CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, November 13, 2020

9:45 A.m. - 5:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Election of Chair and Vice-Chair

1.2

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 23, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held October 23, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of November 13, 2020, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area G – BL 5288

Stakeholder Vote – Unweighted – All Electoral Areas

4016 Cariboo Hwy 97 S
Lot 6, District Lot 4, Lillooet District, Plan 4773, Except Plan KAP55674
From General Commercial (C 1) zone to Special Exception (C 1-4) zone
(3360-20/20200040 – Kietaibl) (Agent: Wade Balbirnie)
Director Richmond

• That South Cariboo Area Zoning Amendment Bylaw No. 5288, 2020 be read a first and second time this 13^th day of November, 2020. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area G – BL 5284

Stakeholder Vote – Unweighted – All Electoral Areas

Highway 97, Lac La Hache
District Lot 348, Lillooet District, Except Plans 6826, 7474, 8397, 13231, 14672, 16767, 23336, 29167 and KAP53302
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20200014 – Reid/Fulton) (Agent: Doug Dodge – Exton and Dodge Land Surveying Inc.)
Director Richmond

• That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Zoning Amendment Bylaw No. 5284, 2020 a third time, this 13^th day of November, 2020.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area G – BL 5285

Stakeholder Vote – Unweighted – All Electoral Areas

4435 Fircrest Road
Parcel A (38046E and Plan B6004) of District Lot 5037, Lillooet District, Except Plans 6847 and 20135 and KAP77955
Text Amendment
(3360-20/20200027)
Director Richmond

• That South Cariboo Area Zoning Amendment Bylaw No. 5285, 2020 be adopted this 13^th day of November, 2020.

7.

AGRICULTURAL LAND COMMISSION APPLICATIONS

7.1

Area H – ALRH20200021

Stakeholder Vote – Unweighted – All Electoral Areas

3987 Mahood Lake Road
Lot 1, District Lot 2047, Lillooet District, Plan 25381
(3015-20/H20200021 – Winkler) (Agent: Greg Schellenberg)
Director Wagner

• That the Provincial Agricultural Land Commission application for subdivision within the Agricultural Land Reserve, pertaining to Lot 1, District Lot 2047, Lillooet District, Plan 25381, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Advisory Planning Commission Bylaw No. 5292

Stakeholder Vote, Unweighted – All Electoral Areas

• #1: That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated October 29, 2020, be received. Further, that Advisory Planning Commission Bylaw No. 5292, 2020 be read a first, second and third time, this 13^th day of November, 2020.

• #2: That Advisory Planning Commission Bylaw No. 5292, 2020 be adopted this 13^th day of November, 2020.

9.

ENVIRONMENTAL SERVICES

9.1

Funding Schedule for 2021 and 2022 Replacement of Transtor Waste Bins

Corporate Vote - Weighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated November 4, 2020, regarding the Transtor waste bin funding commitment and schedule, be received. Further, that the Board approve committing to the purchase of 9 to 11 Transtor waste bins from Rollins Machinery before November 30, 2020 and approve a down payment of $300,000 by January 15, 2021.

9.2

BC Recycling Regulation Intentions Paper Feedback

Corporate Vote - Unweighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated November 4, 2020, regarding the BC Recycling Regulation Intentions Paper Feedback, be received. Further, that the Board instruct staff to respond to the intentions paper.

9.3

Invasive Plant Enforcement Action Against Blue Goose Cattle Company

Stakeholder – Weighted, All Electoral Areas, City of Williams Lake, District of Wells

• That the agenda item summary from Emily Sonntag, Invasive Plant Management Coordinator, dated November 5, 2020, regarding Invasive Plant Enforcement Action against Blue Goose Cattle Company, be received. Further, that the Board approve recommendations to proceed with enforcement action against Blue Goose Cattle Company through a court-ordered injunction, if they fail to comply voluntarily.

9.4

Application to Extend 103 Mile Water System

Corporate Vote - Unweighted

• That the agenda item summary from Charles Boulet, Manager of Environmental Services, dated November 4, 2020, regarding an application from property owners at 5606 103 Mile Lake Road for an extension to the 103 Mile water system, be received. Further, that the Cariboo Regional District establish the appropriate legal agreement with the property owners for the extension of the 103 Mile water system to service Lot 3, District Lot 1111, Plan KAP30177, LD. Further, that the 103 Mile water system specified area boundary be amended to include the land parcel.

10.

COMMUNITY SERVICES

10.1

NDIT Application – Williams Lake Cross Country Ski Club Bull Mountain Storage Facility 2021

Corporate Vote - Unweighted

• That the agenda item summary from Beth Holden, Economic & Community Development Officer, dated November 3, 2020, regarding Williams Lake Cross Country Ski Club’s application to Northern Development Initiative Trust’s Recreation Infrastructure Program for $59,600 to construct a storage facility at Bull Mountain, be received. Further, that the grant application be supported.

