CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, June 19, 2020

9:45 A.m. - 4:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 29, 2020

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held May 29, 2020, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of June 19, 2020, be received.

3.2

10:30 a.m. - United Way (Thompson Nicola Cariboo)

Kristi Rintoul, Director of Community Impact, and Katie Neustaeter will join the meeting via electronic means to provide information on the BC211 Initiative.

3.3

11:30 a.m. - RCMP District Commanders

Insp. Jeff Pelley, Williams Lake; S/Sgt. Darren Dodge, Quesnel; and S/Sgt. Svend Nielsen, 100 Mile House; will join the meeting via electronic means to discuss crime statistics, policing issues and what assistance the CRD Board may be able to provide.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area G – BL 5210

Stakeholder Vote – Unweighted – All Electoral Areas

4813 Eagle Avenue
Lot 25, District Lot 5, Lillooet District, Plan 5851, Except Plans 7382 and 28372
From Residential 2 (R 2) zone to Special Exception Residential 2 (R 2-2) and Multi-Family Residential (R 3) zones
(3360-20/20190017 – Smith) (Agent: Michael Kidston Land Surveying Ltd.)
Director Richmond

• That South Cariboo Area Zoning Amendment Bylaw No. 5210, 2020 be read a first and second time this 19^th day of June, 2020.

5.

DEVELOPMENT SERVICES - OTHER BUSINESS

5.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated May 29, 2020, with attached Provincial Agricultural Land Commission Decisions Report as of May 26, 2020, be received.

5.2

Temporary Expanded Service Area Authorization – LCRB Policy Directive No: 20-13

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Senior Planner, dated May 29, 2020, regarding the Liquor and Cannabis Regulation Branch Policy Directive No. 20-13, be received. Further, that the CRD Board pre-approve all liquor primary and manufacturer applications for a temporary expanded service area made under the BC Liquor and Cannabis Regulation Branch Policy Directive No. 20-13.

6.

COMMUNITY SERVICES

6.1

NDIT Application - Cariboo Ski-Touring Club – Hallis Lake Lodge Improvement Project

Corporate Vote – Unweighted

• That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated June 10, 2020, regarding a grant application from the Cariboo Ski-Touring Club to the Northern Development Initiative Trust, for $7,319 in funding from the Community Halls and Recreation Facilities Program for the Lodge Improvement Project, be received. Further, that the application be supported.

7.

PROTECTIVE SERVICES

7.1

UBCM Grant Funding

Corporate Vote - Unweighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated June 6, 2020, regarding the CRD’s application to the UBCM’s 2020 Community Emergency Preparedness Fund, be received. Further, that the Board supports the proposed project to upgrade existing IT assets in the Emergency Operation Centre as well as for new equipment to increase capacity, and confirms the CRD’s willingness to provide overall grant management.

7.2

Emergency Medical Assistants Licensing Board Examination Changes

Corporate Vote - Unweighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated June 10, 2020, regarding proposed changes to the EMA First Responder training and examination processes, be received. Further, that staff provide a report to the Board in early October as to the results of the FCABC report and consideration of the First Responder program in the CRD.

7.3

Request from Greeny Lake Volunteer Fire Department

Corporate Vote - Unweighted

• That the agenda item summary from Stuart Larson, Manager of Protective Services, dated June 5, 2020, be received. Further, that the request for feasibility funds to explore the possibility of establishing the Greeny Lake Volunteer Fire Department as a CRD service be denied as the initial investigation of staff determines that the undertaking is not economically viable.

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - May 2020

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of May 2020, in the amount of $1,150,363.62, consisting of $140,544.65 paid by cheque, $967,214.18 paid through electronic funds, and $42,604.79 paid by Mastercard, be received and ratified.

8.2

Grant for Assistance Application – Forest Grove & District Rod & Gun Club

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 10, 2020, regarding a Grant for Assistance Application from the Forest Grove & District Rod & Gun Club, requesting $1,000 to assist in fixing up the new (old) clubhouse moved to the property in 2019, be received. Further action at the discretion of the Board.

8.3

Grant for Assistance Application – Williams Lake Cycling Club

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 10, 2020, regarding a Grant for Assistance Application from the Williams Lake Cycling Club, requesting $1,000 to help with the creation of a sign for the bike park in Boitanio Park, be received. Further action at the discretion of the Board.

8.4

2019 Cariboo Regional District Statement of Financial Information

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 15, 2020, regarding the 2019 Statement of Financial Information be received and approved for release to the Ministry of Municipal Affairs and Housing.

9.

ADMINISTRATION

9.1

CRD COVID-19 Response Plan and CRD Administrative Offices Reopening Plan

Corporate Vote - Unweighted

• That the agenda item summary from Bernice Crowe, Human Resources Advisor, dated June 11, 2020, regarding the Cariboo Regional District COVID-19 Response Plan, be received. Further, that the Cariboo Regional District Administrative Offices Reopening Plan, be endorsed.

