CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, June 07, 2019
Time:	9:55 A.m. - 5:45 P.m.
Location:	Board on the Road - Quesnel, BC Shiraoi House 690 Gray Avenue Quesnel, BC V2J 2V7

PRESENT :

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• and Director G. Fourchalk

ABSENT :

• Director S. Forseth

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• E. Epp, Manager of Communications,
• and H. Surat, Manager of Development Services

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1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• MLA Oakes welcomed everyone and provided a brief update on her recent activities.

  2019-6A-1
  Moved Director Simpson
  Seconded Director Glassford

  That the agenda be adopted with the addition of a discussion item regarding the Interior Forest Pilot Project.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 24, 2019

​Corporate Vote - Unweighted

• 2019-6A-2
  Moved Director MacDonald
  Seconded Director LeBourdais

  ​That the minutes of the Cariboo Regional District Board meeting held May 24, 2019, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019-6A-3
  Moved Director Glassford
  Seconded Director Massier

  ​That the Delegations Memorandum of Business, as of June 7, 2019, be received.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5207

Stakeholder Vote - Unweighted - All Electoral Areas

6205 & 6209 Garrett Road
Lot 4, District Lot 4049, Lillooet District, Plan 22538
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20190015 – Buchanan) (Agent: Nigel Hemingway)
Director MacDonald

• 2019-6A-4
  Moved Director MacDonald
  Seconded Director Delainey

  That Cariboo Regional District South Cariboo Area Amendment Bylaw No. 5207, 2019 be read a first and second time this 7^th day of June, 2019. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

  Carried Unanimously

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area B – Bylaws 5199 and 5200

Stakeholder Vote - Unweighted - All Electoral Areas

4325 Quesnel – Hixon Road
Lot A, District Lot 6185, Cariboo District, Plan 8661
From Institutional designation to Rural Residential designation
From Institutional (P) zone to Rural 3 Special Exception 3 (RR 3-3) zone
(3360-20/20190008 – Jones)
Director Bachmeier

• 2019-6A-5
  Moved Director Bachmeier
  Seconded Director Sjostrom

  That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5199, 2019 be read a third time this 7^th day of June, 2019.

  Carried Unanimously
• 2019-6A-6
  Moved Director Bachmeier
  Seconded Director Delainey

  That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5200, 2019 be read a third time this 7^th day of June, 2019.

  Carried Unanimously
• 2019-6A-7
  Moved Director Bachmeier
  Seconded Director Massier

  That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5199, 2019 be adopted this 7^th day of June, 2019.

  Carried Unanimously
• 2019-6A-8
  Moved Director Bachmeier
  Seconded Director Sjostrom

  That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5200, 2019 be adopted this 7^th day of June, 2019.

  Carried Unanimously

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area B – ALR1914

Stakeholder Vote - Unweighted - All Electoral Areas

2941 Paradise Road
Block D, District Lot 8643, Cariboo District
(3015-20/B20190014 – Hames)
Director Bachmeier

• 2019-6A-9
  Moved Director Bachmeier
  Seconded Director Massier

  That the Provincial Agricultural Land Commission application for subdivision to allow to sell the proposed agricultural lot to a family member, pertaining to Block D, District Lot 8643, Cariboo District, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

  However, the requested subdivision lot will have to be rezoned following ALC decision for approval as the proposed lot size of +/- 20 ha (49.42 ac) does not comply with the permitted lot size provisions under the current zoning of R/A.

  Carried Unanimously

10.

ADMINISTRATION

10.2

History of the Northern Capital and Planning Grant

Corporate Vote - Unweighted

• 2019-6A-10
  Moved Director Simpson
  Seconded Director Bachmeier

  That the agenda item summary from John M. MacLean, Chief Administrative Officer, dated May 30, 2019, regarding the History of the Northern Capital and Planning Grant, be received. Further, that the four mayors of the member municipalities, together with the CRD Chair, meet with the Premier to provide a specific business request for a stable source of funding for the Cariboo region, similar to the Northern Capital and Planning Grant.

  Carried Unanimously

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• 2019-6A-11
  Moved Director Glassford
  Seconded Director Fourchalk

  That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated May 15, 2019, with attached Cariboo Regional District Statistics Report and Municipalities Statistics Report and the Inspection Activity Report for April 2019, be received.

  Carried Unanimously

8.

