CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, April 17, 2020

9:45 A.m. - 4:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - March 6, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held March 6, 2020, be received and adopted.

2.2

Minutes of the Cariboo Regional District Board Meeting - March 27, 2020

Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held March 27, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of April 17, 2020, be received.

3.2

11:00 am. - PMT Chartered Professional Accountants LLP

PMT Chartered Professional Accountants LLP, will present the Audited 2019 CRD Financial Statements.

3.2.1

CRD 2019 Audit Findings Letter

Corporate Vote - Unweighted

• That the CRD 2019 Audit Findings letter from JoAnn M. Francis, CPA, CA, PMT Chartered Professional Accountants LLP, dated April 2, 2020, be received.

3.2.2

Audited 2019 Cariboo Regional District Financial Statements

Corporate Vote - Unweighted

• That the Audited 2019 Financial Statements for the Cariboo Regional District, prepared by PMT Chartered Professional Accountants LLP, be received and approved as presented.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area A – BL 5260

Stakeholder Vote – Unweighted – All Electoral Areas

1262 Maple Heights Road
Parcel A (L24256), District Lot 3140, Cariboo District, Plan 20065, Except Plan EPP6773
From General Commercial (C 1) zone to Special Exception Service Commercial (C 4-2) zone
(3360-20/20200006 – The Lodge @1262 Inc. – Cynthia Clarke and Dewey Swaan) (Agent: Andrea Hoy)
Director Sjostrom

• That Quesnel Fringe Area Zoning Amendment Bylaw No. 5260, 2020 be read a first and second time this 17^th day of April, 2020.

5.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

5.1

Area L – BL 5207

Stakeholder Vote – Unweighted – All Electoral Areas

6205 & 6209 Garrett Road
Lot 4, District Lot 4049, Lillooet District, Plan 22538
From Rural 1 (RR 1) Zone to Rural 2 (RR 2) zone
(3360-20/820190015 – Buchanan) (Agent: Nigel Hemingway, Cariboo Geographic Systems)
Director Macdonald

• That Cariboo Regional District South Cariboo Area Amendment Bylaw No. 5207, 2010 be adopted this 17^th day of April, 2020.

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area C – ALRC2009

Stakeholder Vote – Unweighted – All Electoral Areas

East of Quesnel-Hydraulic Road
Unsurveyed Crown Land in the Vicinity of District Lot 3933, Cariboo District
(3015-20/C20200009 – Allgold BC Ltd. – Jennifer Trevitt)
Director Massier

• That the Provincial Agricultural Land Commission application for non-farm use to allow a placer operation within the Agricultural Land Reserve, pertaining to Unsurveyed Crown Land in the Vicinity of District Lot 3933, Cariboo District, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

6.2

Area L – ALRL2010

Stakeholder Vote – Unweighted – All Electoral Areas

6117 Horse Lake North Road
Lot 2, District Lot 2900, Lillooet District, Plan 23887
(3015-20/L20200010 – Wells/Montgomery) (Agent: Tyler Wells)
Director MacDonald

• That the Provincial Agricultural Land Commission application for non-adhering residential use to allow for construction of a new home within the Agricultural Land Reserve, pertaining to Lot 2, District Lot 2900, Lillooet District, Plan 23887, be received and submitted to the Agricultural Land Commission with a recommendation for approval.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

North Cariboo Agricultural Development Advisory Committee (ADAC) Report - March 20, 2020

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated April 7, 2020, regarding the North Cariboo Agricultural Development Committee Report on the Ministry of Agriculture Policy Intentions Paper: Residential Flexibility in the ALR, be received. Further action at discretion of the Board.

8.

ENVIRONMENTAL SERVICES

8.1

Initiate the Solid Waste Management Plan Update

Stakeholder Vote – Weighted – All EA’s and municipalities

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated April 7, 2020, regarding the Solid Waste Management Plan update, be received.

  Further, that the Board direct staff to initiate the Solid Waste Management Plan update process as described in “A Guide to Solid Waste Management Planning” published by the Ministry of Environment and Climate Change Strategy.

9.

