FINANCE/BUDGET COMMITTEE

MINUTES

Wednesday, November 13, 2019

10:00 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

PRESENT :

• Chair S. Forseth,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director J. Massier,
• Director M. LeBourdais,
• Director A. Richmond,
• Director M. Wagner,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director M. Campsall,
• Director G. Fourchalk,
• and Alternate Director L-A Roodenburg

ABSENT :

• Director A. Delainey,
• Director W. Cobb,
• and Director B. Simpson

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• and M. Croft, Recording Secretary

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1.

CALL TO ORDER

1.1

Adoption of Agenda

• FB.2019-11-1
  Moved by Director Kirby
  Seconded by Director Campsall

  ​That the agenda be adopted with the addition of a late discussion item regarding revenue in anticipation bylaws.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Finance-Budget Committee Minutes - December 6, 2018

• FB.2019-11-2
  Moved by Director Wagner
  Seconded by Director Sjostrom

  That the minutes of the Finance-Budget Committee meeting, held December 6, 2018, be received and adopted.

  Carried Unanimously

5.

DISCUSSION ITEMS

5.4

Late Item - Revenue in Anticipation Bylaws

• Directors LeBourdais, Massier and MacDonald joined the meeting during discussion of this item.

  FB.2019-11-3
  Moved by Director Wagner
  Seconded by Alternate Director Roodenburg

  That staff develop a policy and procedure with regard to the Cariboo Regional District working towards self-funded financing with incremental borrowing until that may be accomplished, and bring it back to the Committee.

  Carried Unanimously

  The meeting recessed at 11:16 a.m.
  The meeting reconvened at 11:30 a.m.

  PRESENT:	Chair S. Forseth, Director M. Sjostrom, Director B. Bachmeier, Director J. Massier, Director M. LeBourdais, Director A. Richmond, Director M. Wagner, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director M. Campsall, Director G. Fourchalk, Alternate Director L-A Roodenburg
  ABSENT :	Director A. Delainey, Director W. Cobb, Director B. Simpson
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, M. Croft, Recording Secretary

  
  

4.

REVIEW OF THE 2020 FINANCIAL PLAN

4.1

2020 – 2024 Provisional Five Year Financial Plan Discussion and Review

Corporate Vote - Unweighted

• FB.2019-11-4
  Moved by Director Kirby
  Seconded by Director Fourchalk

  That the agenda item from Kevin Erickson, Chief Financial Officer, dated November 7, 2019, with attached Provisional 2020 – 2024 Five Year Financial Plan reports, be received.

  Carried Unanimously

4.2

2020 – 2024 Provisional Five Year Financial Plan Reports

Corporate Vote - Unweighted

• FB.2019-11-5
  Moved by Director Fourchalk
  Seconded by Director Mernett

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated November 8, 2019, with attached Provisional 2020 – 2024 Five Year Financial Plan reports, be received.

  Carried Unanimously

  The meeting recessed for lunch at 12:16 p.m.

  The meeting reconvened at 1:00 p.m.

  PRESENT:	Chair S. Forseth, Director M. Sjostrom, Director B. Bachmeier, Director J. Massier, Director M. LeBourdais, Director A. Richmond, Director M. Wagner, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director M. Campsall, Director G. Fourchalk, Alternate Director L-A Roodenburg
  ABSENT :	Director A. Delainey, Director W. Cobb, Director B. Simpson
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, M. Croft, Recording Secretary

  
  

5.

DISCUSSION ITEMS

5.1

Business Plan Development Process vs. Federal and Provincial Grant Opportunities

5.2

Allocation of FCM Attendance Costs

5.3

Barlow Creek Budget Over-Run

The meeting recessed at 2:33 p.m.

The meeting reconvened at 2:44 p.m.

PRESENT :	Chair S. Forseth, Director M. Sjostrom, Director B. Bachmeier, Director J. Massier, Director M. LeBourdais, Director A. Richmond, Director M. Wagner, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director M. Campsall, Director G. Fourchalk, Alternate Director L-A Roodenburg
ABSENT :	Director A. Delainey, Director W. Cobb, Director B. Simpson
STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, M. Croft, Recording Secretary

3.

REVIEW OF THE 2020 BUSINESS PLANS

3.11

Communications

3.11.1

1011 - Communications (2020)

3.11.1.1

Report on Electoral Area Signs

• FB.2019-11-6
  Moved by Director Fourchalk
  Seconded by Director LeBourdais

  That the agenda item summary from Emily Epp, Manager of Communications, dated October 10, 2019, regarding the CRD’s electoral area signs, as referred by the Board for consideration of the Finance/Budget Committee, be received.