COMMUNITY SERVICES

8.1

Area F Community Halls – Budget Surplus Allocation to Likely Community Hall

Corporate Vote - Unweighted

• 2019-6A-12
  Moved Director LeBourdais
  Seconded Director MacDonald

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 22, 2019, regarding funding support for repairs to structural damage at the Likely Community Hall, be received. Further, that the Area F Community Halls financial plan be amended to allocate up to $10,000 from budget surplus to the Likely and District Chamber of Commerce to support needed repairs at the Likely Community Hall.

  Carried Unanimously

9.

FINANCE

9.1

Request for Permissive Tax Exemption for Forest Grove Legion

Corporate Vote - Unweighted

• 2019-6A-13
  Moved Director Richmond
  Seconded Director MacDonald

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 28 2019, with attached request from the Forest Grove Branch of the Royal Canadian Legion for permissive tax exemption, be received.  Further, that the appropriate bylaw authorizing the permissive tax exemption to the Forest Grove Branch of the Royal Canadian Legion be brought forward.

  Carried Unanimously

9.2

Grant for Assistance Application – Mountain Spruce Community Centre Society

Corporate Vote - Unweighted

• 2019-6A-14
  Moved Director MacDonald
  Seconded Chair Wagner

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 29, 2019, regarding a Grant for Assistance Application from Mountain Spruce Community Centre Society, for the annual Sulphurous/Hathaway Lake Fishing Derby, be received. Further, that funding in the amount of $500 be approved, split equally between the Electoral Areas H and L Grants for Assistance funds.

  Carried Unanimously

10.

ADMINISTRATION

10.1

Deadline for Submission of UBCM Resolutions for the 2019 Convention

Corporate Vote - Unweighted

• 2019-6A-15
  Moved Director Fourchalk
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 30, 2019, regarding the 2019 UBCM resolutions deadline, be received.

  Carried Unanimously

  Director Richmond left the meeting.

  
  

• Interior Forest Pilot Project

  2019-6A-16
  Moved Director Simpson
  Seconded Director Campsall

  That the Chair be authorized to forward a letter to the Minister of Forests, Lands, Natural Resource Operations and Rural Development, requesting that the Quesnel Timber Supply Area be included as one of the three Interior Forest Pilot Projects.

  Carried Unanimously

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019-6A-17
  Moved Director Fourchalk
  Seconded Director LeBourdais

  ​That the consent calendar items, as of June 7, 2019, be received.

  Carried Unanimously

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Minister of Environment and Climate Change - Caribou Habitat Protection in BC

Corporate Vote - Unweighted

• 2019-6A-18
  Moved Director Delainey
  Seconded Director LeBourdais

  That the letter from the Honourable Catherine McKenna, Minister of Environment and Climate Change, dated May 24, 2019, regarding caribou habitat protection in BC, be received.

  Carried Unanimously

11.2.2

Tsilhqot'in National Government - Geographic Name Change Proposals

Corporate Vote - Unweighted

• 2019-6A-19
  Moved Director Delainey
  Seconded Director LeBourdais

  That the letter from Michael Geoghegan, Executive Director, Tsilhqot'in National Government (TNG), dated June 3, 2019, addressed to Carla Jack, Provincial Toponymist, BC Geographical Names Office, Ministry of Forests, Lands, Natural Resource Operations & Rural Development, addressing the CRD's concerns pertaining to the proposed geographic name changes by the TNG, be received.

  Carried Unanimously

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Executive Committee Minutes - May 3, 2019

Corporate Vote - Unweighted

• 2019-6A-20
  Moved Director Glassford
  Seconded Director Kirby

  That the minutes of the Executive Committee meeting, held May 3, 2019, be received.

  Carried Unanimously

12.2

North Cariboo Rural Directors Caucus Minutes - May 14, 2019

Corporate Vote - Unweighted

• 2019-6A-21
  Moved Director Sjostrom
  Seconded Director Fourchalk

  That the minutes of the North Cariboo Rural Directors Caucus meeting, held May 14, 2019, be received.

