POLICY COMMITTEE
MEETING AGENDA

Tuesday, March 07, 2023

10:00 A.m. - 12:00 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 10:00 a.m.)

1.1

Election of Vice-Chair

1.2

Adoption of Agenda

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Policy Committee Meeting - May 31, 2022

• That the minutes of the Policy Committee meeting, held May 31, 2022, be received and adopted.

3.

REPORTS AND CORRESPONDENCE

3.1

2023 Policy Committee Schedule

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 27, 2023, with proposed 2023 Policy Committee schedule, be received. Further, that the following dates be set as the 2023 schedule:

  March 7, 2023
  May 19, 2023
  August 25, 2023
  October 27, 2023

3.2

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5415, 2022

• #1:  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 22, 2022, regarding Bylaw No. 5415, be received as presented. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5415, 2022, be submitted to the Cariboo Regional District Board at its March 24, 2023, meeting for first, second and third reading.

• #2:  That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5415, 2022 be be approved as presented.  Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5415, 2022, be submitted to the Cariboo Regional District Board at its March 24, 2023, meeting for adoption.

• #3: That commission attendance remuneration, at the request of Director Bachmeier, be brought forward to the Policy Committee.

3.3

Amendment to Donations Policy

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 15, 2023, with attached amended Donations Policy, be received. Further, that the Donations Policy be adopted, as amended.

3.4

DRAFT – Email Records Policy

Deferred from Policy Committee on May 31, 2022

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 17, 2022, with attached draft Email Records Policy, as deferred at the Policy Committee meeting held on May 31, 2002, be received. Further, that the Policy be adopted as attached.

3.5

DRAFT - Board Correspondence Policy

Deferred from Policy Committee on May 31, 2022

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 18, 2022, with attached draft Board Correspondence Management Policy, as deferred at the Policy Committee meeting held on May 31, 2022, be received. Further, that the Policy be adopted as attached.

3.6

DRAFT – Display of Materials in CRD Building Foyers Policy

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 28, 2023, with attached draft policy entitled, Display of Materials in CRD Foyers Policy, be received. Further, that the policy be adopted as presented.

3.7

DRAFT - Fire Protection Area Inclusion Requests Policy

• That the agenda item summary from Michael Navratil, Manager of Protective Services, dated March 2, 2023, with attached draft policy entitled, Fire Protection Area Inclusion Requests Policy, be received. Further, that the policy be adopted as presented.

4.

DISCUSSION ITEMS

4.1

Director Initiative Funds Policy

5.

ADJOURNMENT

• That the meeting of the Policy Committee be adjourned at TIME, March 7, 2023.