  Carried Unanimously
• FB.2019-11-7
  Moved by Director Wagner
  Seconded by Director LeBourdais

  That staff proceed with Option 1, but only replace the electoral area signs that have deteriorated and require replacement right away, rather than replacing all signs to update the CRD logo.

  Carried Unanimously

3.11.1.2

Review of CRD Public Engagement Events

• FB.2019-11-8
  Moved by Director Fourchalk
  Seconded by Director Kirby

  That the agenda item summary from Emily Epp, Manager of Communications, dated November 5, 2019, regarding a review of CRD public engagement events, be received.

  Carried Unanimously

3.1

General and Administration

3.1.2

1002 - Electoral Area Administration

• FB.2019-11-9
  Moved by Director LeBourdais
  Seconded by Director Kirby

  That a goal be added to the 2020 Electoral Area Administration (1002) business plan to look at realignment of the boundaries between Electoral Areas A and D.

  Carried Unanimously

3.1

General and Administration

• FB.2019-11-10
  Moved by Director Mernett
  Seconded by Director Kirby

  That the following 2020 business plans be received:

  1001 - Municipal Fiscal Services

  1002 - Electoral Area Administration

  1003 - Administrative Services

  1004 - Feasibility Study

  1019 - Rural Feasibility Study

  1024 - Governance

  10XX - Areas A-L Administration

  12XX - Grants for Assistance

  Carried Unanimously

3.2

Community Services - Contributions

3.2.4

1028 - South Cariboo Transit (2020)

• FB.2019-11-11
  Moved by Director Richmond
  Seconded by Director MacDonald

  That a goal be added to the 2020 South Cariboo Transit (1028) business plan to have the CRD logo displayed on the transit buses.

  Carried Unanimously

3.2.5

1029 - North Cariboo Transit (2020)

• FB.2019-11-12
  Moved by Director Sjostrom
  Seconded by Director Massier

  That a goal be added to the 2020 North Cariboo Transit (1029) business plan to have the CRD logo displayed on the transit buses.

  Carried Unanimously

3.2

Community Services - Contributions

• FB.2019-11-13
  Moved by Director Massier
  Seconded by Director MacDonald

  That the following 2020 business plans be received:

  1017 - South Cariboo Economic Development

  1025 - Central Cariboo Economic Development

  1026 - North Cariboo Economic Development

  1028 - South Cariboo Transit

  1029 - North Cariboo Transit

  1031 - North Cariboo Cemetery

  1035 - South Cariboo Cemetery

  1036 - Central Cariboo Cemetery

  1037 - Central Cariboo Victim Services

  1038 - North Cariboo HandyDart

  1039 - Central Cariboo HandyDart

  1665 - Central Cariboo Arts and Culture

  Carried Unanimously

3.3

Community Services - Airports

• FB.2019-11-14
  Moved by Director Fourchalk
  Seconded by Director Kirby

  That the following 2020 business plans be received:

  1111 - Anahim Lake Airport

  1112 - Likely and Area Community Services

  1113 - South Cariboo Regional Airport

  1114 - Quesnel Regional Airport

  Carried Unanimously

3.4

Community Services - Recreation/Community Halls

• FB.2019-11-15
  Moved by Director Wagner
  Seconded by Director Mernett

  That the following 2020 business plans be received:

  1546 - South Cariboo Recreation

  1548 - 108 Greenbelt

  1550 - Kersley Recreation

  1552 - McLeese Lake Recreation Facilities

  1554 - North Cariboo Recreation and Parks

  1558 - Area H Community Hall and Rec Facility

  1559 - Area L Community Halls

  1560 - Alexis Creek Community Hall

  1561 - Area F Community Halls

  1562 -108 Mile Community Hall

  Carried Unanimously

3.4.5

1553 - Central Cariboo Recreation (2020)

• FB.2019-11-16
  Moved by Director Wagner
  Seconded by Director Fourchalk

  That the 2020 Central Cariboo Recreation (1553) business plan be received.

  Carried

  Contrary to the motion:  Director Forseth

  
  

3.5

Development Services

• FB.2019-11-17
  Moved by Director Bachmeier
  Seconded by Director LeBourdais

  That the following 2020 business plans be received:

  1006 - Bylaw Enforcement Services

  1007 - Building Inspection Services

  1670 - Heritage Conservation

  Carried Unanimously
• FB.2019-11-18
  Moved by Director Wagner
  Seconded by Director Bachmeier

  That the 2020 Planning (1005) business plan be received.