  Carried Unanimously

12.2.1

Royal Canadian Legion Branch #094 - Request for Support

Corporate Vote - Unweighted

• 2019-6A-22
  Moved Director Glassford
  Seconded Director Massier

  That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held May 14, 2019, be endorsed:

  That the letter from Darcey Horn, Director of Finance, Treasurer and Grant Writer for the Royal Canadian Legion Branch #094, dated March 30, 2019, requesting a letter of support as well as financial support to develop an accessible dock at Legion Beach on Dragon Lake, be received.  That a letter of support be provided to the Royal Canadian Legion Branch #094 for their proposal to construct an accessible dock at Legion Beach on Dragon Lake.  Further, that staff reach out to the Legion to determine what level of financial support they are seeking from the Cariboo Regional District.

  Carried Unanimously

12.3

Central Cariboo Joint Committee Minutes - May 22, 2019

Corporate Vote - Unweighted

• 2019-6A-23
  Moved Director Fourchalk
  Seconded Director Mernett

  That the minutes of the Central Cariboo Joint Committee meeting, held May 22, 2019, be received.

  Carried Unanimously

12.3.1

Esler Recreation Advisory Commission - 2019 Spring Meeting Minutes and Recommendations

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• 2019-6A-24
  Moved Director Delainey
  Seconded Director LeBourdais

  That the following recommendation from the Central Cariboo Joint Committee meeting, held May 22, 2019, be endorsed:
   
  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 16, 2019, and attached minutes from the Esler Recreation Advisory Commission meeting held May 14, 2019, be received. Further, that the following recommendations from the Commission be endorsed:

  1. That the proposed 2019 capital projects for Williams Lake Slo-Pitch League and Williams Lake Soccer Associations be approved, including: the Slo-Pitch League improvement of infields and updates to signage, and the Williams Lake Soccer Associations top-dressing fields, replacement of deck stairs and improved water system for the clubhouse. And further, that $7,500 to each group for approved capital projects be provided as allocated in the Central Cariboo Recreation and Leisure Services (CCRLS) 2019 budget.
  2. That $10,000 be allocated in the community projects envelope of the Central Cariboo Recreation and Leisure Services budget for a co-operative field top-dressing project to encourage more effective water use through improvement of the fields’ water retention.
  3. That the Esler Recreation Advisory Commission members for 2019 be appointed as follows: Linda Barbondy for the WL Slo-Pitch League, Brian Hansen for the WL Soccer Associations, Nick Surette for WL Minor Fastball, and Bruce Newbery and Pierre Mayette for the Esler Community Association.
  Carried Unanimously

12.4

Policy Committee Minutes - May 23, 2019

Corporate Vote - Unweighted

• 2019-6A-25
  Moved Director Glassford
  Seconded Director Sjostrom

  That the minutes of the Policy Committee meeting, held May 23, 2019, be received.

  Carried Unanimously

12.4.1

Rescindment of Policy No. 2016-06B-16 - P1.6 Volunteer Chief, Deputy Chief and Training Officer Recruitment and Retention Bonus

Corporate Vote - Unweighted

• 2019-6A-26
  Moved Director Massier
  Seconded Director Sjostrom

  That the following recommendation from the Policy Committee meeting, held May 23, 2019, be endorsed:
   
  That the agenda item summary from Stephanie Masun, Manager of Protective Services, dated May 8, 2019, regarding removal of Policy No. 2016-06B-16, be received. Further, that Policy No. 2016-06B-16 Volunteer Chief, Deputy Chief and Training Officer Recruitment and Retention Bonus be rescinded in its entirety.

  Carried Unanimously

12.4.2

Cariboo Regional District Cannabis Policy

Corporate Vote - Unweighted

• 2019-6A-27
  Moved Director Cobb
  Seconded Director MacDonald

  That the following recommendation from the Policy Committee meeting, held May 23, 2019, be endorsed:
   
  That the agenda item summary from Havan Surat, Manager of Development Services, dated May 14, 2019, regarding the CRD Cannabis Policy, be received.  Further, that the Non-Medical Cannabis Retail Sales Policy be amended by deleting Section 2c pertaining to Tourist Commercial (C-2) zones.  Further, that all bylaw numbers be deleted from the policy and that references be made to the names of the bylaws only.

  Further, that the Non-Medical Cannabis Retail Sales Policy be adopted as amended.

