CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, May 03, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - April 12, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held April 12, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

(Updated at late publishing)

• ​That the Delegations Memorandum of Business, as of May 3, 2019, and response from BC Hydro, dated April 26, 2019, regarding the Board's invitation for BC Hydro to attend as a delegation to speak about their street light replacement program, be received.  Further action at the discretion of the Board.

3.2

10:30 a.m. - PMT Chartered Professional Accountants LLP

JoAnn Francis from PMT Chartered Professional Accountants LLP, will present the Audited 2018 CRD Financial Statements.

3.2.1

CRD 2018 Audit Findings Letter

Corporate Vote - Unweighted

• That the CRD 2018 Audit Findings letter from JoAnn M. Francis, CPA, CA, PMT Chartered Professional Accountants LLP, be received.

3.2.2

Audited 2018 Cariboo Regional District Financial Statements

Corporate Vote - Unweighted

• That the Audited 2018 Financial Statements for the Cariboo Regional District, prepared by PMT Chartered Professional Accountants LLP, be received and approved as presented.

3.3

11:30 a.m. - Janice Keyes, Community Energy Association

Janice Keyes, Senior Manager - Community Energy Engagement, for the Community Energy Association, will join the meeting via teleconference, to provide an update.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area B – BL 5199 and 5200

Stakeholder Vote - Unweighted - All Electoral Areas

4325 Quesnel-Hixon Road
Lot A, District Lot 6185, Cariboo District, Plan 8661
From Institutional designation to Rural Residential designation
From Institutional (P) zone to Rural 3 Special Exception 3 (RR 3-3) zone
(3360-20/20190008 – Jones)
Director Bachmeier

• #1: That the Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5199, 2019 be read a first and second time this 3rd day of May, 2019. 

• #2: That the Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5200, 2019 be read a first and second time this 3rd day of May, 2019.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area E – BL 5195 and 5196

Stakeholder Vote - Unweighted - All Electoral Areas

1405 Hodgson Road
Parcel A of District Lots 550 and 2055, Cariboo District, Plan 34219
Rural Residential 2 (RR2) designation to Rural Residential 3 (RR3) designation and Community Residential designation
Rural 2 (RR 2) zone to Rural 3 (RR 3) zone and Rural 2 (RR2) zone
(3360-20/20190002 – Stewart/Jones) (Agent: Veronica Meister)
Director Delainey

• #1: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5195, 2019 a third time, this 3^rd day of May, 2019.

• #2: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5196, 2019 a third time this 3^rd day of May, 2019.

• #3: That Cariboo Regional District Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5195, 2019 be adopted this 3^rd day of May, 2019.

• #4: That Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5196, 2019 be adopted this 3^rd day of May, 2019.

6.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

6.1

Area E – DVP20190001

Stakeholder Vote – Unweighted – All Electoral Areas

2516 Chimney Lake Road, Williams Lake
Lot 9 Section 24 Township 44, Lillooet District, Plan KAP26815
(3090-20/20190001 – Moxey)
Director Delainey

• That the application for a Development Variance Permit pertaining to Lot 9, Section 24, Township 44, Lillooet District, Plan KAP26815, be received. Further that a Development Variance Permit be approved to vary Section 7.13(e) of the Central Cariboo Area Zoning Bylaw No. 3503, 1999 as follows:

  i)  That the combined maximum floor area for ancillary buildings and structures on properties between 0.4 ha (0.99 ac) to less than 2.0 ha (4.94 ac) be increased from 300 sq. m (3,229 sq. ft) to 319.97 sq. m (3444.13 sq. ft) to allow for additional space for personal storage.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Request for Inclusion of the Stanley / Lightning Hotel on the Cariboo Regional District Heritage Registry

Stakeholder Vote - Unweighted - All Electoral Areas

• That the agenda item summary from Havan Surat, Manager of Development Services, dated April 24, 2019, pertaining to inclusion of a property on the Cariboo Regional District Heritage Registry, be received. Further, that property commonly known as the Stanley / Lightning Hotel and legally described as District Lot 12634, Cariboo District, be included on the Cariboo Regional District Heritage Registry.

7.2

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated April 10, 2019, with attached Cariboo Regional District Building Statistics Report, Municipalities Building Statistics Report and the Inspection Activity Report for March 2019, be received.

8.

PROTECTIVE SERVICES

8.1

Red Bluff Fire Protection Budget Amendment

Corporate Vote - Weighted

• That the agenda item summary from Stephanie Masun, Manager of Protective Services, dated April 24, 2019, regarding a Red Bluff Fire Protection budget amendment, be received. Further, that $35,000 be taken from Red Bluff Two Mile Fire Protection Service budget reserves, to accommodate the Cariboo Regional District’s portion of the facility renovation or relocation assessment.

9.

FINANCE

9.1

Grant for Assistance Application – 108 Mile Ranch Wildlife Safety Group

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 25, 2019, regarding a Grant for Assistance Application from the 108 Mile Ranch Wildlife Safety Group, for supplies for meetings, public education and presentations, be received. Further action at the discretion of the Board.

10.

ADMINISTRATION

10.1

Results of Willoughby Place Streetlighting Establishment Petition

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 19, 2019, with attached results of the Willoughby Place Streetlighting Establishment Petition advising that it failed, be received.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of May 3, 2019, be received.

