CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, December 08, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - November 9, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held November 9, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of December 8, 2023, be received.

3.2

11:00 a.m. Delegation - Cariboo Brain Injury Association

Mike Dewing, Bernie Wiens and Jenn Richardson from the Cariboo Brain Injury Association will present information regarding the services that the Cariboo Brain Injury Association provides.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST READING

4.1

Area G – BL 5449 and 5450

Stakeholder Vote – Unweighted – All Electoral Areas

5512 and 5524 – Park Drive
Lot 1, District Lot 4188, Lillooet District, Plan KAP44957
From Upland Residential designation to Commercial designation
From Residential 1 (R 1) zone to Special Exception C 3-3 zone
(3360-20/20230046 – Duncan)
Director Richmond

• #1: That South Cariboo Area Official Community Plan Amendment Bylaw No. 5449, 2023 be given first reading this 8^th day of December 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5450, 2023 be given first reading this 8^th day of December 2023.

  1. Further that second reading be subject to the following conditions:
     1. The applicant providing proof to the Interior Health Authority and the Cariboo Regional District, through an Authorized Person (AP), a Performance Inspection and report on the existing sewerage dispersal system. Further, that the AP conduct a Compliance Inspection and report demonstrating that the existing system can handle the proposed flow. Additionally, that the report from the AP must confirm there is adequate space and site conditions to support Type 1 disposal and identifying a reserve area for when the original system fails.
     2. The applicant must confirm with the Chief Building Official if further building permits are required for the mixed-use building and provide proof to the Planning Department. If permits are required, the applicant apply for the necessary building permits.

         

  2. Further that adoption be subject to the following conditions:
     1. Adoption of the South Cariboo Area Official Community Plan Amendment Bylaw No. 5449, 2023.
     2. The applicant must complete or install all required upgrades to the existing septic system identified in the Performance Inspection and report.
     3. The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to a sewage disposal system.

         

  Further, that the cost of registration of the covenant be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

5.1

Area A – BL 5448

Stakeholder Vote – Unweighted – All Electoral Areas

Jasper Street
Lot 7, District Lot 3965, Cariboo District, Plan 19896, Except Plan 28190
From Residential 2 (R 2) zone to Service Commercial (C 4) zone
(3360-20/20230039 – 0930230 BC Ltd.)
Director Sjostrom

• That Quesnel Fringe Area Zoning Amendment Bylaw No. 5448, 2023 be read a first and second time, this 8^th day of December 2023.

6.

DEVELOPMENT SERVICES - OTHER BUSINESS

6.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated November 29, 2023, with attached Provincial Agricultural Land Commission Decisions Report as of December 8, 2023, be received.

6.2

Area E – Notice on Title – Lot 1 District Lot 8837 Cariboo District Plan 25026

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated November 21, 2023 regarding Notice on Title – Lot 1 District Lot 8837 Cariboo District Plan 25026; PID: 007-975-104, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.3

Area L – Notice on Title – Parcel E District Lot 3720 Lillooet District Plan KAP20594

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated November 21, 2023 regarding Notice on Title – Parcel E District Lot 3720 Lillooet District Plan KAP20594; PID: 025-116-274, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.4

Area B – Notice on Title – Lot 4 District Lot 4502 Cariboo District Plan 17140

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated November 23, 2023 regarding Notice on Title – Lot 4 District Lot 4502 Cariboo District Plan 17140; PID: 011-554-347, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.

COMMUNITY SERVICES

7.1

NDIT Application – 2024 Business Façade Improvement Program

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated November 16, 2023, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative Trust, for $20,000 in funding from the NDIT Business Façade improvement Program, to enhance economic development by encouraging private sector investment in local business façade improvements, be received. Further, that the application be submitted as attached.

7.2

108 Mile Community Hall Community Works Funding (CWF) Energy Efficient Building Envelope Project and Enabling Agreement

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated November 28, 2023, regarding a proposal from the 108 Mile Ranch Community Association to install exterior wall wrap and upgrade insulation at the 108 Mile Community Hall be received. Further, that up to $45,000 for the project be approved from the 2023 Community Hall Energy Efficiency and Water Conservation Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

7.3

Year-Round Grant for Assistance Application – Chimney and Felker Lakes Landholders Association

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated November 29, 2023, regarding a Year-Round Grant for Assistance application from the Chimney and Felker Lakes Landholders Association to assist with costs for their children’s Christmas party, be received. Further action at the discretion of the Board.