11.

FINANCE

11.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - October 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of October 2020, in the amount of $2,118,138.36, consisting of $421,283.29 paid by cheque, $1,630,358.70 paid through electronic funds, and $66,496.37 paid by Mastercard, be received and ratified.

11.2

COVID-19 Restart Funds

Corporate Vote - Unweighted

• That the agenda item summary from John M. MacLean, CAO, dated November 12, 2020, regarding the COVID-19 Safe Restart Grant for Local Government, be received. Further, that consideration of the grant allocation of $837,000 to be received be referred to the next Finance Committee meeting for discussion and direction.

12.

ADMINISTRATION

12.1

Bylaw Enforcement – Unsightly Premises at 1227 Bass Road

Stakeholder – Weighted - All Electoral Areas

• That the agenda item summary from John M. MacLean, CAO, dated November 4, 2020, regarding enforcement of Bylaw No. 4628 at 1227 Bass Road, be received. Further, that staff be authorized to proceed with enforcement measures to have the property cleaned to appropriate standards including, if necessary, requesting a court order and then recovering any expenditures through property taxes.

12.2

Bylaw Enforcement – Unsightly Premises at 641 Fir Street

Stakeholder – Weighted – All Electoral Areas

• That the agenda item summary from John M. MacLean, CAO, dated November 4, 2020, regarding enforcement of Bylaw No. 4628 at 641 Fir Street, be received. Further, that staff be authorized to proceed with enforcement measures to have the property cleaned to appropriate standards including, if necessary, requesting a court order and then recovering any expenditures through property taxes.

13.

BOARD REPORTS AND CORRESPONDENCE

13.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of November 13, 2020, be received.

13.1.1

Correspondence from Regional Community Airports of Canada Chair - Feedback on Air Service Industry

13.2

Responses to Board Correspondence/Meeting Follow-up

13.2.1

Ministry of FLNRORD - Follow-up to Meeting during UBCM Virtual Convention

Corporate Vote - Unweighted

• That the letter from John Allan, Deputy Minister of Forests, Lands, Natural Resource Operations and Rural Development, dated October 27, 2020, following up from the joint-ministry conference call with Minister Donaldson and other ministry representatives during this year's virtual UBCM Convention, be received.

13.2.2

Ministry of Agriculture - Follow-up to Meeting during UBCM Virtual Convention

Corporate Vote - Unweighted

• That the letter from Tom Ethier, Deputy Ministry of Agriculture, dated October 29, 2020, following up from a meeting at this year's virtual UBCM Convention to discuss some of the agricultural issues and pressures in the Cariboo, be received.

13.2.3

Ministry of Public Safety and Solicitor General - Follow-Up to UBCM Meeting

Corporate Vote - Unweighted

• That the letter from Deputy Minister Lori Halls of Emergency Management BC, dated November 5, 2020, following up on the joint telephone meeting with the Honourable Mike Farnworth, Minister of Public Safety and Solicitor General, Parliamentary Secretary Jennifer Rice, as well as herself at the virtual 2020 UBCM Convention, be received.

13.2.4

Ministry of Transportation and Infrastructure - Follow-up to Virtual Meeting during UBCM Convention

Corporate Vote - Unweighted

• That the letter from Kevin Richter, Acting Deputy Minister of Transportation and Infrastructure, dated November 10, 2020, in follow-up to the virtual meeting held with the Minister and himself during the UBCM Convention, be received.

14.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

14.1

North Cariboo Joint Advisory Committee Minutes - October 13, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting, held October 13, 2020, be received.

14.2

South Cariboo Joint Committee Minutes - October 15, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held October 15, 2020, be received.

14.3

Committee of the Whole Minutes - October 22, 2020

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held October 22, 2020, be received.

14.4

Finance-Budget Committee Minutes - October 22, 2020

Corporate Vote - Unweighted

• That the minutes of the Finance-Budget Committee meeting, held October 22, 2020, be received.

14.4.1

South Cariboo Transit Business Plan

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That a goal be added to the 2021 South Cariboo Transit (1028) business plan asking the District of 100 Mile House to write a letter to BC Transit requesting a service review for possible expansion of transit services to Electoral Area L.

14.4.2

New Protective Services Positions

Corporate Vote - Weighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That a Manager of Emergency Planning position and a Regional Fire Services Supervisor/Training Officer position be added to the 2021 Protective Services budget.

