CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, July 19, 2019
Time:	9:45 A.m. - 4:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

---

1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - June 27, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held June 27, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of DATE, be received.

3.2

11:00 a.m. - Tsilhqot’in National Government

Chief Russell Myers Ross (Yunesit'in Government, TNG Co-Chair), Councillor David Setah (Xeni Gwet'in First Nations Government) and Dalton Baptiste (Band Manager, Xeni Gwet'in First Nations) will appear before the Board to provide an update on TNG activities, including the Dasiqox Tribal Park Initiative.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area E – BL 5215

Stakeholder Vote – Unweighted – All Electoral Areas

2511 Chimney Lake Road
The Fractional South West ¼ of Section 24, Township 44, Lillooet District, Except Plan 26815
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone and Rural 3 (RR 3) zone
(3360-20/20190023 – Richards) (Agent: Veronica Meister)
Director Delainey

• That Cariboo Regional District Central Cariboo Rural Land Use Area Amendment Bylaw No. 5215, 2019 be read a first and second time this 19^th day of July, 2019. Further, that adoption be subject to the following:

  i)  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal.

  ii)  The applicant offering to enter into and entering into a covenant to ensure compliance with the provisions of the Agricultural Policy with respect to fencing along the east boundary and ALR portion on north boundary of the subject property.

  Further, that the cost of registration of the Shoreland Management Policy covenant and the Agricultural Policy covenant be borne by the applicant.

4.2

Reconsideration of Vote on Bylaws 5217 & 5219

Stakeholder Vote – Unweighted – All Electoral Areas

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 4, 2019, regarding reconsideration of the voting on Bylaws 5217 & 5219, be received. Further, that Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 5217, 2019 be read a first and second time this 19^th day of July 2019.

• #2: That Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5219, 2019 be read a first and second time this 19^th day of July 2019.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area F – Bylaw 5197

Stakeholder Vote – Unweighted – All Electoral Areas

3395 Big Lake Road
Lot 9, District Lot 461, Cariboo District, Plan 27548
From Rural 1 (RR1) zone to Rural 2 (RR2) zone and Rural 3 (RR3) zone
(3360-20/20190005 – Hooker) (Agent: Veronica Meister)
Director LeBourdais

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5197, 2019 a third time this 19^th day of July, 2019.

5.2

Area L – BL 5207

Stakeholder Vote – Unweighted – All Electoral Areas

6205 & 6209 Garrett Road
Lot 4, District Lot 4049, Lillooet District, Plan 22538
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20190015 – Buchanan) (Agent: Nigel Hemingway)
Director MacDonald

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District South Cariboo Area Amendment Bylaw No. 5207, 2019 a third time this 19^th day of July, 2019.

6.

DEVELOPMENT SERVICES - OTHER BUSINESS

6.1

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated July 17, 2019, with attached Cariboo Regional District Building Permit Statistics Report, Municipalities Building Permit Statistics Report and the Inspection Activity Report for June 2019, be received.

7.

ENVIRONMENTAL SERVICES

7.1

Red Bluff Sewer System Community Works Fund Request

Corporate Vote - Weighted

• That the agenda item summary from Peter Hughes, Manager of Environmental Services, dated July 3, 2019, regarding allocation of Community Works Fund (CWF) funding to the Red Bluff sewer service, be received. Further, that $88,500 be contributed from CWF for the required infrastructure upgrades.

8.

COMMUNITY SERVICES

8.1

McLeese Lake Community Recreation Property – Covenant Amendment and Change in Land Use

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated July 10, 2019, regarding a request from the McLeese Lake Recreation Commission Society for a covenant amendment and change in land use at its community hall and recreation property, be received. Further, that the restrictive covenant on the property title in favour of the Cariboo Regional District be amended from “public recreation use” to “community use” to allow for construction and operation of a fire hall; and further, that the intent to amend this covenant be advertised as necessary.

