CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, April 16, 2021

9:30 A.m. - 5:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - March 26, 2021

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held March 26, 2021, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

(Updated at late publishing)

• ​That the Delegations Memorandum of Business, as of April 16, 2021, be received.

3.2

10:30 a.m. - Institute for Sustainable Food Systems, Kwantlen Polytechnic University

Angeli dela Rosa, Research Assistant, and Kent Mullinix, Director of Sustainable Agriculture and Food Security, Kwantlen Polytechnic University, will join the meeting to further outline their proposal for a BC organic agriculture extension program and request support for the organic extension service.

3.3

11:00 a.m. - PMT Chartered Professional Accountants LLP

PMT Chartered Professional Accountants LLP will join the meeting to present the Audited 2020 CRD Financial Statements.

3.3.1

CRD 2020 Audit Findings Letter

Corporate Vote - Unweighted

• That the Cariboo Regional District 2020 Audit Findings letter from JoAnn M. Francis, CPA, CA, PMT Chartered Professional Accountants LLP, dated April 7, 2021, be received.

3.3.2

2020 Cariboo Regional District Financial Statements (Draft)

Corporate Vote - Unweighted

• That the Audited 2020 Financial Statements for the Cariboo Regional District, prepared by PMT Chartered Professional Accountants LLP, be received and approved as presented.

3.4

1:00 p.m. - TANEx Engineering & Consulting

Mike Thomas, P. Eng., and Kerri-Anne Thomas from TANEx Engineering & Consulting will be joining the meeting to discuss the CRD Broadband Connectivity Strategy.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST READING

4.1

Area L – BL 5317 and 5318

Stakeholder Vote – Unweighted – All Electoral Areas

8410 Wilson Lake Road
District Lot 1465, Lillooet District, Except Plan KAP74687
From Commercial and Rural Residential 1 designations to Commercial, Rural Residential 1, Rural Residential 2 and Rural Residential 3 designations
From Special Exception C 2-4 and Rural 1 (RR 1) zones to Special Exception C 2-4, Rural 1 (RR 1), Rural 2 (RR 2) and Special Exception RR 3-1 zones
(3360-20/20210010 – Lucky Strike RV Camp Limited) (Agent: Michael Kidston Land Surveying)
Director Macdonald

• #1: That Interlakes Area Official Community Plan Amendment Bylaw No. 5317, 2021 be read a first time this 16^th day of April, 2021. Further, that second reading be subject to the following condition:

  1. The applicant must comply with the Interlakes OCP Bylaw by providing Housing Market Analysis report demonstrating the need of additional residential development to meet the five-year demand.
• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5318, 2021 be read a first time this 16^th day of April, 2021.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area E – BL 5294 and 5295

Stakeholder Vote – Unweighted – All Electoral Areas

2163 Dog Creek Road
District Lot 12020, Cariboo District, Except: Plan EPP6513
From Rural Residential 3 designation to Residential designation
From Rural 3 (RR 3) zone to Special Exception R 1-1 and Residential 2 (R 2) zones
(3360-20/20200049 – Turchinetz) (Agent: Exton and Dodge Land Surveying Inc. – Darko Ognjanov
Director Delainey

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Williams Lake Fringe Area Official Community Plan Amendment Bylaw No. 5294, 2020 and Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5295, 2020 a third time this 16^th day of April, 2021.

6.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

6.1

Area G – DVP20210005

Stakeholder Vote – Unweighted – All Electoral Areas

3836 Emerald Crescent
Lot 10, District Lot 5037, Lillooet District, Plan 17973
(3090-20/20210005 – Godden)
Director Richmond

• That the application for a Development Variance Permit pertaining to Lot 10, District Lot 5037, Lillooet District, Plan 17973, be approved. Further, that a Development Variance Permit be issued to vary Section 4.14 (e) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  That the maximum height for ancillary structures on a lot less than 0.4 ha (0.99 ac.) be increased from 6 m (19.7 ft.) to 7.03 m (23.06 ft.) to allow for storage above the proposed garage.

6.2

Area L – DVP20210006

Stakeholder Vote – Unweighted – All Electoral Areas

6654 Ryall Road
Lot 7, District Lots 3866 and 4048, Lillooet District, Plan 22971
(3090-20/20210006 – Oling)
Director Macdonald

• That the application for a Development Variance Permit pertaining to Lot 7, District Lots 3866 and 4048, Lillooet District, Plan 22971 to vary the interior side yard setback from 7.6 m (24.9 ft.) to 2.89 m (9.5 ft.) to legalize the existing modular home be received. Further action at the discretion of the Board.

6.3

Area A – DVP20210012

Stakeholder Vote – Unweighted – All Electoral Areas

1653 Beach Crescent
Parcel 1, District Lot 3971, Cariboo District, Plan PGP36470
(3090-20/20210012 – Backer) (Agent: 0970169 BC Ltd. DBA SCS Contracting)
Director Sjostrom

• That the application for a Development Variance Permit pertaining to Parcel 1, District Lot 3971, Cariboo District, Plan PGP36470 be rejected as the proposal interferes with an existing easement for a neighbour’s water pipeline.

