CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, April 12, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT :

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director B. Simpson,
• Director M. Campsall,
• Director G. Fourchalk,
• and Alternate Director J. Ryll

ABSENT :

• Director J. Glassford
• and Director W. Cobb

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Manager of Financial Services,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• E. Epp, Manager of Communications,
• S.Sajwan, Planning Officer,
• and M. Croft, Recording Secretary

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1.

CALL TO ORDER

Director W. MacDonald joined the meeting at 9:33 AM.

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2019-4-1
  Moved Director Forseth
  Seconded Director Richmond

  That the agenda be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - March 22, 2019

​Corporate Vote - Unweighted

• 2019-4-2
  Moved Director Sjostrom
  Seconded Director Fourchalk

  ​That the minutes of the Cariboo Regional District Board meeting, held March 22, 2019, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019-4-3
  Moved Director Massier
  Seconded Director Delainey

  ​That the Delegations Memorandum of Business, as of April 12, 2019, be received.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area F – BL 5197

Stakeholder Vote - Unweighted - All Electoral Areas

3395 Big Lake Road
Lot 9, District Lot 461, Cariboo District, Plan 27548
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Rural 3 (RR 3) zone
(3360-20/20190005 – Hooker) (Agent: Veronica Meister)
Director LeBourdais

• R. and T. Hooker, Owners, were present in support of this application.

  2019-4-4
  Moved Director LeBourdais
  Seconded Director Delainey

  That the Central Cariboo Area Rural Land Use Amendment Bylaw, 5197, 2019 be read a first and second time this 12^th day of April, 2019. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal.

  Further, that the cost of registration of the covenant be borne by the applicant.

  Carried Unanimously

4.2

Area F – BL 5198

Stakeholder Vote - Unweighted - All Electoral Areas

4258 Spur Road
Lot C, District Lot 8131, Cariboo District, Plan 25607
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Lakeshore Residential 2 (RL 2) zone
(3360-20/20190007 – Smythe) (Agent: Veronica Meister)Director LeBourdais

• C. Smythe, Owner, was present in support of this application.

  2019-4-5
  Moved Director LeBourdais
  Seconded Director Richmond

  That the Central Cariboo Area Rural Land Use Amendment Bylaw No. 5198, 2019 be read a first and second time this 12^th day of April, 2019. Further that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

  Carried Unanimously

4.3

Area F – BL 5205 and 5206

Stakeholder Vote - Unweighted - All Electoral Areas

Pigeon Road, 150 Mile House
Block E, Section 14, Township 42, Cariboo District
From Community Residential designation to Neighbourhood Residential designation
From Special Exception Rural 3 (RR 3-1) zone to Rural 3 (RR 3) zone
(3360-20/20190011 – Wise Creek Developments Ltd.)
Director LeBourdais

• Wise Creek Developments Ltd., Owner, was present in support of this application.

  2019-4-6
  Moved Director LeBourdais
  Seconded Director MacDonald

  That the 150 Mile House Area Official Community Plan Amendment Bylaw No. 5205, 2019 be read a first a second time this 12th day of April, 2019. Further, that adoption be subject to the following:

  1.  The applicant preparing and registering a Wildfire Interface covenant encouraging land owners to use Fire Smart wildfire mitigation practices for building construction and land management on title of Block E, Section 14, Township 42, Cariboo District.

  Further, that the cost of registration of the Wildfire Interface covenant be borne by the applicant.

  Carried Unanimously
• 2019-4-7
  Moved Director LeBourdais
  Seconded Director Richmond

  That the Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5206, 2019 be read a first and second time this 12th day of April, 2019.

  Carried Unanimously
• 2019-4-8
  Moved Director LeBourdais
  Seconded Director Forseth

  That the OCP / rezoning application fee of $1,900.00 be refunded to the applicant due to inaccurate zoning information provided as a result of a mapping system technical error.

  Carried Unanimously

5.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

5.1

Area L – DVP20190009

Stakeholder Vote - Unweighted - All Electoral Areas

6288 Gibson Road
District Lot 8300, Lillooet District, Except Plans 31567 and 33775
(3090-20/20190009 – Findlay) (Agent: Nigel Hemingway)
Director MacDonald

• N. Hemingway, Agent, was present in support of this application.