7.4

2024 Annual Intake Grants for Assistance – Electoral Area B

Stakeholder Vote – Weighted – All Electoral Areas

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated November 28, 2023, regarding 2024 Annual Intake Grants for Assistance for Electoral B, be received. Further action at the discretion of the Board.

8.

COMMUNICATIONS

8.1

AIS – Emergency Notification System Transition

Corporate Vote - Unweighted

• That the agenda item summary from Gerald Pinchbeck, Manager of Communications, dated December 1, 2023 regarding the Emergency Notification System Transition, be received.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - November 2023

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of November 2023, in the amount of $5,096,723.29, consisting of $79,958.60 paid by cheque, $4,896,779.11 paid through electronic funds, and $119,985.58 paid by Mastercard, be received and ratified.

9.2

Cariboo Regional District 2023 Third Quarter Financial Reports

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated November 30, 2023, regarding the 2023 Cariboo Regional District Third Quarter Financial Reports be received.

10.

ADMINISTRATION

10.1

Paymentus Contract Approval

Corporate Vote - Weighted

• That the agenda item summary from Kevin Welsh, Manager of Financial Services, dated November 29, 2023 regarding entering into a contract with the online payment processing system company Paymentus, be received. Further, that Board Policy F4.1 – 2023-9-32 – Procurement Policy be waived and that the appropriate signatories be authorized to enter into the contract as presented.

10.2

Heritage Steering Committee Appointments

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated November 29, 2023, regarding Heritage Steering Committee appointments, be received. Further, that Elizabeth Hunter, George Atamanenko, Brent Rutherford, Jim Gibson, Marilyn Buyar and Greg Atherton be reappointed to the Hertitage Steering Committee for a two-year term ending December 31, 2025.

10.3

South Cariboo Recreation Centre Overnight Parking Policy

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated November 29, 2023, regarding a South Cariboo Recreation Centre – Overnight Parking Policy, be received. Further, that the policy be endorsed as presented.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of December 8, 2023, be received.

11.1.1

Building Permit Statistics - October 2023

11.1.2

MLA Dan Ashton - Bill 45 - Miscellaneous Statutes Amendment Act (No. 4) 2023

11.1.3

Minister of Emergency Management and Climate Readiness - Bill 31

11.1.4

Northern Rockies Regional Municipality - Request for Extension and Funds to Complete the Emergency Program Act Regulations Feedback

11.1.5

Building Permit Statistics - November 2023

11.2

Request for Implementation of a New Fireworks Bylaw

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 21, 2023 regarding a request for the implementation of a new fireworks bylaw, be received.

11.3

108 Greenbelt Right of Way Request from Enbridge for Pipeline Protection Infrastructure

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated November 29, 2023, regarding a request from Enbridge Inc. for a right of way over Regional District lands at the 108 Greenbelt to enable the installation of new pipeline protection infrastructure, be received. Further, that the request be approved and the appropriate signatories be authorized to execute the right of way documents.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Committee/Commission Minutes

Corporate Vote - Unweighted

• That the Committee/Commission minutes as of December 8, 2023, be received.

12.1.1

Central Cariboo Rural Directors Caucus Minutes - November 22, 2023

12.1.2

South Cariboo Rural Directors Caucus Minutes - November 20, 2023

12.1.3

South Cariboo Joint Committee Minutes - November 20, 2023

Revised minutes attached at late publishing

12.1.4

Central Cariboo Joint Committee Minutes - November 22, 2023

12.1.5

North Cariboo Joint Advisory Committee Minutes - November 14, 2023

12.1.6

Connectivity Committee Minutes - November 10, 2023

12.1.7

Solid Waste Management Committee Minutes - November 30, 2023

12.1.8

Emergency Preparedness Committee Minutes - November 30, 2023

12.2

Committee/Commission Recommendations

12.2.1

Communications Strategy 2023-2027

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole Meeting on November 8, 2023, be endorsed:

  That the memorandum from Gerald Pinchbeck, Manager of Communications dated November 2, 2023, regarding Communications Strategy 2023-2027, be received. Further, that the Communications Strategy 2023-2027 be endorsed as presented. 

