lot 8, District Lot 222, Cariboo District, Plan 14162, be received. Further, that a Development Variance Permit be approved to vary section 5.12.2 (b)(iv) of the Quesnel Fringe Area Zoning Bylaw 3504, 1999 as follows:

  1. That the rear yard setback be reduced from 3 m (9.84 ft) to 1.82 m (6 ft) to allow for the construction of a detached garage.

7.2

Area E – DVP20190013

Stakeholder Vote - Unweighted - All Electoral Areas

1404 Esler Road
Lot 4, District Lot 858, Cariboo District, Plan 18671
(3090-20/20190013 – Purdy)
Director Delainey

• That the application for a Development Variance Permit pertaining to Lot 4, District Lot 858, Cariboo District, Plan 18671, be rejected.

8.

COMMUNITY SERVICES

8.1

Big Lake Community Hall Community Works Funding (CWF) Water Well Project and Enabling Agreement

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 9, 2019, regarding a proposal from the Big Lake Community Association for drilling of a new well at the Big Lake Community Hall, be received. Further, that up to $15,000 for the project be approved from the 2019 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

8.2

Lone Butte Historical Association CWF Energy Efficiency Project and Enabling Agreement

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 9, 2019, regarding a proposal from the Lone Butte Historical Association to upgrade the 30-year old washroom facility at the Lone Butte Water Tower Park, be received. Further, that up to $17,000 for the project be approved from the 2019 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement with the Lone Butte Historical Association.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - April 2019

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of April 2019, in the amount of $1,712,856.99, consisting of $334,404.76 paid by cheque, $1,270,180.89 paid through electronic funds, and $108,271.34 paid by Mastercard, be received and ratified.

9.2

Grant for Assistance Application – Lake of the Trees Bible Camp

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 15, 2019, regarding a Grant for Assistance Application from Lake of the Trees Bible Camp for the purchase of an AED unit, be received. Further action at the discretion of the Board.

9.3

2018 Statement of Financial Information

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 16, 2019, regarding the 2018 Statement of Financial Information, and attached schedules, be received.

9.4

Grant for Assistance Application – 108 Mile Ranch Community Association

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 23, 2019, regarding a Grant for Assistance Application from 108 Mile Ranch Community Association, for 50th anniversary celebration events, be received. Further action at the discretion of the Board.

10.

ADMINISTRATION

10.1

Request to Rescind Policy No. 2016-6A-39

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 1, 2019, requesting rescindment of Policy No. 2016-6A-39, be received. Further, that Policy No. 2016-6A-39 North Cariboo Recreation and Parks Arena Replacement Project Oversight and Administration Policy and Procedure, be rescinded.

10.2

Policy Development and Review Policy

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 30, 2019, with attached draft Policy Development and Review Policy, be received. Further, that the attached policy be adopted as recommended by the Policy Committee.

10.3

Request for Comments on Name Change Proposals submitted by the Tsilhqot’in National Government

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 7, 2019, and letter from the BC Geographical Names Office regarding proposals submitted by the Tsilhqot’in National Government to change the names of several geographical features located in the Cariboo region, be received. Further action at the discretion of the Board.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of May 24, 2019, be received.

11.1.1

UBCM - 2018 Community Emergency Preparedness Fund - EOC Equipment and Training 2018

11.1.2

Geoscience BC - Appreciation for Support

11.1.3

Woodlot Communicator - Spring 2019

11.1.4

NDIT - Approval of 2019 Economic Development Capacity Building Program

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Minister of Environment and Climate Change Strategy - Improvements Needed to BC Recycling Regulations

Corporate Vote - Unweighted

• That the email from the Honourable George Heyman, Minister of Environment and Climate Change Strategy, dated May 9, 2019, regarding the CRD's request for needed improvements to the BC Recycling Regulation, be received. 

11.2.2

Minister of Environment and Climate Change Strategy - Airshed Management Plan for Williams Lake Area

Corporate Vote - Unweighted

• That the email from the Honourable George Heyman, Minister of Environment and Climate Change Strategy, dated May 8, 2019, regarding an Airshed Management Plan for the Williams Lake area, be received.