8.2

Alexandria Community Hall Community Works Funding (CWF) Electrical Upgrades Project and Enabling Agreement

Corporate Vote - Weighted

• That the agenda item summary from Anthony Okechukwu, Regional Economic/Community Development Officer, dated July 9, 2019, regarding a proposal from the Alexandria Community Hall Society for energy efficiency upgrades at Alexandria Community Hall, be received. Further, that up to $20,000 for the project be approved from the 2019 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

8.3

Esler Sports Complex Field Maintenance Agreements Renewal

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated July 10, 2019, regarding renewal of the Field Maintenance Agreements with the leagues utilizing the Esler Sports Complex, be received. Further, that the agreements be renewed for another three years at the existing amount of $60,000 and that the appropriate signatories be authorized to execute the renewal agreements.

8.4

Lake Access Improvement Project from GoFish BC – Letter of Support Request

Corporate Vote - Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated July 12, 2019, regarding a request from the Freshwater Fisheries Society of BC for a letter of support for its lake access improvement project, be received. Further, that a support letter be provided as requested.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - June 2019

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of June 2019, in the amount of $2,246,913.58, consisting of $488,700.61 paid by cheque, $1,652,980.62 paid through electronic funds, and $105,232,35 paid by Mastercard, be received and ratified.

9.2

Grant for Assistance Application – Tyee Lake Community Association

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 27, 2019, regarding a Grant for Assistance Application from Tyee Lake Community Association, for its AGM, fund raising event and community picnic, be received. Further action at the discretion of the Board.

9.3

Grant for Assistance Application – Central Interior Regional 4H Council

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated July 8, 2019, regarding a Grant for Assistance Application from the Central Interior Regional 4H Council, for the purchase of animal related first aid kits, be received. Further action at the discretion of the Board.

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of July 19, 2019, be received.

10.1.1

Fraser Basin Council Board Meeting Highlights - June 13, 2019

10.1.2

Mile 108 Elementary PAC - Appreciation of Grant for Assistance

10.1.3

City of Port Moody - Property Assessed Clean Energy Enabling Legislation for BC

10.1.4

Town of Ladysmith - Provincial Support for Libraries

10.1.5

Canadian Red Cross - 2017 BC Fires - Two Year Update

10.1.6

Ministry of Children and Family Development - Childcare BC

10.1.7

Log Cabin Quilters - Appreciation for Grant for Assistance

10.1.8

Minister of Agriculture - Impacts of Chilcotin River Flooding

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

South Cariboo Rural Directors Caucus Minutes - June 20, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting, held June 20, 2019, be received.

11.2

South Cariboo Joint Committee Minutes - June 20, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held June 20, 2019, be received.

11.2.1

Renaming of the South Cariboo Recreation Service

Stakeholder Vote - Weighted - Electoral Areas G, H and L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 20, 2019, be considered for endorsement:

  That the Cariboo Regional District's South Cariboo Recreation Service be renamed to the South Cariboo Culture and Recreation Service to reflect the inclusion of arts and culture facilities in the function.

11.3

Policy Committee Minutes - June 26, 2019

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held June 26, 2019, be received.

11.3.1

Policy Committee Recommendation – Changes to Administration Charges Policy

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 10, 2019, regarding a recommendation from the Policy Committee, be received. Further, that the Administration Charges Policy be endorsed as attached and be reviewed in January 2020.

11.3.2

Policy Committee Recommendation – CAO Evaluation Policy Amendment

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 10, 2019, regarding a recommendation from the Policy Committee, be received. Further, that the CAO Evaluation/Compensation Policy be endorsed as attached, and that the CAO Evaluation/Compensation Form be reviewed in the first half of 2020.

11.3.3

Policy Committee Recommendation – Unsightly Premises Policy

Corporate Vote - Unweighted

• That the agenda item from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 9, 2019, regarding a recommendation from the Policy Committee meeting held on June 26, 2019, be received. Further, that the proposed Untidy and Unsightly Premises Procedures Policy be endorsed as attached.

11.4

Central Cariboo Joint Committee Minutes - June 19, 2019

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held June 19, 2019, be received.

11.4.1

Williams Lake Youth Soccer Association Indoor Turf Facility

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Joint Committee meeting, held June 19, 2019, be considered for endorsement:

  That the presentation of Kirk Dressler and Brian Hansen, Williams Lake Youth Soccer Association (WLYSA), regarding options and prospects for an indoor soccer facility in Williams Lake be received, the project be supported in principle, and Councillors Jason Ryll and Marnie Brenner and Directors Angie Delainey and Steve Forseth be appointed to the Indoor Turf Facility Technical Committee to be administered by the WLYSA; and further, the Technical Committee be requested to report back to Joint Committee with an update by the end of 2019.

