CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, July 10, 2020

9:45 A.m. - 10:45 A.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - June 19, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held June 19, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of July 10, 2020, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area A – BL 5269 and 5270

Stakeholder Vote - Unweighted

2192 Maple Drive
Lot A, District Lot 6679, Cariboo District, Plan 25430
From Highway Service Commercial designation to Institutional designation
From Highway Commercial (C 3) zone to Institutional (P) zone
(3360-20/20200016 – The Whole Child Early Learning Centre Ltd. – Judith Sutton)
Director Sjostrom

• #1: That Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5269, 2020 be read a first and second time this 10^th day of July, 2020.

• #2: That Quesnel Fringe Area Zoning Amendment Bylaw No. 5270, 2020 be read a first and second time this 10^th day of July, 2020.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area A – BL 5250

Stakeholder Vote - Unweighted

3572 and 3580 Durrell Road
District Lot 7260, Cariboo District and District Lot 9766, Cariboo District
From Rural 1 (RR 1) and Resource/Agricultural (R/A) zones to Resource/Agricultural (R/A) and Rural 1 (RR 1) zones
(3360-20/20190063 – Norn) (Agent: Brad Wiles, Wiles Surveying)
Director Sjostrom

• That the Board consider the results of the public hearing when making a determination as to whether or not to read North Cariboo Area Rural Land Use Amendment Bylaw No. 5250, 2019 a third time this 10^th day of July, 2020.

5.2

Area J – BL 5251

Stakeholder Vote – Unweighted

Tatla Lake Area
The North 1/2 of District Lot 326, Range 2, Coast District
From Resource/Agricultural (R/A) zone to Special Exception Resource/Agricultural (R/A-3) and General Industrial (M 2) zones
(3360-20/20190062 – Foster) (Agent: Dawson Road Maintenance – Mike Wolfram)
Director Kirby

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Chilcotin Area Rural Land Use Amendment Bylaw No. 5251, 2019 a third time, this 10^th day of July, 2020.

5.3

Area G – BL 5257 and 5258

Stakeholder Vote - Unweighted

7147 93 Mile Loop Road
That Part of District Lot 8155, Lillooet District, Lying West of the Westerly Boundary of Plan 43385
From Resource Area designation to Acreage Reserve and Industrial designations
From Acreage Reserve (RA 2) zone to Acreage Reserve (RA 2) zone and Special Exception General Industrial (M 2-4) zones
(3360-20/20200002 – Slater) (Agent: Nigel Hemingway)
Director Richmond

• #1: That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Official Community Plan Amendment Bylaw No. 5257, 2020 a third time this 10^th day of July, 2020.

• #2: That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Zoning Amendment Bylaw No. 5258, 2020 a third time this 10^th day of July, 2020.

5.4

Area A – BL 5260

Stakeholder Vote - Unweighted

1262 Maple Heights Road
Parcel A (L24256), District Lot 3140, Cariboo District, Plan 20065, Except Plan EPP6773
From General Commercial (C 1) zone to Special Exception Service Commercial (C 4-2) zone
(3360-20/20200006 – The Lodge @1262 Inc.)(Cynthia Clarke and Dewey Swaan)
Director Sjostrom

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Quesnel Fringe Area Zoning Amendment Bylaw No. 5260, 2020 a third time, this 10^th day of July, 2020.

6.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

6.1

Area D – DVP20200015

Stakeholder Vote - Unweighted

4319 Jessalee Road
Lot A, District Lot 11596, Cariboo District, Plan PGP40110
(3090-20/20200015 – Cloutier)
Director Forseth

• That the application for a Development Variance Permit pertaining to Lot A, District Lot 11596, Cariboo District, Plan PGP40110, be approved. Further, that a Development Variance Permit be issued to vary Section 4.25 c) (ii) (4) of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No. 3502, 1999 as follows:

  That the Carriage House height limit be increased from one storey to two.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Bylaw Enforcement – Non-compliance with Zoning Bylaws

Stakeholder Vote (All Electoral Areas) - Unweighted

• That the agenda item summary from John M. MacLean, CAO, dated July 3, 2020, regarding enforcement of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No. 3502, 1999 at 880 Soda Creek Road, be received. Further, that staff be directed to proceed with court action to enforce compliance with Bylaw 3502, 1999 should the property owners not bring the property into compliance on or before July 31, 2020.