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of June 19, 2020, be received.

10.1.1

Rural Refuse Report - February - April 2020

10.1.2

BC Real Estate Association - Real Estate Stakeholder Joint Recommendations

10.1.3

Building Permit Statistics - May 2020

10.1.4

Cariboo Gold Project Environmental Assessment - Public Comment Period and Open Houses

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

North Cariboo Joint Committee Minutes - May 19, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting, held May 19, 2020, be received.

11.1.1

Regional Community Airports of Canada Report 

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting, held May 19, 2020, be considered for endorsement:

  That the Regional Community Airports of Canada (RCAC) Report, dated May 6, 2020, to Quesnel City Council and to the Cariboo Regional District Board of Directors, be received.  Further, that a letter of support be directed to the Federal Government, for the RCAC's letter to Federal Minister of Transport Garneau, dated April 21, 2020, requesting funding assistance through the Airports Capital Assistance Program.

11.1.2

Amendment to North Cariboo Recreation & Parks Fees and Charges Bylaw

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting, held May 19, 2020, be considered for endorsement:

  That the North Cariboo Recreation & Parks Fees and Charges Bylaw be amended to incorporate the proposed fees and charges represented in attachments to Staff Report #05-2020; specifically:

  "The fees for the provision of services proposed is for an increase by two (2) percent per year across the board for all rates, fees, public admissions and rentals for a 3-year term.  The exception to this proposal is an increase for a 3-year term for arena ice rentals for youth and adults at 2% in year 1, 5% in year 2, and 5% in year 3."

11.2

Central Cariboo Joint Committee Minutes - May 27, 2020

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held May 27, 2020, be received.

11.2.1

Central Cariboo Joint Committee Terms of Reference Amendment

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Joint Committee meeting, held May 27, 2020, be considered for endorsement:

  That the Central Cariboo Joint Committee Terms of Reference be amended to allow for any City of Williams Lake Council member to attend meetings as an alternate, when an appointed member of Council is unable to attend.

11.3

South Cariboo Joint Committee Minutes - June 8, 2020

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held June 8, 2020, be received.

11.3.1

Request from 100 Mile House Soccer Association

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 8, 2020, be considered for endorsement:

  That the email from Nicole Weir, President, 100 Mile House Soccer Association, dated May 4, 2020, requesting that the payment from the association to the district be forgiven for this year due to the Covid-19 restrictions and impacts to the soccer season, be received.  Further, that the fees be pro-rated on a weekly basis should the fields be utilized in 2020 by the soccer association. 

11.3.2

Request from the 100 Mile House Wranglers Hockey Club for Agreement Payment Deferral

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 8, 2020, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 1, 2020, regarding a request from the 100 Mile House Wranglers Hockey Club for Use and Occupancy Agreement payment deferral and agreement suspension, be received. Further, that the request be approved and the payments due for July and October 2020 be deferred and the agreement terms be suspended until such time as the operating plan for the league and the team is in place.

11.3.3

Request from 100 Mile Slo-Pitch Association 

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 8, 2020, be considered for endorsement:

  That the letter from Kristy Anderson, on behalf of the 100 Mile House Slo-Pitch Association, requesting a reduction in fees for the 2020 slo-pitch softball season, be received.  Further, that the fees be reduced by 25% if the league does not play a full season.

11.4

North Cariboo Rural Directors Caucus Minutes - June 9, 2020

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held June 9, 2020, be received.

11.4.1

Request for Financial Contribution towards Goldfish Control in Dragon Lake

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held June 9, 2020, be considered for endorsement:

  That the email from Russell Bobrowski, Fisheries Biologist, Cariboo Region, Ministry of Forests, Lands, Natural Resource Operations, and Rural Development, dated April 15, 2020, requesting financial contribution from the CRD and City of Quesnel towards a project to control goldfish in Dragon Lake, be received. Further, that a letter be forwarded to the Ministry of Forests, Lands, Natural Resource Operations, and Rural Development, requesting that the the removal of goldfish from Dragon Lake remain a Ministry priority.

11.5

Policy Committee Minutes - June 11, 2020

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held June 11, 2020, be received.

11.5.1

Further Revisions to Grants for Assistance Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held June 11, 2020, be considered for endorsement:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 4, 2020, regarding revisions to the Grants for Assistance Policy, be received. Further, that section 2. b) ii. be amended to read:

  "The Year Round Intake Grants for Assistance Program, intended to assist organizations under unforeseen or time sensitive circumstances which preclude an application to the Annual Intake Program."