11.2.3

Ministry of Transportation and Infrastructure - Conditions on Dog Creek Road

Corporate Vote - Unweighted

• That the letter from Todd Hubner, District Manager, Ministry of Transportation and Infrastructure, dated May 15, 2019, regarding the conditions on Dog Creek Road, be received.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Policy Committee Minutes - April 17, 2019

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held April 17, 2019, be received.

12.1.1

Amendments to Remuneration for Election Officers/Officials Policy

 Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held April 17, 2019, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 3, 2019, requesting amendments (meal allowance and travel expenses) to the Remuneration for Election Officers/Officials Policy, be received and endorsed.

12.1.2

Amendments to Policy #93-10-24

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held April 17, 2019, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 3, 2019, regarding Policy #93-10-24 Use of Synopsis of Bylaw in Other Votings, be received. Further, that the attached policy be endorsed as amended.

12.2

Central Cariboo Rural Directors Caucus Minutes - April 24, 2019

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held April 24, 2019, be received.

12.3

Central Cariboo Joint Committee Minutes - April 24, 2019

Corporate Vote - Unweighted

• That the minute of the Central Cariboo Joint Committee meeting, held April 24, 2019, be received.

12.3.1

Rail Ties Be Wise Information

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Joint Committee meeting, held April 24, 2019, be considered for endorsement:

  That the "Short History of Air Quality and Community Health Controversies in Williams Lake, BC" and draft letter to the Minister of Energy and Mines and Petroleum Resources, submitted by Rail Ties Be Wise, be received.  Further, that the City of Williams Lake and Cariboo Regional District initiate the formation of a new Airshed Committee for the Central Cariboo community at large, consisting of the current committee membership, with an invitation to participate being extended to the Williams Lake and Soda Creek Indian Bands.

12.3.2

City of Williams Lake Report - 2020-2023 Cariboo Memorial Complex Fees and Charges

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting, held April 24, 2019, be considered for endorsement:

  That the report from Geoff Paynton, Director of Community Services, City of Williams Lake, dated April 8, 2019, regarding the 2020-2023 Fees and Charges for the Cariboo Memorial Recreation Complex, be received.  Further, that the Central Cariboo Recreation Fees and Charges Bylaw be amended to include the proposed fees and charges, proposed fees and charges definitions, proposed rink board advertising fees, and proposed Active Living Guide advertising rates, as attached.

12.4

Committee of the Whole (Special Meeting) Minutes - May 2, 2019

Corporate Vote - Unweighted

• That the minutes of the special meeting of the Committee of the Whole, held May 2, 2019, be received.

12.5

South Cariboo Joint Committee Minutes - May 13, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held May 13, 2019, be received.

12.5.1

Martin Exeter Hall

Corporate Vote - Unweighted

• That the following recommendation from the South Cariboo Joint Committee meeting, held May 13, 2019, be considered for endorsement:

  That Councillor Ralph Fossum and Director Willow MacDonald be appointed to work with the Martin Exeter Hall user groups on a design and cost for the proposed improvements to the stage at the hall.

12.5.2

100 Mile House Wranglers - Permission Requested to Install Sign at Arena

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held May 13, 2019, be considered for endorsement:

  That the letter from Maureen Pinkney, Secretary, 100 Mile Wranglers Junior B Hockey Club, dated March 4, 2019, requesting permission to place a sign at the front of the arena of the South Cariboo Recreation Centre, be received. Further, that the installation of the Wranglers' sign at the South Cariboo Recreation Centre be approved, subject to a referral to the District of 100 Mile House to confirm compliance with the District's sign bylaw.

12.6

North Cariboo Joint Planning Committee Minutes - May 13, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Planning Committee meeting, held May 13, 2019, be received.

12.6.1

Alex Fraser Park Multipurpose Agricultural Building Project

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held May 13, 2019, be considered for endorsement:

  That the two Alex Fraser Park capital projects in the 2019 North Cariboo Recreation and Parks capital budget, totalling $74,000 for drainage and a structural assessment of the Agriplex to the Multipurpose Agricultural Building be deferred.

