POLICY COMMITTEE
MEETING AGENDA

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Cariboo Regional District Board Room
Suite D - 180 Third Avenue North
Williams Lake, B.C.

1.
CALL TO ORDER

 

​(The meeting is scheduled to commence at 10:00 a.m.)

1.1
Adoption of Agenda

 

  • That the agenda be adopted as presented.

2.
ADOPTION OF MINUTES

 

2.1
Minutes of the Policy Committee Meeting - May 16, 2023

This item has attachments. 
1.Policy Committee Minutes - May 16, 2023.pdf

  • That the minutes of the Policy Committee meeting, held May 16, 2023, be received and adopted.

3.
REPORTS AND CORRESPONDENCE

 

3.1
DRAFT - Board Correspondence Policy

This item has attachments. 
1.AIS - Draft Board Correspondence Management Policy.pdf
2.DRAFT - Board Correspondence Policy 2022_V2_Director Input Included.pdf
3.DRAFT - Board Correspondence Policy 2022_V4_With Policy Committee Edits.pdf

Referred back to Policy Committee from Board on June 2, 2023.

  • That the Board Correspondence Policy be endorsed as presented and forwarded to the CRD Board for adoption.

3.2
Amendment to Audio Recording of Meetings Policy

This item has attachments. 
1.AIS - Amendment to Audio Recording of Meetings Policy.pdf
2.Audio Recording of Meetings Policy.pdf

  • That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated August 3, 2023, with attached Policy #14-06B-39 Audio Recording of Meetings Policy, be received. Further, that the Committee recommend to the Board of Directors that the policy be endorsed as amended.

3.3
Volunteer Fire Department Donations

This item has attachments. 
1.AIS - VFD Donation.pdf
2.CRD Donation Policies.pdf

  • That the agenda item summary from Kevin Welsh, Manager of Financial Services, dated August 9, 2023, regarding Volunteer Fire Department Donations, be received. Further, that existing donation policies be reviewed periodically as needed.

3.4
Amendment to Procurement Policy

This item has attachments. 
1.AIS - F4.1 Procurement Policy Amendment.pdf
2.Procurement Policy (with amendment).pdf

  • That the agenda item summary from Larry Loveng, Manager of Procurement, dated August 2, 2023, with attached amended Purchasing Policy, be received. Further, that the Committee recommend to the Board that the Procurement Policy be adopted, as amended.

3.5
New Business Investment Recognition Policy

This item has attachments. 
1.AIS - New Business Investment Recognition Policy.pdf

  • That the agenda item summary from Alice Johnston, Manager of Corporate Services / Deputy CAO dated August 3, 2023, regarding a New Business Investment Recognition Policy, be received. Further action at the discretion of the Committee.

4.
ADJOURNMENT

 

  • That the meeting of the Policy Committee be adjourned at TIME, August 15, 2023.

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