CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, October 23, 2020

9:45 A.m. - 5:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 2, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held October 2, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of October 23, 2020, be received.

3.2

11:00 a.m. - Julie Steciw, Wildlife Biologist, Natural Resource Operations, Cariboo Natural Resource Region

Julie Steciw, Wildlife Biologist, Natural Resource Operations, Cariboo Natural Resource Region, will join the meeting via teleconference to provide an update on species at risk and future protection orders.

3.3

11:30 a.m. - Stephanie Masun, Community Liaison Program Coordinator, and Wylie Bystedt, Recovery Manager, Flood 2020

Stephanie Masun, Community Liaison Program Coordinator, and Wylie Bystedt, Recovery Manager, Flood 2020, will appear before the Board to provide an update.

4.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

4.1

Area F – BL 5256

Stakeholder Vote – Unweighted – All Electoral Areas

5082 S Likely Road
District Lot 11491, Cariboo District
From RR 1 zone to RR 1, RR 2, RR 3-6 and RL 2 zone
(3360-20/20190064 – Ritson)
Director LeBourdais

• That Central Cariboo Area Rural Land Use Amendment Bylaw No. 5256, 2020 be amended as follows:

  Deleting the following text from section 2(i):

  8.10.3.1     Special Exception RL 2-1 Zone (3360-20/20190064)

  Notwithstanding any other provisions of this bylaw to the contrary, on lands zoned RL 2-1:

  1. 1. 1. 1. Lot Area (minimum) = 0.9 hectare (2.22 acres)

  All other provisions of the RL 2 zone shall apply.

  8.10.3.2     Special Exception RL 2-2 Zone (3360-20/20190064)

  Notwithstanding any other provisions of this bylaw to the contrary, on lands zoned RL 2-2:

  1. 1. 1. 1. Lot Area (minimum) = 1.0 hectare (2.47 acres)

  All other provisions of the RL 2 zone shall apply.

  Deleting section 2(ii) and replacing with:

  ii)   rezoning District Lot 11491, Cariboo District, from Rural 1 (RR 1) zone to Rural 1 (RR 1), Rural 2 (RR 2), Special Exception Rural 3-6 (RR 3-6), and Lakeshore Residential 2 (RL 2) zones, as shown on attached Schedule “A”;

  Further, that Schedule “A” be amended to replace the areas proposed for Special Exception Lakeshore Residential 2 (RL 2-1 and RL 2-2) zones to Lakeshore Residential 2 (RL 2) zone.

  Further, that the Board consider the results of the public hearing when making a determination as to whether or not to read Central Cariboo Area Rural Land Use Amendment Bylaw No. 5256, 2020, a third time, as amended, this 23^rd day of October, 2020.

4.2

Area L – BL 5286

Stakeholder Vote – Unweighted – All Electoral Areas

5646 Horse Lake Road
From Agriculture designation to Upland Residential designation
(3360-20/20180002 – Bob Plewes Contracting Ltd.) (Agent: Michael Kidston)
Director Macdonald

• That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Official Community Plan Amendment Bylaw No. 5286, 2020 a third time this 23^rd day of October, 2020.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

5.1

Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5289, 2020

Stakeholder Vote – Unweighted – All Electoral Areas

• #1: That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated October 6, 2020, regarding Bylaw No. 5289, be received. Further that Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5289, 2020 be read a first, second and third time this 23^rd day of October, 2020.

• #2: That Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5289, 2020 be adopted this 23^rd day of October, 2020.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area G – BL 5210

Stakeholder Vote – Unweighted – All Electoral Areas

4813 Eagle Avenue
Lot 25, District Lot 5, Lillooet District, Plan 5851, Except Plans 7382 and 28372
From Residential 2 (R 2) zone to Special Exception Residential 2 (R 2-2) and Multi-Family Residential (R 3) zones
(3360-20/20190017 – Smith) (Agent: Michael Kidston)
Director Richmond

• That South Cariboo Area Zoning Amendment Bylaw No. 5210, 2020 be adopted this 23^rd day of October, 2020.

