CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Thursday, February 13, 2020

9:45 A.m. - 5:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

---

1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meetings - January 16 and 17, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meetings held January 16th and 17th, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of February 13, 2020, be received.

3.2

11:00 a.m. - Forest Enhancement Society of BC

Steve Kozuki, FESBC Executive Director, will appear before the Board to talk about the economic, environmental, and social benefits of FESBC-funded projects and an update on current projects in the region.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area J – BL 5251

Stakeholder Vote – Unweighted – All Electoral Areas

Tatla Lake Area
The North 1/2 of District Lot 326, Range 2, Coast District
From Resource/Agricultural (R/A) zone to Special Exception Resource/Agricultural (R/A -3) and General Industrial zones (M 2) zones
(3360-20/20190062 – Foster) ( Agent: Dawson Road Maintenance – Mike Wolfram)
Director Kirby

• That Chilcotin Area Rural Land Use Amendment Bylaw No. 5251, 2019 be read a first and second time this 13^th day of February, 2020. Further, that adoption be subject to the following:

  The applicant obtaining an Access Permit from the Ministry of Transportation and Infrastructure for the proposed driveway.

4.2

Area G – BL 5252

Stakeholder Vote – Unweighted – All Electoral Areas

5396 and 5398 Timothy Lake Road
All That Unsurveyed Crown Land in the vicinity of Mount Timothy together with District Lots 8739, 8749, 8687 and 8688 together with that part of District Lot 8153 all of Lillooet District and containing 331.2 hectares, more or less
From Tourist Commercial (C 2) and Resource/Agricultural (RA 1) zones to Tourist Commercial (C 2) zone
(3360-20/20190067 – 1188577 BC Ltd. dba Mt. Timothy Recreation Resort (FLNRO) (Agent: Walter Bramsleven)
Director Richmond

• That South Cariboo Area Zoning Amendment Bylaw No. 5252, 2020 be read a first and second time this 13^th day of February, 2020. Further, that adoption be subject to the following:

  The applicant obtaining a Commercial Access Permit for Timothy Lake Road (future Timothy Mountain Road) from the Ministry of Transportation and Infrastructure.

5.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

5.1

Area E – BL 5215

Stakeholder Vote – Unweighted – All Electoral Areas

2511 Chimney Lake Road
The Fractional South West 1/4 of Section 24, Township 44, Lillooet District, Except Plan 26815
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Rural 3 (RR 3) zones
(3360-20/20190023 – Richards) (Agent: Veronica Meister, Exton and Dodge Land Surveying Inc.)
Director Delainey

• That Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5215, 2019 be adopted this 13^th day of February, 2020.

6.

ENVIRONMENTAL SERVICES

6.1

Grant Application for New Community Well and Pumphouse at Lac La Hache

Corporate Vote - Unweighted

• That the agenda item summary from Larry Loveng, Acting Manager of Environmental Services, dated January 15, 2020, regarding an Investing in Canadian Infrastructure, British Columbia, Green Infrastructure, Environmental Quality Program grant application and attached Lac La Hache Groundwater Supply and Treatment Feasibility Study, be received.

  Further, that the Cariboo Regional District submit a grant application to the Investing in Canadian Infrastructure, British Columbia, Green Infrastructure, Environmental Quality Program for 73.33% ($535,000.00) funding for a new well and pumphouse at the Lac La Hache water system.

  Further, if the application is successful, the Cariboo Regional District commits to paying 26.67% ($195,000) of the remaining costs for the project.

  Further, that the Cariboo Regional District’s portion will be covered through a combination of reserve funds belonging to the function and other sources of financing.

  Further, that the ongoing operating costs and replacement of the capital assets during their life cycle will be covered by user fees and taxation.

6.2

Water Conservation Plan for the Lac La Hache Water System

Corporate Vote - Unweighted

• That the agenda item summary from Larry Loveng, Acting Manager of Environmental Services, dated January 15, 2020, regarding the attached Lac La Hache Water Conservation Plan, be received. Further, that the Water Conservation Plan be endorsed and submitted with the grant application.

7.

COMMUNITY SERVICES

7.1

NDIT Application - Williams Lake Curling Club - Accessibility Project

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated February 5, 2020, regarding a grant application from the Williams Lake Curling Club to the Northern Development Initiative Trust, for $15,000 in funding from the Community Halls and Recreation Facilities Program, to install a lift at their facility, be received. Further, that the application be supported.

7.2

NDIT Application - Buck Ridge Community Shelter

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated February 5, 2020, regarding a grant application from the Buck Ridge Community Association to the Northern Development Initiative Trust, for $26,233 in funding from the Community Halls and Recreation Facilities Program, to build a Community Shelter, be received. Further, that the application be supported.