  And further, that our website be updated near the form for the Annual Intake to include a statement that if the request is time-sensitive, you may contact your area Director as other options may be available, and include a link to the Directors' contact information. And further still, that the Policy be amended under section 1. c (Year Round Intakes Grants for Assistance - Application) to read:

  "Applications shall be available from Electoral Area Directors, and staff will refer all prospective applicants to the appropriate Electoral Area Director(s), who may at their discretion, forward the request to the Board for consideration of approval."

11.5.2

Review of Director Remuneration Bylaw

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held June 11, 2020, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 28, 2020, regarding Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5259, 2020, be received. Further, that to expedite improvement, section 5 of Schedule A be amended to include the addition of the following:

  "If payment is requested, it will go through the CAO and Board Chair, who have discretion on whether or not to bring the request forward to the Board for ratification."

  And further, that staff draft a long-term solution to the issue of Emergency Response Pay and bring it back to the Committee for review. 

11.5.3

Review of CAO Evaluation Form

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held June 11, 2020, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 4, 2020, regarding the evaluation form for the Chief Administrative Officer’s Performance Review, be received. Further, that instructions be added to the form asking participants to use N/A if they don't feel they have a working knowledge of the criteria assigned. And further, that the form be reformatted to offer a check box of 1 to 10 rather than having participants write in their number. 

11.5.4

Amendment to Workplace Bullying, Harassment and Violence Policy - Directors

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held June 11, 2020, be considered for endorsement:

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 2, 2020, regarding the CRD’s Workplace Bullying, Harassment and Violence Policy – Directors, be received. Further, that the section entitled, “Code of Conduct” be deleted from the Policy.

12.

BYLAWS FOR CONSIDERATION OF THREE READINGS

12.1

Cariboo Regional District Interlakes Area Fire Protection Loan Authorization Bylaw No. 5271, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5271, be received. Further, that Cariboo Regional District Interlakes Area Fire Protection Loan Authorization Bylaw No. 5271, 2020 be read a first, second and third time this 19^th day of June 2020.

12.2

Cariboo Regional District Lac La Hache Fire Protection Loan Authorization Bylaw No. 5272, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5272, be received. Further, that Cariboo Regional District Lac La Hache Fire Protection Loan Authorization Bylaw No. 5272, 2020 be read a first, second and third time this 19^th day of June 2020.

12.3

Cariboo Regional District Ten Mile Lake Fire Protection Loan Authorization Bylaw No. 5273, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5273, be received. Further, that Cariboo Regional District Ten Mile Lake Fire Protection Loan Authorization Bylaw No. 5273, 2020 be read a first, second and third time this 19^th day of June 2020.

12.4

Cariboo Regional District West Fraser Fire Protection Loan Authorization Bylaw No. 5274, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5274, be received. Further, that Cariboo Regional District West Fraser Fire Protection Loan Authorization Bylaw No. 5274, 2020 be read a first, second and third time this 19^th day of June 2020.

12.5

Cariboo Regional District Wildwood Fire Protection Loan Authorization Bylaw No. 5275, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5275, be received. Further, that Cariboo Regional District Wildwood Fire Protection Loan Authorization Bylaw No. 5275, 2020 be read a first, second and third time this 19^th day of June 2020.

12.6

Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5276, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5276, be received. Further, that Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5276, 2020 be read a first, second and third time this 19^th day of June 2020.

12.7

Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5277, 2020

Corporate Vote - Weighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 8, 2020, regarding Bylaw No. 5277, be received. Further, that Cariboo Regional District Deka Lake Fire Protection Loan Authorization Bylaw No. 5277, 2020 be read a first, second and third time this 19^th day of June 2020.

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5259, 2020

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 17, 2020, regarding Bylaw No. 5259, be received. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5259, 2020 be read a first, second and third time this 19^th day of June 2020.

• #2: That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5259, 2020 be adopted this 19^th day of June 2020.

14.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

14.1

MFA Report on Activities for Period Ending May 15, 2020

Corporate Vote - Unweighted

• That the Municipal Finance Authority report on activities during the 2019 year and first quarter of 2020, as provided by Director Richmond, be received.

14.2

Request from Director Forseth to Access Director Initiative Funds to Virtually Attend LGLA Session

Policy requires 2/3rd of Electoral Area Directors in favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 11, 2020, regarding a request from Director Forseth to access up to $250 from the Electoral Area D Director Initiative Fund to virtually attend the Local Government Leadership Academy’s session entitled, “How to Rock your Next Video Call”, be received. Further action at the discretion of the Board.

15.

CHAIR REPORT/CAO REPORT

15.1

Report from Chair Margo Wagner

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including June 17, 2020, be received.

15.2

Report from CAO John MacLean

Corporate Vote - Unweighted

• That the Chief Administrative Officer report from John MacLean, for the period ending June 16, 2020, including the attached 2020-2022 Strategic/Tactical Plan Quarterly Report, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90(1) (j) and (k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1) (j) and (k) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. June 19, 2020.