CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, December 10, 2021

9:45 A.m. - 4:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - November 19, 2021

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held November 19, 2021, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of December 10, 2021, be received.

3.2

11:00 a.m. - Habitat Conservation Trust Foundation & Forest Enhancement Society of BC

Habitat Conservation Trust Foundation CEO Dan Buffett and Forest Enhancement Society of BC Executive Director Steve Kozuki will join the meeting to provide information on funded conservation projects in the region, talk about ideal outcomes and current project milestones.

4.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

4.1

Area L – BL 5340

Stakeholder Vote – Unweighted – All Electoral Areas

7109 Lakes Blvd.
Strata Lot 8, District Lot 4456, Lillooet District, Strata Plan KAS2220, Together With An Interest In The Common Property Proportion To The Unit Entitlement Of The Strata Lot, As Shown On Form V
From Special Exception M 1-4 zone to Special Exception M 1-6 zone
(3360-20/20210047 – Cariboo Seafood Shack) (Agent: Harkamal Maan)
Director Macdonald

• That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Zoning Amendment Bylaw No. 5340, 2021 a third time this 10^th day of December, 2021.

4.2

Area F – BL 5343

Stakeholder Vote – Unweighted – All Electoral Areas

Likely Road
Lot 4, District Lot 8126, Cariboo District, Plan 23269
From Rural 1 (RR 1) zone to Rural 3 (RR 3) and Rural 2 (RR 2) zones
(3360-20/20210050 – Gill)
Director LeBourdais

(Results of Public Hearing attached at late publishing.)

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Central Cariboo Area Rural Land Use Amendment Bylaw No. 5343, 2021 a third time, this 10^th day of December, 2021.

5.

TEMPORARY USE PERMIT APPLICATIONS

5.1

Area A - TP20210051

Stakeholder Vote – Unweighted – All Electoral Areas

1265 Sam Toy Avenue
Lot 16, District Lot 3140, Cariboo District, Plan 19778
(3070-20/20210051 – 1171479 BC Ltd.) (Agent: Keith Evans)
Director Sjostrom

(Results of Public Meeting attached at late publishing.)

• That the application pertaining to Lot 16, District Lot 3140, Cariboo District, Plan 19778, requesting the issuance of a Temporary Permit to allow the subject lands and buildings thereon be used for a restaurant and distillery with a patio for dining, be approved as per Appendix “B” Site Plan, subject to the following:

  1. The Temporary Use on the property, a restaurant and distillery, must not occur in combination with any other permitted non-residential use contained within the M 2-3 zone.
  2. An approved Commercial Access Permit must be received from the Ministry of Transportation and Infrastructure.
  3. Distillery use must not occur until a satisfactory report is received from a qualified professional assuring that the physical and chemical occurrences associated with distilling and fermentation will not negatively impact the Red Bluff Sewer System, including sewage treatment facilities.
  4. Any construction and facilities associated with the restaurant use, including commercial kitchen, distilling equipment, and patio must be removed prior to the expiry of this permit.

  Further, that Section PL 6.1 of the Cariboo Regional District Policy Manual be waived with respect to a security deposit and undertaking of a rezoning application prior to permit expiry.

6.

DEVELOPMENT SERVICES - OTHER BUSINESS

6.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated December 1, 2021, with attached Provincial Agricultural Land Commission Decisions Report as of December 1, 2021, be received.

7.

ENVIRONMENTAL SERVICES

7.1

Application to Extend the Gateway Water System

Corporate Vote - Unweighted

• That the agenda item summary from Charles Boulet, Manager of Environmental Services, dated November 29, 2021, regarding an application from property owners at 5447 Kennedy Road for an extension of the Gateway water system, be received. Further, that the Cariboo Regional District establish the appropriate legal agreement with the property owners for the extension of the Gateway water system to service Lot 8, District Lot 4184, Plan KAP19538, LD. Further, that the Gateway water system service area boundary be amended to include the land parcel.

7.2

Proposal to Use Rural Feasibility Reserve Funding for Potable Water Study in Tatla Lake

Corporate Vote - Weighted

• That the agenda item summary from Charles Boulet, dated December 2, 2021, regarding the proposal to undertake some preliminary analysis towards a potable water solution for the residents of Tatla Lake, be received. Further, that the Board approve use of Rural Feasibility Reserve Funding in the amount of $23,000 to undertake this preliminary analysis.

8.