7.3

NDIT Application – Land of Hidden Waters from the Fishing Highway Tourist Association

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated February 5, 2020, regarding a grant application from the Fishing Highway Tourism Association to the Northern Development Initiative Trust for $20,000 in funding from the Marketing Initiatives Program for their Land of Hidden Waters Initiative, be received. Further, that the application be supported.

7.4

NDIT Application – Responsible Tourism Campaign from the CCC Tourism Marketing Association

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated February 5, 2020, regarding a grant application from the Cariboo Chilcotin Coast Tourism Marketing Association to the Northern Development Initiative Trust for $20,000 in funding from the Marketing Initiatives Program for their Responsible Tourism Campaign, be received. Further, that the application be supported.

7.5

NDIT Application – Miocene Community Barn

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated February 5, 2020, regarding a grant application from the Miocene Community Club to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities Program to build a Community Shelter, be received. Further, that the application be supported.

8.

PROTECTIVE SERVICES

8.1

Fire Department Spending Authority Correction Plan

Corporate Vote - Unweighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated February 3, 2020, regarding Fire Department Spending Authority, be received. Further, that the recommendations listed in the memorandum be adopted to align Fire Departments with current Regional District policy in regard to purchasing and accountability for public funds.

9.

COMMUNICATIONS

9.1

Electoral Area Sign Replacement

Corporate Vote - Unweighted

• That the agenda item summary from Emily Epp, Manager of Communications, dated January 31, 2020, regarding electoral area sign replacement, be received. Further action at the discretion of the Board.

10.

FINANCE

10.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - January 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of January 2020, in the amount of $3,396,282.83, consisting of $1,174,111.29 paid by cheque, $2,156,499.20 paid through electronic funds, and $65,672.34 paid by Mastercard, be received and ratified.

11.

ADMINISTRATION

11.1

Charge North Request for Funding

Corporate Vote – Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 6, 2020, regarding a request for $4,000 from Charge North, be received. Further action at the discretion of the Board.

11.2

Ministry of FLNRORD - Invitation for Partnership in Quesnel TSA Community Forest Agreement

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 4, 2020, regarding an invitation from the Ministry of Forests, Lands, Natural Resource Operations and Rural Development, to participate in a new Community Forest Agreement in the Quesnel Timber Supply Area, be received. Further action at the discretion of the Board.

11.3

NCLGA 2020 Resolutions for Consideration

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 3, 2020, regarding resolutions for the 2020 North Central Local Government Association’s Annual General Meeting and Convention, be received. Further action at the discretion of the Board.

11.4

Request for Letter of Support from City of Williams Lake - Water Treatment Plant Grant Application

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 6, 2020, regarding a request from the City of Williams Lake for a letter of support, be received. Further, that a letter of support be provided to the City of Williams Lake for its Water Treatment Plant project grant application through the Investing in Canada Infrastructure Program (ICIP).

11.5

Additional NCLGA 2020 Resolutions for Consideration

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated February 12, 2020, regarding additional resolutions for the 2020 North Central Local Government Association’s Annual General Meeting and Convention, be received. Further action at the discretion of the Board.

12.

BOARD REPORTS AND CORRESPONDENCE

12.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of February 13, 2020, be received.

12.1.1

Building Permit Statistics and Inspection Activity Reports

12.1.2

NDIT - 2019 State of the North Economic Report

12.1.3

NDIT - 1.1 Million to Support Business Recovery and Innovation in Northern BC

12.1.4

CRD Refuse Site Inspection Report - January 7 - February 3, 2020

13.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

13.1

Finance-Budget Committee Minutes - January 15, 2020

Corporate Vote - Unweighted

• That the minutes of the Finance/Budget Committee meeting, held January 15, 2020, be received.

13.1.1

Fire Department Charge Cards

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held January 15, 2020, be considered for endorsement:

  That the agenda item summary from Stuart Larson, Manager of Protective Services, dated December 16, 2019, regarding Fire Department charge cards, be received. Further, that a reduction in spending authority from $3,000 to $1,500 per purchase for Fire Departments be approved.  Further, that staff bring back a plan on how to manage fire department financing.

13.1.2

Building Procurement and Maintenance

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held January 15, 2020, be considered for endorsement:

  That staff investigate the establishment of a building procurement and maintenance capital reserve fund.

13.2

South Cariboo Rural Directors Caucus Minutes - January 13, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting, held January 13, 2020, be received.

13.2.1

South Cariboo Appointments for 2020

Corporate Vote - Unweighted

• That the following recommendation from the South Cariboo Rural Directors Caucus meeting, held January 13, 2020, be considered for endorsement:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 10, 2020, regarding appointments to various South Cariboo Committees for 2020, be received. Further, that the appointments, all without meeting remuneration, are as follows:

  Director Margo Wagner - South Cariboo Chamber of Commerce

  Director Al Richmond - South Cariboo Community Enhancement Foundation

13.3

South Cariboo Joint Committee Minutes - January 13, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held January 13, 2020, be received.