14.4.3

CRD Quesnel Highway Rescue and CRD Quesnel Search and Rescue Business Plans

Stakeholder Vote - Weighted - Electoral Areas A, B, C, and I

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That a business plan goal be added to the 2021 CRD Quesnel Highway Rescue (1376) and the CRD Quesnel Search and Rescue (1377) business plans requiring that annual reports be obtained from each group.

14.4.4

Forest Grove Water

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That the Forest Grove Water residential user rates be increased by 3% for 2021.

14.4.5

Red Bluff Sewer

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That the Red Bluff Sewer residential user rates be increased by 3% for 2021.

14.4.6

Pine Valley Sewer

Corporate Vote - Unweighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That staff investigate the financial implications of deferring the Pine Valley Sewer residential user fees increase to 2022 pending a capital asset management plan to be completed in 2021.

14.4.7

Provisional Five Year Financial Plan Discussion and Review - Operational Reserves

Corporate Vote - Weighted

• That the following recommendation from the Finance/Budget Committee meeting, held October 22, 2020, be considered for endorsement:

  That staff investigate and report back on budget scenarios exploring the accumulation of operational reserves, for self-funding purposes, over a longer time period than the current five years proposed in the 2021 provisional five year plan.

14.5

Central Cariboo Rural Directors Caucus Minutes - October 28, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held October 28, 2020, be received.

14.5.1

Central Cariboo Visitors Information Centres Contribution Agreement Renewal

Corporate Vote - Weighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held October 28, 2020, be considered for endorsement:

  That the agenda item summary from Beth Holden, Regional Economic & Community Development Officer, dated October 22, 2020, regarding the Central Cariboo Visitor Information Centre Contribution Agreement renewal, be received. Further, that the agreement be renewed with the increased amounts including $5,000 to the Likely Visitor Info Centre, $5,000 to the Horsefly Visitor Info Centre, $3,000 to the 150 Mile Visitor Info Centre (Old School House), and $30,000 to the Williams Lake Tourism Discovery Centre, from the Central Cariboo Economic Development Budget for an additional three-year term, and that the appropriate signatories be authorized to execute the renewal agreement.

14.5.2

Mount Polley Public Liaison Committee

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held October 28, 2020, be considered for endorsement:

  That the previous appointment of Director Steve Forseth to the Mount Polley Public Liaison Committee be rescinded.

14.6

Central Cariboo Joint Committee Minutes - October 28, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held October 28, 2020, be received.

15.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

15.1

Cariboo Regional District Security Issuing (City of Quesnel – New Public Works Facility) Bylaw No. 5293, 2020

Corporate Vote - Weighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 4, 2020, regarding Bylaw No. 5293, be received. Further, that Cariboo Regional District Security Issuing (City of Quesnel – New Public Works Facility) Bylaw No. 5293, 2020 be read a first, second and third time this 13^th day of November 2020.

• #2: That Cariboo Regional District Security Issuing (City of Quesnel – New Public Works Facility) Bylaw No. 5293, 2020 be adopted this 13^th day of November 2020.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

Request from Director Forseth to Access EA D Director Initiative Fund – 2021 BC Natural Resources Forum

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 4, 2020, regarding a request from Director Forseth to access up to $300 from Electoral Area D Director Initiative Funds to attend the virtual 2021 BC Natural Resources Forum, be received. Further action at the discretion of the Board.

16.2

Request from Director Bachmeier to Access EA B Director Initiative Fund – 2021 BC Natural Resources Forum

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated November 5, 2020, regarding a request from Director Bachmeier to access $129 from Electoral Area B Director Initiative Funds to attend the virtual 2021 BC Natural Resources Forum, be received. Further action at the discretion of the Board.

16.3

Request from Director Bachmeier - Area B Advisory Planning Commission and Bouchie-Milburn Neighbourhood Plan Steering Committee Recognition

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated November 10, 2020, regarding a request from Director Bachmeier to waive APC Mileage/Honorarium/Long Distance Phone Charges Policy No. 2015-11-34(15), to allow for recognition of both Area “B” Advisory Planning Commission and Bouchie-Milburn Neighbourhood Plan Steering Committee members via either dinner or gift, to a maximum of $70 per member (including spouses), be received. Further action at the discretion of the Board.

16.4

Request from Director Bachmeier to Access EA B Director Initiative Fund – Appreciation Dinner for Commissioners

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated November 6, 2020, regarding a request from Director Bachmeier to access $1,805 from Electoral Area B Director Initiative Funds to host a thank you dinner for Bouchie Lake and Parkland Commissioners, be received. Further action at the discretion of the Board.

17.

CHAIR REPORT/CAO REPORT

17.1

Chair Report

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including November 10, 2020, be received.

17.2

CAO Report

Corporate Vote - Unweighted

• That the report from CAO John MacLean, for the period ending November 10, 2020, be received.

18.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. November 13, 2020.