12.2.2

South Cariboo Area Official Community Plan and Interlakes Area Official Community Plan

Corporate Vote - Unweighted

• That the following recommendation from the South Cariboo Rural Directors Caucus meeting on November 20, 2023, be endorsed:

  That the previously proposed concept for a regional trails and parks function be brought to a Committee of the Whole meeting for discussion.

12.2.3

2024 Grants For Assistance from South Cariboo Joint Committee

Stakeholder Vote - Weighted - All Electoral Areas

• #1: That the following recommendations from the South Cariboo Joint Committee meeting of November 20, 2023, be endorsed:

  That the 2024 South Cariboo Grants for Assistance Summary and applications as presented to the South Cariboo Joint Committee on November 20 2023, be received. Further, that funds be allocated in the 2024 Grants for Assistance budget as noted below, with the understanding that Cariboo Regional District Policy will need to be waived as noted:

  1. 100 Mile & District Arts Council - $250 from Electoral Area G, $250 from Electoral Area H, $250 from Electoral Area L, for a total of $750
  2. 100 Mile House Festival of the Arts - $400 from Electoral Area G, $300 from Electoral Area H, $400 from Electoral Area L, for a total of $1,100
  3. 100 Mile House Hot July Nights Car & Bike Show Society - $1,000 from Electoral Area G, $300 from Electoral Area H, $200 from Electoral Area L, for a total of $1,500
  4. 100 Mile Model Flyers RC Club - $500 from Electoral Area G 
  5. 100 Mile Nordics Ski Society - $300 from Electoral Area G, $300 from Electoral Area H, $300 from Electoral Area L, for a total of $900
  6. Cariboo Community Lighthouse Association - $500 from Electoral Area G, $250 from Electoral Area H, $300 from Electoral Area L, for a total of $1,050
  7. Cariboo Pioneer Centre - $5,000 from Electoral Area G
  8. Deka Lake & District Ratepayers - $1,500 from Electoral Area L
  9. Eclectica Community Choir - $250 from Electoral Area G, $250 from Electoral Area H, $250 from Electoral Area L, for a total of $750
  10. Gateway Services for Families with Special Needs Society - $300 from Electoral Area G, $200 from Electoral Area H, $300 from Electoral Area L, for a total of $800
  11. Lac La Hache Community Club - $10,000 from Electoral Area G
  12. Log Cabin Quilters - $375 from Electoral Area G, $375 from Electoral Area H, $375 from Electoral Area L, for a total of $1,125
  13. Lone Butte Horse Lake Community Association - $3,000 from Electoral Area L (waive policy – late)
  14. PSO Dry Grad Committee - $500 from Electoral Area G, $500 from Electoral Area H, $500 from Electoral Area L, for a total of $1,500
  15. Royal Canadian Legion Branch 260 - $1,000 from Electoral Area G, $1,000 from Electoral Area L, for a total of $2,000
  16. South Cariboo Chamber of Commerce - $500 from Electoral Area G, $500 from Electoral Area H, $500 from Electoral Area L for a total of $1,500
  17. South Cariboo Community Enhancement Foundation - $375 from Electoral Area G, $375 from Electoral Area H, $375 from Electoral Area L, for a total of $1,125
  18. 100 Mile House Flying Club - $875 from Electoral Area G, $500 from Electoral Area L, for a total of $1,375, subject to confirmation that the group intends to hold two events in 2024 to use the funding provided in 2023.

12.2.4

2024 Grants For Assistance from Central Cariboo Rural Directors Caucus 

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting on November 22, 2023, be endorsed:

  That the 2024 Central Cariboo Grants for Assistance Summary and applications as presented to the Central Cariboo Rural Directors Caucus on November 22, 2023, be received. Further, that funds be allocated in the 2024 Grants for Assistance budget as noted below:
  
  

  1. Gavin Lake Forest Education Society - Grandparent Camp 2024 - $1,000 from Electoral Area E, and $2,285 from Electoral Area F for a total of $3,285
  2. Horsefly Community Club - Christmas Hamper Fund - $5,000 from Electoral Area F
  3. Williams Lake & District 4-H Society - $2,000 from Electoral Area E, $2,000 from Electoral Area F, and $1,000 from Electoral Area K for a total of $5,000
  4. Williams Lake Trail Riders Association - $1,000 from Electoral Area E, $1,000 from Electoral Area F, and $1,000 from Electoral Area K for a total of $3,000

  Further, that the Grant for Assistance application from the Social Planning Council of Williams Lake and Area be referred to the November 22, 2023 meeting of the Central Cariboo Joint Committee for discussion, and deferred to the January 2024 meeting of the Central Cariboo Rural Directors Caucus for further consideration.