  Carried Unanimously

12.4.3

Best Practice – Alternate Directors

Corporate Vote - Unweighted

• 2019-6A-28
  Moved Director Fourchalk
  Seconded Director Bachmeier

  That the following recommendation from the Policy Committee meeting, held May 23, 2019, be endorsed:
   
  That the agenda item summary from John MacLean, Chief Administrative Officer, dated May 13, 2019, regarding Alternate Directors and Best Practice guidelines for Electoral Area Directors, be received.  Further, that the Best Practice for Appointment of an Alternate Director guidelines be approved as presented.

  Carried Unanimously

12.4.4

Directors’ Electronic Device Policy

Corporate Vote - Unweighted

• 2019-6A-29
  Moved Director Fourchalk
  Seconded Director Kirby

  That the following recommendation from the Policy Committee meeting, held May 23, 2019, be endorsed:
   
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 1, 2019, regarding an update to the Directors’ Electronic Device Policy, be received. Further, that the "Directors' Electronic Device Policy" and the "Directors' Electronic Device - Software, Hardware and Support Policy" be amalgamated and that the revised policy be forwarded to the Board for endorsement.

  Carried Unanimously

  The meeting recessed at 10:55 a.m.

  The meeting reconvened at 11:07 a.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director A. Delainey, Director M. LeBourdais,  Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
  ABSENT:	Director S. Forseth, Director A. Richmond
  STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - Barkerville Gold Mines Ltd.

Chris Lodder, CEO, President & Director, and Chris Pharness, Vice President Sustainability and Community Relations, of Barkerville Gold Mines Ltd., appeared before the Board to provide a general overview of projects, activities and future plans.

3.3

Delegation - North Cariboo Agricultural Development Advisory Committee

Martin Rossmann, Agricultural Development Advisory Committee Chair, and Lori Fogarty, Agriculture Working Group Team Leader, appeared before the Board to provide an update on activities of the Committee.

The meeting recessed for lunch at 11:57 a.m.

The meeting reconvened at 12:45 p.m.

PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director A. Delainey, Director M. LeBourdais,  Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
ABSENT:	Director S. Forseth, Director A. Richmond
STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications

13.

INVITATIONS

13.1

Invitation - BC First Nations Forestry Council Conference

Corporate Vote - Unweighted

• 2019-6A-30
  Moved Director Fourchalk
  Seconded Director Kirby

  That the invitation to attend the BC First Nations Forestry Council Conference, to be held June 19-21, 2019 in Kelowna, be received.

  Carried Unanimously

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

Central CRD Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019

Stakeholder Vote – Weighted – Electoral Areas D, E and F, and City of Williams Lake

• 2019-6A-31
  Moved Director Cobb
  Seconded Director Delainey

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 29, 2019, regarding Bylaw No. 5213, be received. Further, that Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019 be read a first, second and third time this 7^th day of June, 2019.

  Carried Unanimously
• 2019-6A-32
  Moved Director Cobb
  Seconded Director LeBourdais

  That Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5213, 2019 be adopted this 7^th day of June, 2019.

  Carried Unanimously

16.

CHAIR REPORT/CAO REPORT

• 2019-6A-33
  Moved Director Mernett
  Seconded Director Glassford

  That the report from Chair Margo Wagner, for the period up to and including June 5, 2019, be received.

  Carried Unanimously

17.

DIRECTORS' ROUNDTABLE

The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• Electoral Area F Advisory Planning Commission Appointments

  2019-6A-34
  Moved Director LeBourdais
  Seconded Director Kirby

  That the following persons be reappointed as members of the Advisory Planning Commission for Electoral Area F:

  George Atamanenko

  Ross McCoubrey

  John Hoyrup

  Jack Darney

  Bee Hooker

  Doug Watt

  Cuyler Huffman

  Carried Unanimously

• Electoral Area B Advisory Planning Commission Appointment

  2019-6A-35
  Moved Director Bachmeier
  Seconded Director Massier

  That Sybille Muschik be appointed as a member of the Electoral Area B Advisory Planning Commission.

  Carried Unanimously

• Electoral Area B Advisory Planning Commission - Rescind Appointments

  2019-6A-36
  Moved Director Bachmeier
  Seconded Director Fourchalk

  That the previous appointments of Desiree and Shane Stobbe to the Electoral Area B Advisory Planning Commission, be rescinded.

  Carried Unanimously

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019-6A-37
  Moved Director Sjostrom
  Seconded Director Glassford

  ​That the meeting of Cariboo Regional District Board be adjourned at 1:37 p.m. June 7, 2019.

  Carried Unanimously