CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, June 07, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Board on the Road - Quesnel, BC Shiraoi House 690 Gray Avenue Quesnel, BC V2J 2V7

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 24, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held May 24, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of June 7, 2019, be received.

3.2

11:00 a.m. - Barkerville Gold Mines Ltd.

Chris Lodder, CEO, President & Director, and Chris Pharness, Vice President Sustainability and Community Relations, of Barkerville Gold Mines Ltd., will appear before the Board to provide a general overview of projects, activities and future plans.

3.3

11:30 a.m. - North Cariboo Agricultural Development Advisory Committee

Martin Rossmann, Agricultural Development Advisory Committee Chair, and Lori Fogarty, Agriculture Working Group Team Leader, will appear before the Board to provide an update on activities of the Committee.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5207

Stakeholder Vote - Unweighted - All Electoral Areas

6205 & 6209 Garrett Road
Lot 4, District Lot 4049, Lillooet District, Plan 22538
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20190015 – Buchanan) (Agent: Nigel Hemingway)
Director MacDonald

• That Cariboo Regional District South Cariboo Area Amendment Bylaw No. 5207, 2019 be read a first and second time this 7^th day of June, 2019. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area B – Bylaws 5199 and 5200

Stakeholder Vote - Unweighted - All Electoral Areas

4325 Quesnel – Hixon Road
Lot A, District Lot 6185, Cariboo District, Plan 8661
From Institutional designation to Rural Residential designation
From Institutional (P) zone to Rural 3 Special Exception 3 (RR 3-3) zone
(3360-20/20190008 – Jones)
Director Bachmeier

• #1: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5199, 2019 a third time this 7^th day of June, 2019.

• #2: That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5200, 2019 a third time this 7^th day of June, 2019.

• #3: That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5199, 2019 be adopted this 7^th day of June, 2019.

• #4: That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5200, 2019 be adopted this 7^th day of June, 2019.

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area B – ALR1914

Stakeholder Vote - Unweighted - All Electoral Areas

2941 Paradise Road
Block D, District Lot 8643, Cariboo District
(3015-20/B20190014 – Hames)
Director Bachmeier

• That the Provincial Agricultural Land Commission application for subdivision to allow to sell the proposed agricultural lot to a family member, pertaining to Block D, District Lot 8643, Cariboo District, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

  However, the requested subdivision lot will have to be rezoned following ALC decision for approval as the proposed lot size of +/- 20 ha (49.42 ac) does not comply with the permitted lot size provisions under the current zoning of R/A.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated May 15, 2019, with attached Cariboo Regional District Statistics Report and Municipalities Statistics Report and the Inspection Activity Report for April 2019, be received.

8.

COMMUNITY SERVICES

8.1

Area F Community Halls – Budget Surplus Allocation to Likely Community Hall

Corporate Vote - Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 22, 2019, regarding funding support for repairs to structural damage at the Likely Community Hall, be received. Further, that the Area F Community Halls financial plan be amended to allocate up to $10,000 from budget surplus to the Likely and District Chamber of Commerce to support needed repairs at the Likely Community Hall.

9.

FINANCE

9.1

Request for Permissive Tax Exemption for Forest Grove Legion

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 28 2019, with attached request from the Forest Grove Branch of the Royal Canadian Legion for permissive tax exemption, be received.

9.2

Grant for Assistance Application – Mountain Spruce Community Centre Society

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 29, 2019, regarding a Grant for Assistance Application from Mountain Spruce Community Centre Society, for the annual Sulphurous/Hathaway Lake Fishing Derby, be received. Further action at the discretion of the Board.

10.

ADMINISTRATION

10.1

Deadline for Submission of UBCM Resolutions for the 2019 Convention

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 30, 2019, regarding the 2019 UBCM resolutions deadline, be received. Further action at the discretion of the Board.

10.2

History of the Northern Capital and Planning Grant

Corporate Vote - Unweighted

• That the agenda item summary from John M. MacLean, Chief Administrative Officer, dated May 30, 2019, regarding the History of the Northern Capital and Planning Grant, be received. Further action at the discretion of the Board.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of June 7, 2019, be received.

11.1.1

NCLGA - 2019 AGM and Convention

11.1.2

UBCM - 2019 CRD Resolutions

11.1.3

Horsefly VFD - Grant for Assistance Report

11.1.4

City of Victoria - Provincial Support for Libraries

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Minister of Environment and Climate Change - Caribou Habitat Protection in BC

Corporate Vote - Unweighted

• That the letter from the Honourable Catherine McKenna, Minister of Environment and Climate Change, dated May 24, 2019, regarding caribou habitat protection in BC, be received.

11.2.2

Tsilhqot'in National Government - Geographic Name Change Proposals

Corporate Vote - Unweighted

• That the letter from Michael Geoghegan, Executive Director, Tsilhqot'in National Government (TNG), dated June 3, 2019, addressed to Carla Jack, Provincial Toponymist, BC Geographical Names Office, Ministry of Forests, Lands, Natural Resource Operations & Rural Development, addressing the CRD's concerns pertaining to the proposed geographic name changes by the TNG, be received.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Executive Committee Minutes - May 3, 2019

Corporate Vote - Unweighted

• That the minutes of the Executive Committee meeting, held May 3, 2019, be received.