  Carried

  Contrary to the motion:  Director Forseth

  
  

3.6

Library

• FB.2019-11-19
  Moved by Director Wagner
  Seconded by Director LeBourdais

  That the 2020 Library (1660)  business plan be received.

  Carried Unanimously

3.7

Protective Services

• FB.2019-11-20
  Moved by Director Fourchalk
  Seconded by Director LeBourdais

  That the following 2020 business plans be received:

  1319 - Forest Grove Fire Protection

  1320 - 100 Mile Fringe Fire Protection

  1321 - 108 Mile Fire Protection

  1323 - Bouchie Lake Fire Protection

  1324 - Lac La Hache Fire Protection

  1325 - Red Bluff Two Mile Fire Protection

  1326 - Deka Lake Fire Protection

  1327 - 150 Mile Fire Protection

  1328 - Wells Fire Protection

  1329 - Lone Butte Fire Protection

  1330 - Barlow Creek Fire Protection

  1331 - West Fraser Fire Protection

  1332 - Miocene Fire Protection

  1333 - Ten Mile Fire Protection

  1364 - Kersley Fire Protection

  1365 - Wildwood Fire Protection

  1367 - Interlakes Fire Protection

  1369 - Williams Lake Fire Protection

  1374 - South Cariboo Highway Rescue

  1375 - Central Cariboo Search and Rescue

  1376 - CRD Quesnel Highway Rescue

  1377 - CRD Quesnel Search and Rescue

  1378 - CRD South Cariboo Search and Rescue

  1379 - West Chilcotin Search and Rescue

  1380 - 911 Telephone Service

  1385 - Emergency Planning (All Electoral Areas)

  1390 - Quesnel-Hixon Subdivision Erosion Protection Works Service

  Carried Unanimously

3.7.11

1330 - Barlow Creek Fire Protection (2020)

3.8

Environmental Services - Rural Refuse/Solid Waste/Invasive Plant Management

• FB.2019-11-21
  Moved by Director Kirby
  Seconded by Director Wagner

  That the following 2020 business plans be received:

  1008 - Rural Refuse

  1009 - Solid Waste Management

  1010 - Invasive Plant Management Program

  Carried Unanimously

3.9

Environmental Services - Streetlighting

• FB.2019-11-22
  Moved by Director LeBourdais
  Seconded by Director Massier

  That the following 2020 business plans be received:

  1430 - Horsefly Streetlighting

  1431 - Forest Grove Streetlighting

  1432 - Lac La Hache Streetlighting

  1433 - Lone Butte Streetlighting

  1435 - Commodore Streetlighting

  1436 - Pine Valley Streetlighting

  1437 - Esler Streetlighting

  1438 - Shaw Road Streetlighting

  1439 - Gun-A-Noot Streetlighting

  1440 - Pacific Road Streetlighting

  1442 - Kersley Streetlighting

  1443 - Hwy 26 Streetlight

  1444 - 140 Mile Streetlighting

  1445 - Westcoast-Wildwood Streetlighting

  1446 - Copper Ridge Streetlighting

  Carried Unanimously

3.10

Environmental Services - Sewer and Water

3.10.8

1882 - Forest Grove Water (2020)

• FB.2019-11-24
  Moved by Director Wagner
  Seconded by Director Sjostrom

  That the Forest Grove business plan and budget be reviewed with respect to increasing water rates on an annual basis to offset inflationary impacts, and anticipation of future capital spending requirements.

  Carried Unanimously

3.10

Environmental Services - Sewer and Water

• FB.2019-11-23
  Moved by Director Wagner
  Seconded by Director Bachmeier

  That the following 2020 business plans be received:

  1770 - Lac La Hache Sewer

  1772 - Pine Valley Sewer

  1773 - Wildwood Sewer

  1774 - Alexis Creek Sewer

  1775 - Red Bluff Sewer

  1880 - Lac La Hache Water

  1881 - Gateway Water

  1882 - Forest Grove Water

  1883 - Alexis Creek Water

  1884 - 108 Mile Water

  1885 - Central Alexis Creek Water

  1886 - Russet Bluff Water

  1887 - Benjamin Water

  1888 - Canim Lake Water

  1889 - Horse Lake Water

  1890 - 103 Mile Water

  1891 - Lexington Water

  Carried Unanimously

6.

ADJOURNMENT

• FB.2019-11-25
  Moved by Director Massier
  Seconded by Director Mernett

  ​That the Finance/Budget Committee meeting be adjourned at 4:21 p.m., November 13, 2019.

   

  Carried Unanimously