12.

BYLAWS FOR CONSIDERATION OF THREE READINGS

12.1

Interlakes Area Fire Protection Service Boundary Amendment Bylaw No. 5232, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 9, 2019, regarding Bylaw No. 5232, be received. Further, that Interlakes Area Fire Protection Service Boundary Amendment Bylaw No. 5232, 2019 be read a first, second and third time this 19^th day of July 2019.

12.2

Cariboo Regional District Electoral Area E Economic Development Service Establishment Bylaw No. 5235, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 10, 2019, regarding Bylaw No. 5235, be received. Further, that Cariboo Regional District Electoral Area E Economic Development Service Establishment Bylaw No. 5235, 2019 be read a first, second and third time this 19^th day of July 2019.

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Cariboo Regional District Security Issuing (Kersley Fire) Bylaw No. 5227, 2019

Corporate Vote - Weighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 3, 2019, regarding Bylaw No. 5227, be received. Further, that Cariboo Regional District Security Issuing (Kersley Fire) Bylaw No. 5227, 2019 be read a first, second and third time this 19^th day of July 2019.

• #2: That Cariboo Regional District Security Issuing (Kersley Fire) Bylaw No. 5227, 2019 be adopted this 19^th day of July 2019.

13.2

Cariboo Regional District Security Issuing (Lone Butte Fire) Bylaw No. 5228, 2019

Corporate Vote - Weighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 3, 2019, regarding Bylaw No. 5228, be received. Further, that Cariboo Regional District Security Issuing (Lone Butte Fire) Bylaw No. 5228, 2019 be read a first, second and third time this 19^th day of July 2019.

• #2: That Cariboo Regional District Security Issuing (Lone Butte Fire) Bylaw No. 5228, 2019 be adopted this 19^th day of July 2019.

13.3

Cariboo Regional District Security Issuing (Forest Grove Fire) Bylaw No. 5229, 2019

Corporate Vote - Weighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 3, 2019, regarding Bylaw No. 5229, be received. Further, that Cariboo Regional District Security Issuing (Forest Grove Fire) Bylaw No. 5229, 2019 be read a first, second and third time this 19^th day of July 2019.

• #2: That Cariboo Regional District Security Issuing (Forest Grove Fire) Bylaw No. 5229, 2019 be adopted this 19^th day of July 2019.

13.4

Cariboo Regional District South Cariboo Recreation Fees and Charges Amendment Bylaw No. 5231, 2019

Stakeholder Vote – Weighted – Electoral Areas G, H, and L, and District of 100 Mile House

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated July 9, 2019, regarding Bylaw No. 5231, be received. Further, that Cariboo Regional District South Cariboo Recreation Fees and Charges Amendment Bylaw No. 5231, 2019 be read a first, second and third time this 19^th day of July, 2019.

• #2: That Cariboo Regional District South Cariboo Recreation Fees and Charges Amendment Bylaw No. 5231, 2019 be adopted this 19^th day of July, 2019.

14.

BYLAWS FOR CONSIDERATION OF ADOPTION

14.1

West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5226, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 3, 2019, regarding Bylaw No. 5226, be received. Further, that West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5226, 2019 be adopted this 19^th day of July 2019.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Request from Director Delainey to Revisit Burning of Rail Ties

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 10, 2019, regarding a request from Director Delainey to revisit the topic of the Board’s position in relation to the burning of rail ties by Atlantic Power in Williams Lake, be received. Further action at the discretion of the Board.

15.2

Request from Director Forseth – Support Letter for CEA

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated July 17, 2019, regarding a request from Director Forseth for a resolution in support of the Community Energy Association’s grant application, be received. Further, that the Cariboo Regional District instructs staff to provide a letter of support for Community Energy Association’s application on behalf of the Charge North project to the Ministry of Forests, Lands, Natural Resource Operations and Rural Development through the Rural Dividend Fund for a grant request of $500,000.

16.

CHAIR REPORT/CAO REPORT

16.1

Report from Chair Wagner

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including July 17, 2019, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a) and (k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) and (k) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. July 19, 2019.