COMMUNITY SERVICES

8.1

Quesnel and District Heritage Association Community Works Funding (CWF) Energy Efficiency Project

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated December 1, 2021, regarding a proposal from the Quesnel and District Heritage Association to perform lighting and washroom upgrades at the Quesnel and District Antique Machinery Park, be received. Further, that $19,000 for the project be approved from the 2021 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

8.2

Interlakes Community Hall Community Works Funding (CWF) Energy Efficiency Project

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated December 1, 2021, regarding a proposal from the Roe Lake & District Recreation Commission to perform a lighting upgrade at the Interlakes Community Hall, be received. Further, that $12,000 for the project be approved from the 2021 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - November 2021

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of November 2021, in the amount of $2,085,366.61, consisting of $84,550.89 paid by cheque, $1,912,578.92 paid through electronic funds, and $88,236.80 paid by Mastercard, be received and ratified.

10.

ADMINISTRATION

10.1

Agricultural Development Advisory Committee – Membership Appointments

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated December 1, 2021, with recommended appointments to the Agricultural Development Advisory Committee, be received. Further, that Christa Pooley, Brianna van de Wijngaard, Bill Hadden, Megan Flatt, David Zirnhelt, and Laurel-Anne Gordon be appointed for a term expiring December 31, 2023; and, Reanne Sanford, Martin Rossmann, Robin Hunt, Tim Lofstrom, Lynda Atkinson, and Barbara Schellenberg be appointed for a term expiring December 31, 2022. Further appointment of CRD Board Liaison at the discretion of the Board.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of December 10, 2021, be received.

11.1.1

Tatlayoko Bird Observatory - Grant for Assistance Report and Appreciation

11.1.2

Northern BC Solid Waste Management Forum 2021 Resource Package

11.1.3

City of Pitt Meadows - Letter to Minister of Finance re Unfair Taxation Benefitting Railway and Industrial Operations

11.1.4

NCLGA - Copy of letter to Minister of Intergovernmental Affairs, Infrastructure and Communities - NCLGA Resolution R2

11.1.5

E-Comm - Important Operational Changes to Ambulance Call Transfers

11.1.6

Building Permit Statistics - November 2021

11.1.7

Forest Enhancement Society of BC - Winter 2021 Accomplishments Report

11.1.8

Woodlot Communicator - Fall 2021

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

South Cariboo Rural Directors Caucus Minutes - November 8, 2021

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting, held November 8, 2021, be received.

12.2

South Cariboo Joint Committee Minutes - November 8, 2021

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held November 8, 2021, be received.

12.2.1

Grants for Assistance Applications

(See recommendations below for voting)

• #1:  That the following recommendation from the South Cariboo Joint Committee meeting, held November 8, 2021, be considered for endorsement:

  That the 2022 South Cariboo Grants for Assistance Summary and applications as presented to the South Cariboo Joint Committee on November 8, 2021, be received.

  Further, that funds be allocated in the 2021 Grants for Assistance budget as noted below:

  1. 100 Mile & District Arts Council - $150 from Electoral Area G, $100 from Electoral Area H, and $100 from Electoral Area L, for a total of $350
  2. 100 Mile & District Historical Society - $500 from Electoral Area G and $200 from Electoral Area L, for a total of $700
  3. 100 Mile House Flying Club - $1,000 from Electoral Area G (waive policy - late)
  4. Deka Lake and District Ratepayers Association - $2,500 from Electoral Area L
  5. Forest Grove & District Rod and Gun Club - $2,000 from Electoral Area H
  6. Gateway Services for Families with Special Needs Society - $540 from Electoral Area G, $270 from Electoral Area H, and $540 from Electoral Area L, for a total of $1,350
  7. Hot July Nights Committee - $750 from Electoral Area G, and $750 from Electoral Area L, for a total of $1,500
  8. Lac La Hache Community Association - Up to $6,500 from Electoral Area G (waive policy - no report received for last grant)
  9. Log Cabin Quilters - $375 from Electoral Area G, $375 from Electoral Area H, and $375 from Electoral Area L, for a total of $1,125
  10. Lone Butte Historical Association - $5,000 from Electoral Area L
  11. PSO Dry Grad Committee - $500 from Electoral Area G, $500 from Electoral Area H, and $500 from Electoral Area L, for a total of $1,500 (waive policy - late and incomplete)
  12. South Cariboo Community Enhancement Foundation - $250 from Electoral Area G, $250 from Electoral Area H, and $250 from Electoral Area L, for a total of $750, subject to clarification that interest generated from the endowment fund cannot be used for marketing purposes.

  Further, that the Grant for Assistance request from the Gold Wing Road Riders Association be considered for funding under the Cariboo Regional District and District of 100 Mile House Economic Development service.

• #2:  That the following recommendation from the South Cariboo Joint Committee meeting, held November 8, 2021, be considered for endorsement: 

  That the Grant for Assistance request from the 100 Mile House Outdoor Rink Society be funded from South Cariboo Recreation service.

12.3

North Cariboo Joint Advisory Committee Minutes - November 9, 2021

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting, held November 9, 2021, be received.