7.

AGRICULTURAL LAND COMMISSION APPLICATIONS

7.1

Area E – ALRE20210009

Stakeholder Vote – Unweighted – All Electoral Areas

Crown Lease
That Part of N 1/2 of Section 36, Township 47, and that Part of NW 1/4 of Section 31, Township 45, Both Cariboo District
(3015-20/E20210009 – Ministry of Transportation and Infrastructure) (Agent: Sitkum Consulting Ltd.)
Director Delainey

• That the Provincial Agricultural Land Commission application for Soil or Fill Use within the Agricultural Land Reserve, pertaining to that Part of N 1/2 of Section 36, Township 47, and that Part of NW 1/4 of Section 31, Township 45, Both Cariboo District, be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval.

8.

TEMPORARY USE PERMIT APPLICATIONS

8.1

Area H – TP20180004

Stakeholder Vote - Unweighted

5100 Perkins Road
Lot 31, District Lot 2965, Lillooet District, Plan 18024
(3070-20/20180004 – Fleming)
Director Wagner

• That the application pertaining to Lot 31, District Lot 2965, Lillooet District, Plan 18024, requesting a renewal of Temporary Permit TP1804 to allow the subject land and buildings thereon to be used to operate a small doggy daycare of up to two dogs, be approved for an additional three years.

9.

COMMUNITY SERVICES

9.1

NDIT Application – Fishing Highways Marketing 2021

Corporate Vote - Unweighted

• That the agenda item summary from Beth Holden, Regional Economic & Community Development Officer, dated April 6, 2021, regarding the Fishing Highway Tourist Association’s application to Northern Development Initiative Trust for $10,500 in grant funding under the Marketing Stream to build an online business directory, be received. Further, that the grant application be supported.

10.

PROTECTIVE SERVICES

10.1

CCSAR Road Rescue Truck Replacement

Corporate Vote - Weighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated April 6, 2021, regarding the CCSAR Road Rescue Truck, be received. Further, that the Board of the Cariboo Regional District authorizes that up to $190,000 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of the replacement of the Central Cariboo Search and Rescue highway rescue truck; and that the loan be repaid within 5 years, with no rights of renewal.

11.

FINANCE

11.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - March 2021

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of March 2021, in the amount of $1,388,739.27, consisting of $259,462.94 paid by cheque, $1,051,203.68 paid through electronic funds, and $78,072.65 paid by Mastercard, be received and ratified.

11.2

Discussion on the Uses of the Additional COVID-19 Safe Restart Grant received in March 2021

Corporate Vote - Weighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated April 12, 2021, regarding a discussion on the allocation of the $646,000 received as the second portion of COVID-19 Safe Restart Grant funding, be received. Further action at the discretion of the Board.

12.

ADMINISTRATION

12.1

Arts and Recreation Centre Pool Upgrade Referendum – Approve the question, resolution over the entire area

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 8, 2021, regarding a referendum for Bylaws 5315 and 5316, be received. Further, that the question to be put to the electorate for the Arts and Recreation Centre Pool Upgrade referendum be as follows:

  “Are you in favour of the Cariboo Regional District adopting Bylaws 5315 & 5316, which will authorize the borrowing of up to $20 million over 25 years and increase the North Cariboo Recreation and Parks Service’s annual taxation limit to a maximum of the greater of $7 million or $3.23/$1,000 of assessed value of land and improvements, to provide for the upgrade and renovation of the pool and amenities at the Quesnel Arts and Recreation Centre?

  (Based on 2021 assessed values, the estimated annual cost to undertake this borrowing and operate the upgraded pool translates to a residential tax rate increase of approximately $45/$100,000. The new taxation limit for recreation services of $7,000,000 translates to a residential tax rate of $243/$100,000 of the net taxable assessed value of land and improvements.)”

• #2: That by an affirmative vote of at least 2/3rds of the votes cast, the Cariboo Regional District Board hereby provides that the participating area approval is to be obtained for the entire service area in the Arts and Recreation Centre Pool Upgrade referendum on Bylaws 5315 and 5316.

12.2

Request from Various Municipalities – Support for Help Cities Lead Campaign

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 8, 2021, regarding a request from the District of North Vancouver, City of Victoria, and City of Port Moody for support of the Help Cities Lead Campaign, be received. Further action at the discretion of the Board.

12.3

Letter from City of Williams Lake referring a Request from the Williams Lake First Nation to Support the Wildlife Advisory Committee’s Proposed Change to the 2022 Hunting Regulations

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 1, 2021, regarding a request for support from the Williams Lake First Nation for the Wildlife Advisory Committee’s proposed 2022 Hunting Regulation change, be received. Further action at the discretion of the Board.

12.4

Current and Anticipated Challenges to the Provincial Road Network

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, CAO, dated April 8, 2021, regarding challenges in the Provincial Road Network, be received. Further action at the discretion of the Board.