  2019-4-9
  Moved Director MacDonald
  Seconded Director Massier

  That the application for a Development Variance Permit pertaining to District Lot 8300, Lillooet District, Except Plans 31567 and 33775, be received. Further, that a Development Variance Permit be approved to vary Section 4.26 (c)(iii) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  1. That the maximum floor area for secondary dwelling units be increased from 130 sq. m (1,400 sq. ft) to 372 sq. m (4,004 sq. ft). to allow for additional floor area to provide for care and mobility of a child with disabilities.
  Carried Unanimously

6.

COMMUNITY SERVICES

6.1

Central Cariboo Arts & Culture Society - Project Grant Recommendations

Stakeholder Vote Weighted – Electoral Areas D, E, and F; and City of Williams Lake

• Director Bachmeier joined the meeting during discussion of this item.

  2019-4-10
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated April 3, 2019, and attached report from the Central Cariboo Arts and Culture Society regarding recommendations for the awarding of 2019 Arts and Culture Grants, be received. Further, that the following grants be awarded, as recommended:

  Arts on the Fly Festival Society - $2,989

  Boys & Girls Club of WL & District - $1,000

  Cariboo Potters’ Guild - $1,000

  Cariboo Chilcotin Child Development Centre - $1,000

  Community Arts Council of Williams Lake - $3,000

  Downtown Williams Lake - $2,650

  Junior Cadets Society of BC - $3,000

  Museum of the Cariboo Chilcotin - $3,000

  Wild Women Writers - $3,000

  Carried Unanimously

7.

PROTECTIVE SERVICES

7.1

Community Resiliency Investment Program – FireSmart Community Funding and Supports Application - Revision

Corporate Vote - Unweighted

Director B. Bachmeier joined the meeting at 9:55 AM.

• 2019-4-11
  Moved Director Richmond
  Seconded Director Fourchalk

  That the agenda item summary, from Stephanie Masun, Manager of Protective Services, dated April 3, 2019, regarding revision and rescoping of the UBCM Community Resilience Investment Program application for an updated region-wide CWPP, be received.

  Carried Unanimously

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - March 2019

​​Corporate Vote - Unweighted

• 2019-4-12
  Moved Director Forseth
  Seconded Director Kirby

  ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of March 2019, in the amount of $1,579,498.65, consisting of $450,953.68 paid by cheque, $1,042,562.00 paid through electronic funds, and $85,982.97 paid by Mastercard, be received and ratified.

  Carried Unanimously

8.2

Grant for Assistance Application – Lone Butte Historical Association

Corporate Vote - Unweighted

• 2019-4-13
  Moved Director MacDonald
  Seconded Director Delainey

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2019, regarding a Grant for Assistance Application from the Lone Butte Historical Association, for entertainment and food for Lone Butte Rocks event, be received and that $500 be authorized from the Electoral Area L Grants for Assistance funds towards this event.

  Carried Unanimously

8.3

Grant for Assistance Application – Eagle View Riding Club

Corporate Vote - Unweighted

• 2019-4-14
  Moved Director Delainey
  Seconded Director LeBourdais

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2019, regarding a Grant for Assistance Application from the Eagle View Riding Club, to provide prizes for events, be received.  Further, that Grants for Assistance funding in the amount of $1,000 be authorized, divided as follows:

  Electoral Area D - $100

  Electoral Area E - $450 

  Electoral Area K - $450

  Carried Unanimously

8.4

Grant for Assistance Application – Wildwood Community and Recreation Association

Corporate Vote - Unweighted

• 2019-4-15
  Moved Director Forseth
  Seconded Director Bachmeier

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2019, regarding a Grant for Assistance Application from the Wildwood Community and Recreation Association, for a Children’s Festival, be received.  Further, that $500 be authorized from the Electoral Area D Grants for Assistance fund.