8.

COMMUNITY SERVICES

8.1

COVID-19 Safety Plans for the Anahim Lake and South Cariboo Regional Airports and Kersley Recreation Complex

Corporate Vote - Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 24, 2020, regarding the COVID-19 Safety Plans for the Anahim Lake Airport, the South Cariboo Regional Airport and the Kersley Recreation Complex, be received. Further, that the plans be endorsed.

8.2

Community Works Funds for Capital Purchasing of COVID-19 Protection at Recreation Centres

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 25, 2020, with regard to utilizing Community Works Funds for the capital purchase of COVID-19 protection equipment at the South Cariboo Recreation Centre, the Cariboo Memorial Recreation Complex and the Quesnel and District Arts and Recreation Centre and Arenas, be received. Further, that up to $40,000 of Community Works Funds be authorized to install protective barriers for front counters, purchase necessary disinfecting equipment, and upgrade other items as necessary to support facility COVID-19 safety plans.

8.3

Renewal of the Joint Use Agreement between School District 27, Thompson Rivers University, City of Williams Lake, District of 100 Mile House and Cariboo Regional District

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated July 2, 2020, regarding a renewal of the Joint Use Agreement between School District 27, Thompson Rivers University, City of Williams Lake, District of 100 Mile House and the Cariboo Regional District, be received. Further, that the terms be renewed for an additional three years from January 2020 to December 2022 and the appropriate signatories be authorized to enter into the agreement.

9.

PROTECTIVE SERVICES

9.1

Letters of Concern from Independent Fire Departments Regarding Grant Funding

Corporate Vote - Unweighted

(An additional letter attached at late publishing.)

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 3, 2020, and letters of concern from various volunteer fire departments regarding the CRD’s recent decision to cease funding of grants for assistance to independent volunteer fire departments, be received.

10.

FINANCE

10.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - June 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of June 2020, in the amount of $2,483,125.41, consisting of $145,770.53 paid by cheque, $2,276,771.63 paid through electronic funds, and $60,583.25 paid by Mastercard, be received and ratified.

10.2

Request for Permissive Tax Exemption for the Forest Grove Legion Branch 261

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer dated June 24, 2020, with attached request from the Royal Canadian Legion Branch 261 Forest Grove for a permissive tax exemption, be received.

11.

ADMINISTRATION

11.1

2020 UBCM Convention Meeting Requests

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated July 3, 2020, and letters from Premier John Horgan and the Honourable Selina Robinson, Minister of Municipal Affairs and Housing regarding the process for requesting meetings during the 2020 UBCM Convention being held virtually from September 22-24, be received. Further action at the discretion of the Board.

11.2

Compensation – Attendance at UBCM Virtual Convention

Corporate Vote - Unweighted

• That the agenda item summary from John M. MacLean, CAO, dated July 3, 2020, regarding Director Remuneration during the 2020 UBCM Virtual Convention, be received. Further direction at the discretion of the Board.

11.3

Discussion of a Proposed Committee of the Whole Meeting

Corporate Vote - Unweighted

• That the agenda item summary from John M. MacLean, CAO, dated July 8, 2020, proposing to add a Committee of the Whole meeting to the schedule, be received. Further, that the Board schedule a Committee of the Whole meeting for Thursday August 20, 2020 to be held from 10:00 a.m. to 4:00 p.m. in the boardroom.

12.

BOARD REPORTS AND CORRESPONDENCE

12.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of July 10, 2020, be received.