12.3.1

Request for Support - Jr. B Hockey Team

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting, held November 9, 2021, be considered for endorsement:

  That the North Cariboo Joint Advisory Committee provide a letter of support and confirm that ice time will be made available for a KIJHL Jr. B Hockey Team to play at the West Fraser Centre starting with the 2022/2023 season and subject to the team negotiating terms for a multi-year agreement that will be approved by the Committee at a future meeting.

12.3.2

NDIT Grant Application - Parkland Trails

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting, held November 9, 2021, be considered for endorsement:

  That the Cariboo Regional District's application to Northern Development Initiative Trust's Community Places grant for $30,000 to support new trails at the Kosta's Cove Site, be approved for submission.

12.3.3

COVID-19 Safe Restart Funding for 2022

Corporate Vote - Weighted 

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting, held November 9, 2021, be considered for endorsement:

  That the Cariboo Regional District allocate up to $50,000 of COVID-19 Safe Restart Funds in 2022 to offset lost revenue in the North Cariboo Recreation and Parks budget as a result of COVID-19.

12.4

Committee of the Whole Minutes - November 18, 2021

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held November 18, 2021, be received.

12.5

Central Cariboo Rural Directors Caucus Minutes - November 24, 2021

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held November 24, 2021, be received.

12.5.1

Grants for Assistance Applications

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held November 24, 2021, be considered for endorsement:

  That the 2022 Central Cariboo Grants for Assistance Summary and applications as presented to the Central Cariboo Rural Directors Caucus on November 24, 2021, be received.

  Further, that funds be allocated in the 2021 Grants for Assistance budget as follows:

  1. Cariboo Chilcotin Child Development Centre Association - $2,166.67 from Electoral Area D, $2,166.67 from Electoral Area E, and $2,166.66 from Electoral Area F, for a total of $6,500
  2. Chimney and Felker Lakes Landholders Association - $10,000 from Electoral Area E
  3. Williams Lake Stampede Association - $1,000 from Electoral Area D, $1,000 from Electoral Area F, and $1,000 from Electoral Area J, for a total of $3,000

  Still further that the Chimney and Felker Lake Landholders Association be encouraged to reach out to CRD staff to discuss applying for a NDIT grant.

12.6

Solid Waste Management Committee Minutes - November 26, 2021

Corporate Vote - Unweighted

• That the minutes of the Solid Waste Management Committee meeting, held November 26, 2021, be received.

12.6.1

Progress Report on the Solid Waste Management Plan Update

Stakeholder Vote - Weighted - All Electoral Areas, District of 100 Mile House and District of Wells

• That the following recommendation from the Solid Waste Management Committee meeting, held November 26, 2021, be considered for endorsement:

  That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated November 18, 2021, regarding the progress report on the Solid Waste Management Plan update, be received. Further, that the following eight future options be endorsed for further investigation:

  1. Diversion/Reuse Centers
  2. Multi-unit Building Recycling
  3. Commercial Recycling
  4. Food Waste Diversion
  5. Landfill Disposal Bans
  6. Upgrades to Rural Sites
  7. User-Pay
  8. New Curbside Garbage Collection

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Bylaw to recognize Budget Amendments made during the year to the 2021 Financial Plan adopted in Bylaw No. 5319, 2021

Corporate Vote – Weighted

• #1: That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated December 3, 2021, with attached Bylaw No. 5319(1), 2021 to recognize budget amendments made over the course of the year, be received. Further, that Cariboo Regional District 2021 Financial Plan Amendment Bylaw No. 5319(1), 2021 be read a first, second and third time this 10^th day of December 2021.

• #2: That Cariboo Regional District 2021 Financial Plan Amendment Bylaw No. 5319(1), 2021 be adopted this 10^th day December 2021.

14.

BYLAWS FOR CONSIDERATION OF ADOPTION

14.1

Lac La Hache Fire Protection Service Area Expansion Bylaw No. 5351, 2021

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 30, 2021, regarding Bylaw No. 5351, be received. Further, that Lac La Hache Fire Protection Service Area Expansion Bylaw No. 5351, 2021 be adopted this 10th day of December 2021.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Appointments to Outside Organizations for 2022

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 30, 2021, regarding 2022 appointments to outside organizations, be received. Further, that the following appointments be endorsed:

  Municipal Finance Authority:

  - Director Al RichmondAlternate: Director Jim Glassford

  Fraser Basin Council:

  - Director Bob SimpsonAlternate: Director Mary Sjostrom

  NDIT Regional Advisory Committee:

  - Director Wagner Alternate: Director Macdonald
  - Director SjostromAlternate: Director Mernett

  Further, that after attending each meeting, the appointees write a brief report back to the Board for information purposes.

16.

CHAIR REPORT/CAO REPORT

• ​

16.1

Chair Report

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including December 8, 2021, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(c) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(c) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. December 10, 2021.