  Carried Unanimously

8.5

Grant for Assistance Application – Afterburn Barrel Race

Corporate Vote - Unweighted

• 2019-4-16
  Moved Director Delainey
  Seconded Director Forseth

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2019, regarding a Grant for Assistance Application from the Afterburn Barrel Race, for barrel race prizes, be received.  Further, that Grant for Assistance funding in the amount of $500 be authorized, split equally between Electoral Areas D and E.

   

  Carried Unanimously

8.6

Grant for Assistance Application – Tatla Lake Elementary Junior Secondary School

Corporate Vote - Unweighted

• 2019-4-17
  Moved Director Kirby
  Seconded Director Mernett

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated April 3, 2019, regarding a Grant for Assistance Application from the Tatla Lake Elementary Junior Secondary School for a composter, be received and that funding in the amount of $850 be authorized from the Electoral Area J Grant for Assistance fund. 

  Carried Unanimously

9.

ADMINISTRATION

9.1

Official Results of Area F By-Election

Corporate Vote - Unweighted

• 2019-4-18
  Moved Director Delainey
  Seconded Director Massier

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 2, 2019, with attached declaration of official results for the Electoral Area F By-Election held on March 30, 2019, declaring Maureen LeBourdais elected, be received.

  Carried Unanimously

9.2

Update on SAR Funding

Corporate Vote - Unweighted

• 2019-4-19
  Moved Director Massier
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 1, 2019, regarding a funding announcement from the Provincial Government for ground search and rescue groups, be received. Further, that the previously approved resolution to be submitted from the floor at the North Central Local Government Association in relation to SAR funding, not be submitted.

  Carried Unanimously

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019-4-20
  Moved Director Sjostrom
  Seconded Director Fourchalk

  ​That the consent calendar items, as of April 12, 2019, be received.

  Carried Unanimously

10.2

Financial Consent Calendar – Project Payment Reports/Updates

​Corporate Vote - Unweighted

• 2019-4-21
  Moved Director Bachmeier
  Seconded Director Massier

  ​​That the correspondence regarding updates on funding applications submitted for various projects within the Cariboo Regional District, as presented to the Board on April 12, 2019, be received.

  Carried Unanimously

10.3

Responses to Board Correspondence/Meeting Follow-up

10.3.1

UBCM - Provincial Response to 2018 Resolutions

Corporate Vote - Unweighted

• 2019-4-22
  Moved Director Forseth
  Seconded Director Fourchalk

  That the letter from Arjun Singh, UBCM President, dated March 7, 2019, regarding the Provincial response to the CRD's 2018 resolutions, be received.

  Carried Unanimously

10.4

UBCM/NCLGA/FCM Member Items

Corporate Vote - Unweighted

• 2019-4-23
  Moved Director Richmond
  Seconded Director Fourchalk

  That the Union of BC Municipalities', North Central Local Government Association and Federation of Canadian Municipalities member items, as of April 12, 2019, be received.

  Carried Unanimously

10.4.1

NCLGA - Species at Risk – Local Government Petition for Action - British Columbia Caribou Recovery Program

• Director Simpson joined the meeting during discussion of this item.

  2019-4-24
  Moved Director Bachmeier
  Seconded Director MacDonald

  That a letter be forwarded to the Provincial Government, with a copy to the Federal Government, to include local governments in future engagement/consultations to address and implement solutions for species at risk that reflect the communities impacted.

  Defeated
• 2019-4-25
  Moved Director Massier
  Seconded Director Forseth

  That the Ministry of Environment be invited to attend an upcoming Board meeting to provide an update on species at risk in the Cariboo-Chilcotin and future protection orders.

  Carried Unanimously

11.

INVITATIONS

11.1

Invitations - No Funding Allocated

11.1.1

Invitation - 4th Indigenous Resource Opportunities Conference

Corporate Vote - Unweighted

• 2019-4-26
  Moved Director Forseth
  Seconded Director Richmond

  That the invitation to attend the 4th Indigenous Resource Opportunities Conference on May 23, 2019 in Nanaimo, be received. 

  Carried Unanimously

  The meeting recessed at 11:19 a.m.