12.2

North Cariboo Rural Directors Caucus Minutes - May 14, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held May 14, 2019, be received.

12.2.1

Royal Canadian Legion Branch #094 - Request for Support

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held May 14, 2019, be considered for endorsement:

  That the letter from Darcey Horn, Director of Finance, Treasurer and Grant Writer for the Royal Canadian Legion Branch #094, dated March 30, 2019, requesting a letter of support as well as financial support to develop an accessible dock at Legion Beach on Dragon Lake, be received.  That a letter of support be provided to the Royal Canadian Legion Branch #094 for their proposal to construct an accessible dock at Legion Beach on Dragon Lake.  Further, that staff reach out to the Legion to determine what level of financial support they are seeking from the Cariboo Regional District.

12.3

Central Cariboo Joint Committee Minutes - May 22, 2019

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held May 22, 2019, be received.

12.3.1

Esler Recreation Advisory Commission - 2019 Spring Meeting Minutes and Recommendations

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting, held May 22, 2019, be considered for endorsement:
   
  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 16, 2019, and attached minutes from the Esler Recreation Advisory Commission meeting held May 14, 2019, be received. Further, that the following recommendations from the Commission be endorsed:

  1. That the proposed 2019 capital projects for Williams Lake Slo-Pitch League and Williams Lake Soccer Associations be approved, including: the Slo-Pitch League improvement of infields and updates to signage, and the Williams Lake Soccer Associations top-dressing fields, replacement of deck stairs and improved water system for the clubhouse. And further, that $7,500 to each group for approved capital projects be provided as allocated in the Central Cariboo Recreation and Leisure Services (CCRLS) 2019 budget.
  2. That $10,000 be allocated in the community projects envelope of the Central Cariboo Recreation and Leisure Services budget for a co-operative field top-dressing project to encourage more effective water use through improvement of the fields’ water retention.
  3. That the Esler Recreation Advisory Commission members for 2019 be appointed as follows: Linda Barbondy for the WL Slo-Pitch League, Brian Hansen for the WL Soccer Associations, Nick Surette for WL Minor Fastball, and Bruce Newbery and Pierre Mayette for the Esler Community Association.

12.4

Policy Committee Minutes - May 23, 2019

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held May 23, 2019, be received.

12.4.1

Rescindment of Policy No. 2016-06B-16 - P1.6 Volunteer Chief, Deputy Chief and Training Officer Recruitment and Retention Bonus

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held May 23, 2019, be considered for endorsement:
   
  That the agenda item summary from Stephanie Masun, Manager of Protective Services, dated May 8, 2019, regarding removal of Policy No. 2016-06B-16, be received. Further, that Policy No. 2016-06B-16 Volunteer Chief, Deputy Chief and Training Officer Recruitment and Retention Bonus be rescinded in its entirety.

12.4.2

Cariboo Regional District Cannabis Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held May 23, 2019, be considered for endorsement:
   
  That the agenda item summary from Havan Surat, Manager of Development Services, dated May 14, 2019, regarding the CRD Cannabis Policy, be received.  Further, that the Non-Medical Cannabis Retail Sales Policy be amended by deleting Section 2c pertaining to Tourist Commercial (C-2) zones.  Further, that all bylaw numbers be deleted from the policy and that references be made to the names of the bylaws only.

12.4.3

Best Practice – Alternate Directors

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held May 23, 2019, be considered for endorsement:
   
  That the agenda item summary from John MacLean, Chief Administrative Officer, dated May 13, 2019, regarding Alternate Directors and Best Practice guidelines for Electoral Area Directors, be received.  Further, that the Best Practice for Appointment of an Alternate Director guidelines be approved as presented.

12.4.4

Directors’ Electronic Device Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held May 23, 2019, be considered for endorsement:
   
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 1, 2019, regarding an update to the Directors’ Electronic Device Policy, be received. Further, that the "Directors' Electronic Device Policy" and the "Directors' Electronic Device - Software, Hardware and Support Policy" be amalgamated and that the revised policy be forwarded to the Board for endorsement.

13.

INVITATIONS

13.1

Invitation - BC First Nations Forestry Council Conference

Corporate Vote - Unweighted

• That the invitation to attend the BC First Nations Forestry Council Conference, to be held June 19-21, 2019 in Kelowna, be received.  Further action at the discretion of the Board.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

Central CRD Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019

Stakeholder Vote – Weighted – Electoral Areas D, E and F, and City of Williams Lake

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 29, 2019, regarding Bylaw No. 5213, be received. Further, that Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019 be read a first, second and third time this 7^th day of June, 2019.

• #2: That Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019 be adopted this 7^th day of June, 2019.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.

CHAIR REPORT/CAO REPORT

• That the report from Chair Margo Wagner, for the period up to and including June 5, 2019, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. June 7, 2019.