11.1.1

Williams Lake Pride Society - Appreciation for Grant for Assistance

11.1.2

Letter to Premier re City of Abbotsford Resolution - Criminal Justice Reform in BC

11.1.3

Letter to Premier re City of Abbotsford Resolution - Continued Widening of TransCanada Highway1 through the Fraser Valley

11.1.4

West Chilcotin Forest Products - FESBC Funded Fibre Recovery Project Underway in Anahim Lake

11.1.5

Mile 108 PAC - Grant for Assistance Report

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Ministry of FLNRORD - Adoption of Geographical Names in Tsilhqot'in Traditional Territory

Corporate Vote - Unweighted

• That the letter from Carla Jack, Provincial Toponymist, Ministry of Forests, Lands, Natural Resource Operations and Rural Development, dated April 4, 2019, advising of  adoption of 13 geographical names within the Tsilhqot'in traditional territory, be received.

11.2.2

Ministry of Transportation and Infrastructure - Bus Service to the Cariboo Chilcotin

Corporate Vote - Unweighted

• That the letter from the Honourable Claire Trevana, Minister of Transportation and Infrastructure, dated April 10, 2019, regarding passenger transportation to the Cariboo Chilcotin, be received.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

South Cariboo Joint Committee Minutes - April 8, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held April 8, 2019, be received.

12.1.1

100 Mile House Curling Club Use and Occupancy Agreement Renewals

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Joint Committee meeting, held April 8, 2019, be considered for endorsement:

  That the agenda item summary dated March 1, 2019 from Darron Campbell, Manager of Community Services, regarding a proposed renewal of the operating and occupancy agreements with the 100 Mile House Curling Club, be received. Further, that the agreements be renewed for a five-year term with the current conditions, including an annual fee of $12,000 payable by the club and that the appropriate signatories be authorized to execute the agreements.

12.1.2

Use and Occupancy Agreement Renewal with the 100 Mile Agriplex Society

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Joint Committee meeting, held April 8, 2019, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated March 1, 2019, regarding renewal of the Use and Occupancy Agreement with the 100 Mile Agriplex Society for the agriplex building adjacent to the South Cariboo Recreation Centre, be received. Further, that the agreement be renewed for three years at the current terms and conditions until March 31, 2022 and that the appropriate signatories be authorized to enter into the renewal agreement.

12.1.3

District of 100 Mile House - 100 Mile House and District Soccer Assoc. Lease

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held April 8, 2019, be considered for endorsement:

  That the memo from Roy Scott, CAO, District of 100 Mile House, regarding the 100 Mile House & District Soccer Association Lease, be received.  Further, that the lease renewal between District of 100 Mile House and the 100 Mile House & District Soccer Association at the stipulated annual fee of $10,000, be approved.

12.2

North Cariboo Rural Directors Caucus Minutes - March 12, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held March 12, 2019, be received as corrected.

12.3

North Cariboo Rural Directors Caucus Minutes - April 9, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held April 9, 2019, be received.

12.4

Emergency Preparedness Committee Minutes - April 11, 2019

Corporate Vote - Unweighted

• That the minutes of the Emergency Preparedness Committee meeting, held April 11, 2019, be received.

12.4.1

Crisis Communication Plan

Corporate Vote - Unweighted

• That the following recommendation from the Emergency Preparedness Committee meeting, held April 11, 2019, be considered for endorsement:

  That the agenda item summary from Emily Epp, dated April 4, 2019, with attached CRD Crisis Communications Plan, be received.  Further, that the CRD Crisis Communication Plan be endorsed as presented.

13.

BYLAWS FOR CONSIDERATION OF ADOPTION

13.1

Cariboo Regional District Kersley Fire Protection Loan Authorization Bylaw No. 5186, 2018

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 16, 2019, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5186, be received. Further, that Cariboo Regional District Kersley Fire Protection Loan Authorization Bylaw No. 5186, 2018 be adopted this 3^rd day of May 2019.

13.2

Cariboo Regional District Lone Butte Fire Protection Loan Authorization Bylaw No. 5187, 2018

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 16, 2019, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5187, be received. Further, that Cariboo Regional District Lone Butte Fire Protection Loan Authorization Bylaw No. 5187, 2018 be adopted this 3^rd day of May 2019.

13.3

Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5188, 2018

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 16, 2019, regarding the results of the Alternative Approval Process conducted for Bylaw No. 5188, be received. Further, that Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5188, 2018 be adopted this 3^rd day of May 2019.

13.4

CRD Solid Waste Management Services Merge Bylaw No. 5194, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 18, 2019, regarding Bylaw No. 5194, be received. Further, that Cariboo Regional District Solid Waste Management Services Merge Bylaw No. 5194, 2019 be adopted this 3^rd day of May, 2019.

14.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

14.1

Request from Director Sjostrom – Funding Support for Access BC

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 18, 2019, regarding a request from Director Sjostrom to discuss funding support for Access BC (a program of Spinal Cord Injury BC), be received. Further action at the discretion of the Board.

14.2

Request from Director Forseth – FireSmart Employee Program

Stakeholder Vote - Weighted - All Electoral Areas

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 24, 2019, regarding a request from Director Forseth for a FireSmart Employee program, be received. Further action at the discretion of the Board.

14.3

Request from Director Forseth - Amendment to Directors’ Remuneration Bylaw

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 24, 2019, regarding a request from Director Forseth for amendments to the Directors’ Remuneration Bylaw, be received. Further action at the discretion of the Board.

15.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including May 1, 2019, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90 (1)(e) and (k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90 (1) (e) and (k) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. May 3, 2019.