12.5

Request for Support from Penticton City Council – BC Government’s Use of Provincial Paramountcy to Undermine Local Government Bylaws

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 13, 2021, regarding a request for support from the City of Penticton regarding the BC Government’s use of Provincial Paramountcy to undermine Local Government bylaws, be received. Further action at the discretion of the Board.

12.6

Invitation from NCLGA to send a Letter to Minister of Municipal Affairs regarding Emergency Fire Equipment Funding

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 13, 2021, regarding a request from NCLGA to send a letter to the Minister of Municipal Affairs supporting the need for additional Provincial funding for emergency fire and road rescue services equipment in small rural communities, be received. Further action at the discretion of the Board.

13.

BOARD REPORTS AND CORRESPONDENCE

13.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of April 16, 2021, be received.

13.1.1

Thompson Rivers University - 100 Mile Regional Centre Update

13.1.2

City of Williams Lake - Letter of Support for National 3-Digit Suicide Prevention Hotline

13.1.3

Environment and Climate Change Canada - Species at Risk - March 18, 2021

13.1.4

Environment and Climate Change Canada - Species at Risk - March 22, 2021

13.1.5

City of Prince George - Opioid Crisis and Call for Overdose Action Plan

13.1.6

District of Sicamous - Invasive Asian Clams

13.1.7

District of Sicamous - Aquatic Invasive Species Enforcement

13.1.8

MLA Oakes - Copy of Letter to Premier - Prolific Offender Sentencing

13.1.9

Copy of Letter from MLA Oakes to Minister of Public Safety and Solicitor General - Highway 26 Corridor

13.1.10

Tatla Lake Area Community Association - Thank you for Grant

13.1.11

South Cariboo Community Enhancement Foundation - Summary of Grants in 2020

13.1.12

BCUC - Copy of Letter to BC Hydro - EV Fast Charging Rate Application

13.1.13

Rural Refuse Report - December 2020 - March 2021

13.1.14

Federation of BC Woodlot Associations - 2020 Woodlot Licence Program Report

13.2

Responses to Board Correspondence/Meeting Follow-up

13.2.1

Province of BC - Response to Letter regarding Ongoing Freshet and Land Stability Concerns

Corporate Vote - Unweighted

• That the response from the Honourable Mike Farnworth, Minister of Public Safety and Solicitor General, dated March 23, 2021, regarding ongoing freshet and land instability concerns in the Cariboo Regional District, be received.

14.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

14.1

Policy Committee Minutes - March 17, 2021

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held March 17, 2021, be received.

14.1.1

Review of CAO Evaluation and Compensation Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held March 17, 2021, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 25, 2020, regarding amendments to the CAO Evaluation and Compensation Policy, be received. Further, that the amendments be approved as presented, with the exception of section 1(b) being revised by removing the $1,000 performance incentive for Satisfactory/Expected performance.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Mount Polley Mining Corporation Public Liaison Committee Update

(Director LeBourdais will provide a brief verbal update on Mount Polley.)

15.2

Request from Director Forseth to Access Director Initiative Funds to Attend the Virtual 2021 FCM Convention/AGM

Policy Requires 2/3rds of Electoral Area Directors in Favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 6, 2021, regarding a request from Director Forseth to access $600 from the Electoral Area D Director Initiative Fund to attend the virtual 2021 FCM Convention/AGM, be received. Further action at the discretion of the Board.

15.3

Request from Director Delainey to Access Electoral Area E Director Initiative Funds to facilitate meetings with the Chimney Lake Landholders Association for Board Governance Training

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 8, 2021, regarding a request from Director Delainey to access up to $1,500 from the Electoral Area E Director Initiative Fund to facilitate meetings with the Chimney Lake Landholders Association for Board Governance Training, be received. Further action at the discretion of the Board.

15.4

Request from Director Forseth for a Resolution Supporting the 988 Crisis Line Initiative

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 7, 2021, regarding a request from Director Forseth for the Board’s endorsement of the following resolution in support of the 988 Crisis Line Initiative:

  WHEREAS the House of Commons of Canada has passed a motion to adopt 988, a National three-digit suicide and crisis hotline;

  AND WHEREAS the ongoing COVID-19 pandemic has increased the demand for suicide prevention services by 200 percent;

  AND WHEREAS existing suicide prevention hotlines require the user to remember a 10-digit number and go through directories or be placed on hold;

  AND WHEREAS in 2022 the United States will have in place a national 988 crisis hotline;

  AND WHEREAS the Cariboo Regional District Board of Directors recognizes that it is a significant and important initiative to ensure critical barriers are removed to those in a crisis and seeking help;

  NOW THEREFORE BE IT RESOLVED THAT the Cariboo Regional District Board endorses the 988 crisis line initiative and advise the Canadian Radio Telecommunications Commission and MPs Todd Doherty & Mel Arnold of same.

  be received. Further action at the discretion of the Board.

16.

CHAIR REPORT/CAO REPORT

16.1

CRD Chair Report up to and including April 14, 2021

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including April 14, 2021, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. April 16, 2021.