  Further, that the 2019 North Cariboo Recreation and Parks budget be amended to allocate up to $244,310 from capital reserves to the Multipurpose Agricultural Building.

12.6.2

Management Agreement with the Alex Fraser Park Society

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held May 13, 2019, be considered for endorsement:

  That the Cariboo Regional District Board and Quesnel City Council enter into the attached five-year management agreement with the Alex Fraser Park Society regarding the management of Alex Fraser Park.

12.6.3

West Fraser Centre Enhancements

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held May 13, 2019, be considered for endorsement:

  That $25,000 be allocated from 2019 North Cariboo Parks and Recreation surplus or capital reserve funds for installation of handrails on one side of the West Fraser Centre.

  And that the remaining handrails be considered in the 2020 capital budget review;

  And that staff work with community organizations to strategically place the handrails to balance usage, accessibility and view.

12.6.4

North Cariboo Recreation and Parks Fees and Charges Bylaw Amendments

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held May 13, 2019, be considered for endorsement:

  That the North Cariboo Recreation and Parks Fees and Charges Bylaw be amended to change the Observer Room & Dunkley Room rental fee structure for arena youth user groups as follows:

  Observer Room: Offer this space free of charge for arena youth sport organizations to use for regular meetings and for dryland fitness/stretching space. This space would have to be coordinated through the Recreation Services Clerk and approved by management prior to use.

  Dunkley Room: Amend the current rental rates as follows:

  1 hour rentals = 1-hour staff charge

  2-5 hour rental = 2-hour staff charge

  5+ hr rentals = Regular hourly rates apply for each hour after the first 5 hours.

13.

INVITATIONS

13.1

BC Assessment - Invitation to Meet at 2019 UBCM Convention

Corporate Vote - Unweighted

• That the invitation from Stephanie Pound, Communications & Events Coordinator for BC Assessment Local Government and First Nations department, dated May 6, 2019, for a one-on-one meeting at the 2019 Union of BC Municipalities Convention, be received.  Further action at the discretion of the Board.

13.2

CCCTA - Invitation to AGM and Tourism Conference

Corporate Vote - Unweighted

• That the invitation from the Cariboo Chilcotin Coast Tourism Association to attend the Association's Annual General Meeting and Tourism Conference in Barkerville between November 1st and 3rd, 2019, be received.  Further action at the discretion of the Board.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5211, 2019

Corporate Vote - Unweighted

•  

  #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 14, 2019, regarding Bylaw No. 5211, be received. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5211, 2019 be read a first, second and third time this 24^th day of May 2019.

   
• #2: That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5211, 2019 be adopted this 24^th day of May 2019.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Request from Director Sjostrom – Funding Support for Access BC

Corporate Vote - Unweighted

(Deferred from the May 3rd CRD Board meeting) 

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 18, 2019, regarding a request from Director Sjostrom to discuss funding support for Access BC (a program of Spinal Cord Injury BC), as deferred from the May 3rd Board meeting and hereby brought forward for further consideration, be received.  Further action at the discretion of the Board.

15.2

Request from Director Sjostrom - Feasibility Study for Streetlighting

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 8, 2019, regarding a request from Director Sjostrom for the Board to support a feasibility study for streetlighting in the Maple Drive Corridor, be received. Further action at the discretion of the Board.

15.3

Municipal Finance Authority Report to Members - October 2018 to April 2019

Corporate Vote - Unweighted

• That the Municipal Finance Authority report to members, for the period of October 2018 to April 2019, as provided by Director Richmond, be received.

15.4

Mount Polley Mine Update from Director LeBourdais

Corporate Vote - Unweighted

(Email from Environmental Supervisor for Mount Polley Mining Corp. attached at late publishing)

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 17, 2019, regarding a Mount Polley Mine update from Director LeBourdais, be received. Further action at the discretion of the Board.

16.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including May 22, 2019, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. May 24, 2019.