  
  

12.2.5

1003 - Administrative Services (2024)

Corporate Vote - Unweighted

• That the following recommendation from the Finance Committee meeting of November 8, 2023, be endorsed:

  That the CRD's Chief Administrative Officer and Chief Financial Officer have a conversation with the member municipalities’ Chief Administrative Officers and Chief Financial Officers to discuss administration costs and other shared budgeting between the CRD and municipalities.

12.2.6

1007 - Building Inspection Services (2024)

Stakeholder Vote - Weighted - Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the following recommendation from the Finance Committee meeting of November 8, 2023, be endorsed:

  That staff obtain quotes to replace the building inspection vehicle fleet.

12.2.7

1006 - Bylaw Enforcement Services (2024)

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Finance Committee meeting of November 8, 2023, be endorsed:

  That an item be brought to an upcoming Committee of the Whole meeting for discussion of whether to include a process for more communication about bylaw enforcement files with the Electoral Area Director as well as the complainant.

12.2.8

Draft Solid Waste Management Plan Update

Stakeholder Vote – Weighted – All Electoral Areas and Municipalities

Letter of support for the City of Williams Lake added as a late attachment.

• That the following recommendations from the Solid Waste Management Committee meeting of November 30, 2023 be endorsed:

  That the updated Draft Solid Waste Management Plan and letters of support from the District of 100 Mile House and the City of Quesnel be received. Further that the updated Draft Solid Waste Management Plan be endorsed as presented.

   

  Further that the letter of support for the CRD's Solid Waste Management Plan from the City of Williams Lake, dated November 30, 2023 be received. 

12.2.9

Emergency Management Regulations Staff Feedback

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Emergency Preparedness Committee meeting on November 30, 2023 be endorsed:

  That the agenda item summary from Stephanie Masun, Manager of Emergency Program Services, dated November 21, 2023, regarding the Emergency Management Regulations staff feedback, be received. Further, that Emergency Program Services staff submit feedback prior to the January 31, 2024, deadline.

12.2.10

2023 UBCM CEPF Indigenous Cultural Safety and Humility Training Funding Stream

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Emergency Preparedness Committee meeting of November 30, 2023 be endorsed:

  That the agenda item summary from Stephanie Masun, Manager of Emergency Program Services, dated November 16, 2023, regarding the 2023 UBCM CEPF Indigenous Cultural Safety and Humility Training funding stream, be received. Further, that the Cariboo Regional District submit an application for $30,000 to the 2023 CEPF Indigenous Cultural Safety and Humility Training funding stream.

12.2.11

2023 North Cariboo Recreation and Parks Capital Plan

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• That the following recommendation from the North Cariboo Joint Committee meeting of November 14, 2023 be endorsed:

  That the 2023 North Cariboo Recreation and Park Capital Plan be amended to include Replacement of the Melt-Pit Coil at the West Fraser Centre at an estimated cost of 20,000.

13.

BYLAWS FOR CONSIDERATION OF ADOPTION

13.1

Wildwood Fire Protection Service Area Amendment Bylaw No. 5447, 2023

Corporate Vote - Unweighted

As deferred from the November 9, 2023 Board meeting.

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO dated October 26, 2023, regarding Bylaw No. 5447, be received. Further, that Cariboo Regional District Wildwood Fire Protection Service Area Amendment Bylaw No. 5447, 2023, be adopted this 8th day of December, 2023.

14.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

14.1

Appointments to Outside Organizations for 2024

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated December 6, 2023, regarding 2024 appointments to outside organizations, be received. Further, that the following 2024 appointments be endorsed:

  Municipal Finance Authority:

  - Director Richmond     Alternate: Director Bachmeier

  Fraser Basin Council:

  - Director LeBourdais    Alternate: Director Sjostrom

  NDIT Regional Advisory Committee:

  - Director Wagner     Alternate: Director de Vries

  - Director Sjostrom   Alternate: Director Massier

  Still further that, after attending each meeting, the appointees write a brief report back to the Board for information purposes.

15.

CHAIR REPORT/CAO REPORT

15.1

Chair Report - December 6, 2023

Corporate Vote - Unweighted

• That the Chair report up to and including December 6, 2023, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(c) and 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90(1)(c) and 90(1)(k) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. December 8, 2023.