12.1.1

City of Rossland - Global Covenant of Mayors for Climate and Energy Change

12.1.2

UBCM - Provincial Response to 2019 Resolutions

13.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

13.1

Central Cariboo Rural Directors Caucus Recommendation - 2020 Info Fair & Directors Meetings 

Corporate Vote - Unweighted

(Deferred for 90 days by the Board at its April 17, 2020 meeting)

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held February 26, 2020, and deferred by the Board at its April 17, 2020 meeting (Board Res. No. 2020-4-23), be considered for endorsement:

  That staff investigate and advise as to whether or not the funds budgeted for Info Fairs can be used for a different type of meeting. 

13.2

Committee of the Whole Minutes - June 18, 2020

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held June 18, 2020, be received.

13.2.1

Proposed Establishment of a Regional Trails and Parks Service

Corporate Vote - Unweighted

• That the following recommendation from  the Committee of the Whole meeting, held June 18, 2020, be considered for endorsement:

  That the memorandum from Darron Campbell, Manager of Community Services, dated June 12, 2020, regarding the proposed establishment of a regional trails and parks service, be received. Further, that staff engage the Wells, Quesnel, Williams Lake, and District of 100 Mile House Councils and the public in order to gauge interest. And further, that rural feasibility funding be authorized to research the model for this service.

13.2.2

Floodplains and Landslides

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting, held June 18, 2020, be considered for endorsement:

  That the memorandum from Nigel Whitehead, Senior Planner, dated June 10, 2020, regarding floodplains and landslides in the Cariboo Regional District, be received. Further, that staff get a legal opinion to provide guidance to the Board on which circumstances require our actions in response to flooding and landslides and to standardize our regulatory requirements, taking into account areas with OCP's and other land use regulations.

13.2.3

Recreational Vehicles in the CRD

Stakeholder Vote - Unweighted - All Electoral Areas

• That the following recommendation from the Committee of the Whole meeting, held June 18, 2020, be considered for endorsement:

  That the memorandum from Nigel Whitehead, Senior Planner, and Rick Cunningham, Bylaw Enforcement Officer, dated June 11, 2020, regarding recreational vehicles in the CRD, be received. Further, that staff continue to research what other areas are doing to address this issue and report back to a future COW for more discussion. And further, that staff begin the process to amend our OCP's to ensure consistency in regard to Temporary Use Permits. 

13.2.4

Deferred Item - Request from Director Forseth to Discuss UBCM Convention Meetings with Ministers and Ministry Staff

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting, held June 18, 2020, be considered for endorsement:

  That the memorandum from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 20, 2020, regarding a request from Director Forseth to discuss UBCM Convention meetings with Ministers and Ministry staff, be received. Further, that a letter be sent to the UBCM expressing the Board’s concerns with regard to insufficient time being designated during the convention for proper engagement in resolutions and that instead of scheduling tours and events on the Monday, that two full, uninterrupted days be set aside for resolutions. And further, that our member municipalities be invited to jointly submit the letter with the CRD.

13.3

Central Cariboo Rural Directors Caucus Minutes - June 24, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held June 24, 2020,. be received.

13.3.1

Renewal of Williams Lake Fringe Fire Protection Agreement

Stakeholder Vote - Weighted - Electoral Areas D, E and F

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held June 24, 2020, be considered for endorsement:

  That the agenda item summary from Stuart Larson, Manager of Protective Services, dated June 19, 2020, regarding renewal of the Williams Lake Fringe Fire Protection agreement, be received. Further, that the current rate structure being used for the Williams Lake Fire Department to provide these services to the Williams Lake fringe areas within the Cariboo Regional District remain the same, with a 2% non-cumulative amount added each year, and that staff prepare an agreement drafting a three year term commencing January 2021.

13.4

North Cariboo Joint Advisory Committee Minutes - June 9, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting, held June 9, 2020, be received.