  The meeting reconvened at 11:33 a.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director J. Ryll
  ABSENT :	Director J. Glassford, Director W. Cobb
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - ABC Communications

Falko Kadenbach, Vice President of ABC Communications, appeared before the Board to provide a general update on their projects and operations throughout the region.

The meeting recessed for lunch at 12:10 p.m.

The meeting reconvened at 12:48 p.m.

PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director J. Ryll
ABSENT :	Director J. Glassford, Director W. Cobb
STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, E. Epp, Manager of Communications, M. Croft, Recording Secretary

Director B. Simpson joined the meeting at 9:33 AM.

12.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

12.1

Request from Director Forseth to Access Electoral Area D Director Initiative Funds

Policy requires 2/3rd of Electoral Area Directors in Favour

• 2019-4-27
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 2, 2019, regarding a request from Director Forseth to access up to $300 from the Electoral Area D Director Initiative fund to assist in costs for a FireSmart community meeting at the McLeese Lake Community Hall, be received and that the funds be authorized as requested.

  Carried Unanimously
• 2019-4-28
  Moved Director Forseth
  Seconded Director Richmond

  That policy be waived and that funds up to $2,000 be approved from the Electoral Area Administration budget for Director Forseth to attend the Broadband Conference in Richmond on April 30th and May 1st, 2019.

  Carried Unanimously

13.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• 2019-4-29
  Moved Director Sjostrom
  Seconded Director Forseth

  That the report from Chair Margo Wagner, up to and including April 10, 2019, be received.

  Carried Unanimously

15.

IN-CAMERA SESSION

15.1

In-Camera Session

​Corporate Vote - Unweighted

• 2019-4-30
  Moved Director Fourchalk
  Seconded Alternate Director Ryll

  That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) of the Community Charter.

  Carried Unanimously

  The meeting recessed at 12:55 p.m. to go in-camera.

  The meeting reconvened at 12:57 p.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director J. Ryll
  ABSENT :	Director J. Glassford, Director W. Cobb
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

• Release of Items from In-Camera Session

  2019-4-31
  Moved Director Mernett
  Seconded Director Bachmeier

  That the following resolution be released from in-camera and confirmed in open meeting:

  That the Board appoints the following Fire Chiefs from April 1, 2019 until March 31, 2022:

  Kersley VFD

  Chief – Steve Koning
  
  Wildwood VFD

  Chief – Brad Elliott
  
  Further, that the necessary signatories be authorized to enter into the applicable agreements.

  Carried Unanimously

14.

DIRECTORS' ROUNDTABLE

​​The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• Bouchie Lake Recreation Commission

  2019-4-32
  Moved Director Bachmeier
  Seconded Director Massier

  That the previous appointment of Carl Kollody to the Bouchie Lake Recreation Commission be rescinded.  Further, that Andrea (Patty) Croy be appointed as a member of the Commission.

  Carried Unanimously

  Director Bachmeier left the meeting.

  
  

•  Electoral Area L Advisory Planning Commission Appointment

  2019-4-33
  Moved Director MacDonald
  Seconded Director Delainey

  That Allan Boyd be reappointed as a member of the Electoral Area L Advisory Planning Commission.

  Carried Unanimously

• Invitation to New School District #27 Superintendent

  2019-4-34
  Moved Director MacDonald
  Seconded Director Delainey

  That the new superintendent of School District #27 be invited to attend as a delegation, at a future date, before the Committee of the Whole to provide a presentation on the changes that are being made by the School District.

  Carried Unanimously

• Kersley Recreation Commission Appointments

  2019-4-35
  Moved Director Sjostrom
  Seconded Director MacDonald

  That the previous appointments of Shannon Wilwand and Michelle Syvertsen to the Kersley Recreation Commission be rescinded.  Further, that Dave Campbell and Roy Zschiedrich be appointed to the Commission.

  Carried Unanimously

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019-4-36
  Moved Director Forseth
  Seconded Director Kirby

  ​That the meeting of Cariboo Regional District Board be adjourned at 1:52 p.m. April 12, 2019.

  Carried Unanimously