COMMUNITY SERVICES

9.1

Gavin Lake Forest Education Society Community Works Funding (CWF) Lighting Project and Enabling Agreement

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated April 3, 2020, regarding a proposal from the Gavin Lake Forest Education Centre for installation of new LED lighting at the Gavin Lake Forest Education Centre, be received. Further, that up to $4,000 for the project be approved from the 2020 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.2

Forest Grove Legion Hall Community Works Funding (CWF) Energy Efficiency Project and Enabling Agreement

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated April 3, 2020, regarding a proposal from the Forest Grove Legion for installation of two new energy efficient furnaces and an air conditioning system at the Forest Grove Legion Hall, be received. Further, that $13,430 for the project be approved from the 2020 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.3

Williams Lake Cross Country Ski Club Community Works Funding (CWF) Lighting Project and Enabling Agreement

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated April 8, 2020, regarding a proposal from the Williams Lake Cross Country Ski Club for installation of new LED lighting in the Bull Mountain Cross Country Ski facility warming hut and along the facility’s night ski trails, be received. Further, that up to $27,100 for the project be approved from the 2020 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

10.

FINANCE

10.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - March 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of March 2020, in the amount of $1,664,174.13, consisting of $529,291.81 paid by cheque, $1,071,675.92 paid through electronic funds, and $63,206.40 paid by Mastercard, be received and ratified.

10.2

Grants for Assistance and COVID 19

Stakeholder Vote – Weighted – All Electoral Areas

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 2, 2020, regarding Grants for Assistance and COVID 19, be received. Further, that the disbursement of all Grants for Assistance funds be authorized with a requirement that staff work with applicants to ensure the spirit of the application can be achieved.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of April 17, 2020, be received.

11.1.1

UBCM - Resolutions Process

11.1.2

City of Prince George - UBCM Resolution for Support - Sharing Payments from Opioid Class Action Lawsuit

11.1.3

District of Metchosin - Letter to Minister of Health - COVID-19 Testing Needed for First Responders

11.1.4

Building Permit Statistics Reports - February 2020

11.1.5

NCLGA Board Highlights Report - March 20-21, 2020

11.1.6

Regional District of Central Okanagan - Letter to Minister of Public Safety and Solicitor General - 911 Call Answer Levy on Cellphones

11.1.7

Forest Enhancement Society of BC - Accomplishments Update

11.1.8

UBCM - Annual Membership

11.1.9

Corporation of the City of New Westminster - National Pharmacare Program

11.1.10

Ministry of Municipal Affairs and Housing ICIP App - Esler Sports Complex New Road Access and Parking Upgrades

11.1.11

Ministry of Municipal Affairs and Housing ICIP App - North Cariboo Aquatic Centre Upgrade

11.1.12

Ministry of Municipal Affairs and Housing ICIP App - South Cariboo Regional Airport - Airfield Rehabilitation

11.1.13

UBCM - Provincial Response to 2019 Resolutions

11.1.14

Building Permit Statistics Reports - March 2020

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Ministry of Transportation and Infrastructure - Safety on Maple Drive in Quesnel

Corporate Vote - Unweighted

• That the letter from the Honourable Claire Trevena, Minister of Transportation and Infrastructure, dated March 6, 2020, regarding the safety situation along Maple Drive in Quesnel, be received.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Central Cariboo Rural Directors Caucus Minutes - February 26, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held February 26, 2020, be received.

12.1.1

2020 Info Fair & Directors Meetings

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held February 26, 2020, be considered for endorsement:

  That staff investigate and advise as to whether or not the funds budgeted for Info Fairs can be used for a different type of meeting. 

12.2

Finance-Budget Committee Minutes - March 5, 2020

Corporate Vote - Unweighted

• That the minutes of the Finance-Budget Committee meeting, held March 5, 2020, be received.

12.2.1

Operating Reserves (Self Funding) Policy and Procedure

Corporate Vote - Unweighted

• That the following recommendation from the Finance-Budget Committee meeting, held March 5, 2020, be considered for endorsement:

  That the agenda item summary from John MacLean, Chief Administrative Officer, dated February 27, 2020, with attached Operating Reserves (Self Funding) Policy and Procedure, be received. Further, that the Policy and Procedure be endorsed.

12.3

Committee of the Whole Minutes - March 5, 2020

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held March 5, 2020, be received.

12.3.1

Review of Rural Caucus and Joint Committee Terms of Reference

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting, held March 5, 2020, be considered for endorsement:

  That the Joint Committee and Caucus Terms of Reference for each of the Central, South and North areas be received and endorsed.

12.4

Policy Committee Minutes - March 5, 2020

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held March 5, 2020, be received.

12.4.1

Amendment to Public Budget Consultation Meeting Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held March 5, 2020, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 6, 2019, regarding an amendment to Policy #2015-7-66 (Public Budget Consultation Meeting Policy) to provide an option for further public engagement for specific budgets that experience a significant increase, as deferred by the Policy Committee at its November 14, 2019 meeting, be received and that the Policy amendment be endorsed as presented.