6.2

Area A – BL 5269 and 5270

Stakeholder Vote – Unweighted – All Electoral Areas

2192 Maple Drive
Lot A, District Lot 6679, Cariboo District, Plan 25430
From Highway Service Commercial designation to Institutional designation
From Highway Commercial (C 3) zone to Institutional (P) zone
(3360-20/20200016 – The Whole Child Early Learning Centre Ltd. – Judith Sutton)
Director Sjostrom

• #1. That Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5269, 2020 be adopted this 23^rd day of October, 2020.

• #2. That Quesnel Fringe Area Zoning Amendment Bylaw No. 5270, 2020 be adopted this 23^rd day of October, 2020.

7.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

7.1

Area D – DVP20200030

Stakeholder Vote – Unweighted – All Electoral Areas

1423 Soda Creek Townsite Road
Lot 17, Townsite of Soda Creek, Plan 28738
(3090-20/20200030 – Van Gerven)
Director Forseth

• That the application for a Development Variance Permit pertaining to Lot 17, Townsite of Soda Creek, Plan 28738 be approved. Further, that a Development Variance Permit be issued to vary Section 8.13.2 (b) (iii) of the Central Cariboo Area Rural Land Use Bylaw No. 3503, 1999 as follows:

  That the minimum required interior side yard setback be reduced from 1.5 metres (4.92 feet) to 0.95 metres (3.12 feet) to legalize the existing 41.04 sq. m (441.75 sq. ft.) ancillary structure.

7.2

Area D – DVP20200033

Stakeholder Vote – Unweighted – All Electoral Areas

581 Kemp Road
Lot 1, District Lot 8821, Cariboo District, Plan PGP43608
(3090-20/20200033 – McKeeman (Agent: Smith Timber Works Ltd. – Brock Smith)
Director Forseth

• That the application for a Development Variance Permit pertaining to Lot 1, District Lot 8821, Cariboo District, Plan PGP43608 be approved. Further, that a Development Variance Permit be issued to vary Section 4.25 (c) (iii) (1) of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw, 3502, 1999 as follows:

  That the maximum total floor area of a secondary dwelling be increased from 130 sq. m (1,400 sq. ft.) to 195 sq. m (2,100 sq. ft.).

8.

AGRICULTURAL LAND COMMISSION APPLICATIONS

8.1

Area A – ALRA20200036

Stakeholder Vote – Unweighted – All Electoral Areas

Hwy 97 North, Marguerite Area
District Lot 445, Cariboo District, Except Plans 21896, 22919 and EPP4218
(3015-20/A20200036 – 0719191 B.C. Ltd.)
Director Sjostrom

• That the Provincial Agricultural Land Commission application for a soil or fill use within the Agricultural Land Reserve, pertaining to District Lot 445, Cariboo District, Except Plans 21896, 22919 and EPP4218, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

9.

DEVELOPMENT SERVICES - OTHER BUSINESS

9.1

Request to Increase Maximum Number of Advisory Planning Commission (APC) Members

Stakeholder Vote – Unweighted, All EA’s

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated October 9, 2020, regarding a request from Director Forseth to increase the maximum membership for Advisory Planning Commissions, be received. Further action at discretion of the Board.

10.

COMMUNITY SERVICES

10.1

100 Mile House Community Club Community Works Funding (CWF) Energy Efficiency Project

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 6, 2020, regarding a proposal from the 100 Mile House Community Club to install insulation in the roof and, if possible, complete any other related, minor services at the 100 Mile House Community Hall, be received. Further, that up to $23,000 for the project be approved from the 2020 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

10.2

NDIT Application – Business Façade Improvement Program 2021

Corporate Vote - Unweighted

• That the agenda item summary from Beth Holden, Regional Economic & Community Development Officer, dated October 14, 2020, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative for $20,000 in funding from the Business Façade Improvement program to encourage private sector investment in local business improvements in the region, be received. Further, that the application be supported.

10.3

NDIT Application – Bouchie Lake Outdoor Arena Upgrades 2021

Corporate Vote - Unweighted

• That the agenda item summary from Beth Holden, Economic & Community Development Officer, dated October 15, 2020, regarding the application for Bouchie Lake Outdoor Rink Upgrades to Northern Development Initiative Trust for $30,000 in funding from the Community Spaces Program, be received. Further, that the grant application be submitted as attached.