13.5

Central Cariboo Joint Committee Minutes - June 24, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held June 24, 2020, be received.

13.5.1

Rescind Resolution for Allocation of Cariboo Strong Funding for DayBreak Rotary

Corporate Vote - Weighted

• That further to Resolution #CCJ.2020-06-9 from the Central Cariboo Joint Committee meeting, held June 24, 2020, the following be considered for endorsement:

  That Cariboo Regional District Resolution No. 2020-3A-28, allocating $10,000 of Cariboo Strong funds for DayBreak Rotary to produce the 2020 Stampede Parade  be rescinded and that the $10,000 designated for the 2020 Stampede Parade event be retained in the Cariboo Strong fund.

13.5.2

Esler Recreation Advisory Commission Recommendations

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting, held June 24, 2020, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 16, 2020, and attached minutes from the Esler Recreation Advisory Commission meeting held May 28, 2020, be received; and further, that the following recommendations from the Commission be endorsed: 

  i)  That the proposed 2020 capital projects for Williams Lake Slo-Pitch League, Williams Lake Soccer Associations, and Williams Lake Minor Fastball League be approved, including: Williams Lake Slo-Pitch League’s refinish of the infields and fencing upgrade, Williams Lake Soccer Associations’ purchase of a tow-mower and more field top dressing, and Williams Lake Minor Fastball League’s purchase of a storage container for equipment. And further, that $5,000 to each group for approved capital projects be provided as allocated in the Central Cariboo Recreation and Leisure Services (CCRLS) 2020 budget; and

  ii)  That the Esler Recreation Advisory Commission members for 2020 be appointed as follows: Linda Barbondy for the Williams Lake Slo-Pitch League, Brian Hansen for the Williams Lake Soccer Associations, Nick Surette for Williams Lake Minor Fastball, and Bruce Newbery and Pierre Mayette for the Esler Community Association.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS

14.1

Bouchie Lake Fire Protection Boundary Expansion Bylaw No. 5279, 2020

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 2, 2020, regarding Bylaw No. 5279, be received. Further, that Bouchie Lake Fire Protection Boundary Expansion Bylaw No. 5279, 2020 be read a first, second and third time this 10^th day of July 2020.

14.2

Cariboo Regional District Maple Drive Streetlighting Service Establishment Bylaw No. 5280, 2020

Corporate Vote - Unweighted

• #1: That the agenda item summary from John M. MacLean, CAO, dated July 9, 2020, presenting Cariboo Regional District Maple Drive Streetlighting Service Establishment Bylaw No. 5280, 2020, be received. Further, that Cariboo Regional District Maple Drive Streetlighting Service Establishment Bylaw No. 5280, 2020 be read a first, second and third time this 10^th day of July 2020.

• #2:  That the Board approve the Alternative Approval Process being utilized to gain the assent of the electors for the adoption of Cariboo Regional District Maple Drive Streetlighting Service Establishment Bylaw No. 5280, 2020, with the final details to be determined once we have the required approval of the Inspector of Municipalities.

15.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

15.1

Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5278, 2020

Stakeholder Vote – Weighted – Electoral Areas A, B, C, and I and City of Quesnel

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 26, 2020, regarding Bylaw No. 5278, 2020, be received. Further, that Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5278, 2020 be read a first, second and third time this 10^th day of July, 2020.

• #2: That Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5278, 2020 be adopted this 10^th day of July, 2020.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

Request from Director Delainey – Different Together Pledge

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 26, 2020, regarding a request from Director Delainey for the Board to join in the #DifferentTogether Pledge, be received. Further action at the discretion of the Board.

17.

CHAIR REPORT/CAO REPORT

17.1

Chair's Report - For the Period up to and including July 8, 2020

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including July 8, 2020, be received.

18.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

19.

IN-CAMERA SESSION

19.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(i) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(i) of the Community Charter.

20.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. July 10, 2020.