13.4

North Cariboo Rural Directors Caucus Minutes - January 14, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held January 14, 2020, be received.

13.4.1

North Cariboo Appointments for 2020

Corporate Vote - Unweighted

• #1:  That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held January 14, 2020, be considered for endorsement:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2020, regarding North Cariboo appointments for 2020 be received.  Further, that Director Massier be appointed to the North Cariboo Air Shed Committee.

• #2:  That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held January 14, 2020, be considered for endorsement:

  That Director Sjostrom be appointed to the UNBC Regional Advisory Committee.

13.5

Central Cariboo Rural Directors Caucus Minutes - January 22, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held January 22, 2020, be received.

13.5.1

Letter of Support for City of Williams Lake

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held January 22, 2020, be considered for endorsement:

  That the Cariboo Regional District provide a letter of support for the City of Williams Lake's submission to the Kraft Hockeyville Competition.

13.5.2

Central Cariboo Appointments for 2020

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held January 22, 2020, be considered for endorsement:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 15, 2020, regarding the appointments to various central Cariboo Committees for 2020, be received. Further, that the appointments are as follows:

  Director LeBourdais - Williams Lake Air Quality Roundtable

  Director Forseth - Williams Lake and District Chamber of Commerce

  Director Forseth - Central Cariboo Arts and Culture Society

  Director Delainey - UNBC South Central Advisory Committee

13.5.3

POW WOW Update

Corporate Vote - Weighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held January 22, 2020, be considered for endorsement:

  That Community Works Funds in the amount of $8,000 be provided for recycling and waste management at the All Nations Pow Wow in Williams Lake in June 2020.

13.5.4

Amendment to Riske Creek VFD Grant for Assistance

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held January 22, 2020, be considered for endorsement:

  That the correspondence from Mike Elvin, President of the Riske Creek Volunteer Fire Department, regarding an amendment to the department's Grant for Assistance application, be received.  Further, that subject to favourable legal advice, funding in the amount of $1,492.09 be authorized from the Electoral Area K Grants for Assistance fund.

14.

INVITATIONS

14.1

Invitation - Facilitated Mountain Bike Stakeholder Engagement Meeting

Corporate Vote - Unweighted

• That the email from Beth Holden, Events & Marketing Coordinator for the Cariboo Memorial Recreation Complex, dated January 22, 2020, inviting a member of the CRD Board to attend a Facilitated Mountain Bike Stakeholder Engagement Meeting on February 24, 2020 at the Central Cariboo Arts Centre in Williams Lake, be received. Further action at the discretion of the Board.

15.

BYLAWS FOR CONSIDERATION OF THREE READINGS

15.1

Quesnel Fringe Area Fire Protection Boundary Expansion Bylaw No. 5255, 2020

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 28, 2020, regarding Bylaw No. 5255, be received. Further, that Quesnel Fringe Area Fire Protection Boundary Expansion Bylaw No. 5255, 2020 be read a first, second and third time this 13^th day of February 2020.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

NCLGA Board Representative for 2020

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated February 5, 2020, regarding the 2020 NCLGA Board representative, be received.

16.2

Request from Director Richmond to Access Electoral Area G Director Initiative Funds

Policy requires 2/3rd of Electoral Area Directors in Favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 6, 2020, regarding a request from Director Richmond to access up to $700 from the Electoral Area G Director Initiative Fund for an appreciation dinner for the 108 Greenbelt Commission, be received. Further action at the discretion of the Board.

16.3

Request from Director Bachmeier – Electoral Area B Director Initiative Funds

Policy requires 2/3rds of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 4, 2020, regarding a request from Director Bachmeier to access up to $3,500 from the Electoral Area B Director Initiative Fund to attend the 2020 FCM Conference, and revise the amount of funds previously authorized by Board Res. No. 2019-11-33, to designate “up to $1,500”, rather than “up to $2,500”, towards her attendance at the Broadband Conference in April 2020, be received. Further action at the discretion of the Board.

16.4

Request from Director Sjostrom to Access Electoral Area A Director Initiative Funds

Policy requires 2/3rd of Electoral Area Directors in Favour

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated February 6, 2020, regarding a request from Director Sjostrom to access up to $250 from the Electoral Area A Director Initiative Fund to attend Minerals North in Quesnel, be received. Further action at the discretion of the Board.

16.5

Request from Director Forseth - Proposed Changes to ALR Regulations and Residential Flexibility in the ALR

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 4, 2020, regarding a request from Director Forseth pertaining to proposed changes to ALR regulations and residential flexibility in the ALR, be received. Further action at the discretion of the Board.

17.

CHAIR REPORT/CAO REPORT

17.1

Chair Report - Up to and Including February 9, 2020

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including February 9, 2020, be received.

18.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

19.

IN-CAMERA SESSION

19.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(g) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(g) of the Community Charter.

20.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. February 13, 2020.