10.4

Community Economic Recovery Infrastructure Program (CERIP) – Grant Funding Opportunity

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 15, 2020, regarding potential grant applications to the Community Economic Recovery Infrastructure Program, be received. Further, that partnership applications be submitted for $500,000 with Mount Timothy Resort to upgrade the facility to operate under COVID-19 health regulations and construct a campground and outdoor gathering spaces, and for $100,000 with Troll Mountain Resort to upgrade the facility to operate under COVID-19 health regulations and construct a yurt and outdoor picnic tables.

  Further, that an application be submitted for $300,000 to correct runway terrain at the Anahim Lake Airport, and for $210,000 for a compressor and header trench replacement at the Quesnel Twin Arenas’ Arena Two.

  And further, that the appropriate signatories be authorized to enter into the necessary agreements, should the grant applications be successful.

11.

FINANCE

11.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - September 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of September 2020, in the amount of $2,097,484.32, consisting of $191,747.17 paid by cheque, $1,838,385.69 paid through electronic funds, and $67,351.46 paid by Mastercard, be received and ratified.

12.

ADMINISTRATION

12.1

CRD 2021 Meeting Schedule

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 7, 2020, with the attached 2021 Meeting Schedule, be received and that the CRD 2021 Meeting Schedule be endorsed as presented.

12.2

Policy Committee Recommendation for Endorsement – CAO Evaluation Policy

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 14, 2020, regarding a Policy Committee recommendation from its March 5, 2020 meeting, be received. Further, that the following Policy Committee recommendation be endorsed:

  That the amendments to the CAO Evaluation and Compensation Policy be endorsed as attached.

13.

BOARD REPORTS AND CORRESPONDENCE

13.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of October 23, 2020, be received.

13.1.1

Williams Lake Blue Fins - Appreciation for Grant Funding

13.1.2

Rural Refuse Report - July 2020 - September 2020

13.1.3

Woodlot Communicator - Fall 2020

13.1.4

Fraser Basin Council Board Highlights - October 7-8, 2020

13.1.5

Building Permit Statistics Reports - September 2020

13.1.6

Ministry of FLNRORD - Follow-up to Meeting During 2020 Virtual UBCM Annual Convention

14.

BYLAWS FOR CONSIDERATION OF ADOPTION

14.1

Cariboo Regional District Interlakes Area Fire Protection Loan Authorization Bylaw No. 5271, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5271, be received. Further, that Cariboo Regional District Interlakes Area Fire Protection Loan Authorization Bylaw No. 5271, 2020 be adopted this 23^rd day of October 2020.

14.2

Cariboo Regional District Ten Mile Lake Fire Protection Loan Authorization Bylaw No. 5273, 2020

Corporate Vote – Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5273, be received. Further, that Cariboo Regional District Ten Mile Lake Fire Protection Loan Authorization Bylaw No. 5273, 2020 be adopted this 23^rd day of October 2020.

14.3

Cariboo Regional District West Fraser Fire Protection Loan Authorization Bylaw No. 5274, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5274, be received. Further, that Cariboo Regional District West Fraser Fire Protection Loan Authorization Bylaw No. 5274, 2020 be adopted this 23^rd day of October 2020.

14.4

Cariboo Regional District Wildwood Fire Protection Loan Authorization Bylaw No. 5275, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5275, be received. Further, that Cariboo Regional District Wildwood Fire Protection Loan Authorization Bylaw No. 5275, 2020 be adopted this 23^rd day of October 2020.

14.5

Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5276, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5276, be received. Further, that Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5276, 2020 be adopted this 23^rd day of October 2020.

14.6

Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5277, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 15, 2020, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5277, be received. Further, that Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5277, 2020 be adopted this 23^rd day of October 2020.

14.7

Lexington Water Service Boundary Expansion Bylaw No. 5287, 2020

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 8, 2020, regarding Bylaw No. 5287, be received. Further, that Lexington Water Service Boundary Expansion Bylaw No. 5287, 2020 be adopted this 23^rd day of October 2020.

15.

CHAIR REPORT/CAO REPORT

15.1

Chair Report

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including October 21, 2020, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90 (1) (a) and (c) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90 (1) (a) and (c) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. October 23, 2020.