12.4.2

Review of Administration Charges Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held March 5, 2020, be considered for endorsement:

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated February 26, 2020 regarding a review of the Administration Charges Policy changes made July 10, 2019, be received. Further, that the Administration Charges Policy remain as amended on July 10, 2019.

12.4.3

Review of Remuneration Bylaw

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held March 5, 2020, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 13, 2019, regarding the Board’s Remuneration Bylaw, be received. Further, that the bylaw be amended to return to the previous method of reimbursing meal expenses within the CRD upon receipts provided, up to the maximum per diem rates for out-of-district travel. And further, that section 6 of Schedule A be amended to read: "Directors are entitled to a Technology/Office Allowance in the amount of $125.00 per month to help pay for the costs of cellular ($50) and internet services ($50) as well as managing home offices ($25). The CRD reserves the right to request receipts as proof of cellular and internet services from Directors receiving the allowance, for the Finance Chair's review from time to time."

12.5

South Cariboo Rural Directors Caucus Minutes - March 9, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting, held March 9, 2020, be received.

12.6

South Cariboo Joint Committee Minutes - March 9, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held March 9, 2020, be received.

12.7

North Cariboo Rural Directors Caucus Minutes - March 10, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held March 10, 2020, be received.

12.7.1

Amendment to North Cariboo Agricultural Development Advisory Committee Bylaw

Corporate Vote - Unweighted

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2020, regarding an amendment to the North Cariboo Agricultural Development Advisory Committee Bylaw, be received. Further, that the following recommendation from the North Cariboo Rural Directors Caucus meeting, held March 10, 2020, be endorsed:

  That the correspondence dated February 28, 2020 from Martin Rossmann, Chair of the North Cariboo Agricultural Development Advisory Committee, requesting changes to Bylaw No. 5137, be received.  Further that the requested changes to the bylaw be approved.

• #2: That Cariboo Regional District North Cariboo Rural Agricultural Development Advisory Committee Amendment Bylaw No. 5262, 2020 be read a first, second and third time this 17^th day of April 2020.

• #3: That Cariboo Regional District North Cariboo Rural Agricultural Development Advisory Committee Amendment Bylaw No. 5262, 2020 be adopted this 17^th day of April 2020.

12.7.2

Support for Wells Community Hall

Stakeholder Vote - Weighted - Electoral Areas A, B, C, and I

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held March 10, 2020, be considered for endorsement:

  That the Wells community hall revitalization be supported by allocating $1,000 from the North Cariboo Economic Development budget towards the project in recognition of the important role the hall serves for tourism events and activities in the area.

12.8

North Cariboo Joint Committee Minutes - March 10, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Committee meeting, held March 10, 2020, be received.

12.8.1

Reallocation of Cariboo Strong Grant Funding

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held March 10, 2020, be considered for endorsement:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2019, regarding a request from the City of Quesnel to consider funding a trail plan for the interconnector trail between the Dragon Mountain and Wonderland trail networks, be received.

  Further that, Cariboo Strong grant funding previously approved for hosting the annual snowball tournament be reallocated towards the trail development project in the amount of $7,000.

13.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

13.1

Thompson Watershed Disaster Mitigation Advisory Committee - Summary of February 25, 2020 Meeting

Corporate Vote - Unweighted

• That the summary of the Thompson Watershed Disaster Mitigation Advisory Committee meeting held on February 25, 2020, as provided by Director Richmond, be received.

13.2

Adaptation Canada 2020 Summary Notes of February 19-21, 2020 Conference

Corporate Vote - Unweighted

• That the summary notes of the Adaptation Canada 2020 Conference held February 19-21, 2020, as provided by Director LeBourdais, be received.

13.3

NCLGA Board Representative

Corporate Vote - Unweighted

• That the agenda item from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2020, regarding the Board’s appointment to the North Central Local Government Association (NCLGA) Board for 2020, be received. Further, that Director John Massier be re-appointed to the NCLGA Board.

13.4

Request from Director Massier – Appointments to the Agricultural Development Advisory Committee

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 15, 2020, regarding a request from Director Massier for appointments to the Agricultural Development Advisory Committee, be received. Further action at the discretion of the Board.

14.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

15.

IN-CAMERA SESSION

15.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90 (1) (a) and (i) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90 (1) (a) and (i) of the Community Charter.

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. April 17, 2020.