CARIBOO REGIONAL DISTRICT

POLICY COMMITTEE MINUTES

-
Cariboo Regional District Board Room
Suite D - 180 Third Avenue North
Williams Lake, B.C.
PRESENT :
  • Chair M. Sjostrom,
  • Director J. Massier,
  • Director A. Delainey,
  • Director M. Lebourdais,
  • Director A. Richmond,
  • Director J. Glassford,
  • and Director G. Kirby
STAFF :
  • K. Erickson, Chief Financial Officer,
  • A. Johnston, Manager of Corporate Services/Deputy CAO,
  • L. Schick, Deputy Corporate Officer (for a portion of the meeting),
  • and Emily Epp, Manager of Communications (for a portion of the meeting)

1.
CALL TO ORDER
 

1.1
Adoption of Agenda
 

  • PC.2020-3-1
    MovedDirector Richmond
    SecondedDirector Massier

    That the agenda be adopted as presented.

    Carried Unanimously

2.
ADOPTION OF MINUTES
 

2.1
Minutes of the Policy Committee Meeting - November 14, 2019
This item has attachments. 

1.Policy Committee Minutes - November 14, 2019.pdf
  • PC.2020-3-2
    MovedDirector Kirby
    SecondedDirector Lebourdais

    That the minutes of the Policy Committee meeting, held November 14, 2019, be received and adopted.

    Carried Unanimously

3.
REPORTS AND CORRESPONDENCE
 

3.1
Amendment to Public Budget Consultation Meeting Policy
This item has attachments. 

1.AIS - Public Budget Consultation Meeting Policy Amendment.pdf
2.Public Budget Consultation Meeting Policy Amendment.pdf
  • PC.2020-3-3
    MovedDirector Massier
    SecondedDirector Kirby

    That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 6, 2019, regarding an amendment to Policy #2015-7-66 (Public Budget Consultation Meeting Policy) to provide an option for further public engagement for specific budgets that experience a significant increase, as deferred by the Policy Committee at its November 14, 2019 meeting, be received and that the Policy amendment be endorsed as presented.

    Carried Unanimously

    E. Epp, Manager of Communications, left the meeting.


3.2
Revised Grants for Assistance Policy
This item has attachments. 

1.AIS - Revised Grants for Assistance Policy.pdf
2.Revised Grants for Assistance Policy.pdf
  • PC.2020-3-4
    MovedDirector Richmond
    SecondedDirector Kirby

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated February 25, 2020, regarding revisions to the Grants for Assistance Policy, be received. Further, that staff amend the Grants for Assistance under $1,000 form to reflect the unforeseen/emergency nature of such grants; include the other amendments as presented; and bring the fully amended Policy back to the next Policy Committee meeting for final review. 

    Carried Unanimously

3.3
Review of Administration Charges Policy
This item has attachments. 

1.AIS - Review of Administration Charges Policy.pdf
2.Administration Expense Quarterly Allocation 2016 - 2019.pdf
3.Pre-July 2019 Administration Expense Percentages.pdf
4.Post-July 2019 Administration Expense Percentages.pdf
  • PC.2020-3-5
    MovedDirector Lebourdais
    SecondedDirector Richmond

    That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated February 26, 2020 regarding a review of the Administration Charges Policy changes made July 10, 2019, be received. Further, that the Administration Charges Policy remain as amended on July 10, 2019.

    Carried Unanimously

3.4
Review of Remuneration Bylaw
This item has attachments. 

1.AIS - Remuneration Bylaw Review.pdf
2.5259 - Director Remuneration.pdf
  • PC.2020-3-6
    MovedDirector Richmond
    SecondedDirector Lebourdais

    That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 13, 2019, regarding the Board’s Remuneration Bylaw, be received. Further, that the bylaw be amended to return to the previous method of reimbursing meal expenses within the CRD upon receipts provided, up to the maximum per diem rates for out-of-district travel. And further, that section 6 of Schedule A be amended to read: "Directors are entitled to a Technology/Office Allowance in the amount of $125.00 per month to help pay for the costs of cellular ($50) and internet services ($50) as well as managing home offices ($25). The CRD reserves the right to request receipts as proof of cellular and internet services from Directors receiving the allowance, for the Finance Chair's review from time to time."

    Carried Unanimously

3.5
Proposed Amendment to CAO Evaluation and Compensation Policy
This item has attachments. 

1.AIS - CAO Evaluation and Compensation Policy Review.pdf
2.DRAFT - Amendment to CAO Evaluation Policy.pdf
  • PC.2020-3-7
    MovedDirector Massier
    SecondedDirector Glassford

    That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 26, 2020, regarding proposed amendments to the scoring system of the CAO Evaluation and Compensation Policy, be received. Further, that the amendments to the Policy be endorsed. And further, that staff add more content to the CAO Evaluation Form and bring it back to the next Policy Committee for review. 

    Carried Unanimously

4.
ADJOURNMENT
 

  • PC.2020-3-8
    MovedDirector Kirby
    SecondedDirector Massier

    That the meeting of the Policy Committee be adjourned at 6:24 p.m., March 5, 2020.

    Carried Unanimously
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