CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, October 12, 2018
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - September 21, 2018

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held September 21, 2018, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of October 12, 2018, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area B - BL 5178

Stakeholder Vote – Unweighted – All Electoral Areas

District Lot 3306, Cariboo District
From Resource/Agricultural (R/A) zone to Rural 2 (RR 2) zone
(3360-20/20180037 - Dillabough)
Director Bruce

• That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5178, 2018 be read a first and second time this 12^th day of October, 2018. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicants.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area I - Bylaw 5150

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 3986, Cariboo District, Plan 24432, Except Plan 25048
From Rural 1 (RR 1) zone to Lakeshore Residential (RL) zone, Lakeshore Residential 2 (RL 2) zone and Settlement Area 2 (RS 2) zone
(3360-20/0020 - Parkins)
Director Cash

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5150, 2018 a third time, this 12^th day of October, 2018.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area G - BL 5140

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 9 District Lot 352, Lillooet District, Plan 30963
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180012 - Goldschmidt) ( Agent: Nigel Hemingway)
Director Richmond

• That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5140, 2018, be adopted this 12^th day of October, 2018.

7.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

7.1

Area G - DVP20180048

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 2, District Lot 4, Lillooet District, Plan KAP75964
(3090-20/20180048 - Springmann)
Director Richmond

(Comments from Interior Health added at late publishing)

• #1: That the application for a Development Variance Permit pertaining to Lot 2, District Lot 4, Lillooet District, Plan KAP75964 be received. Further that a Development Variance Permit be approved to vary Section 4.2 (b) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  i)  The watercourse setback from 30 m (98.4 ft.) to 1.5 m (4.92 ft.); and

• #2:  That a Development Variance Permit be approved to vary Section 4.2 (c) ii) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows: 

   ii) the watercourse elevation from 3 m (9.84 ft.) to 0.8 m (2.62 ft.), subject to the following condition(s):

  a) The existing covenant KF106925 from 1992 registered between the owner, Ministry of Environment and the Cariboo Regional District under Section 215(2) (A) Land Title Act be released as it is outdated and therefore no longer effective;

  b) The existing covenant KK56913 from 1996 registered between the owner and the Cariboo Regional District under Section 215 Land Title Act be released as it is no longer valid because it is based on previous Bylaw No. 1000 which has been replaced by the current Bylaw No. 3501, 1999; and

  c) The applicant offering to enter into and entering into a covenant to ensure that the CRD is not liable for any future consequences with respect to close proximity and low elevation from the watercourse and lake. 

  Further, that the cost of registration of the covenant be borne by the applicant.

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Lac La Hache Official Community Plan

Stakeholder Vote – Unweighted – All Electoral Areas

• #1: That the Board consider the results of the public hearing when making a determination as to whether or not to read the Lac La Hache Official Community Plan, Bylaw No. 5170, 2018 a third time, this 12^th day of October, 2018.

• #2: That the Lac La Hache Official Community Plan, Bylaw No. 5170, 2018 be adopted, this 12th day of October, 2018.

8.2

Municipalities and Cariboo Regional District Building Statistics Reports

Corporate Vote - Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated September 27, 2018, with attached Cariboo Regional District Statistics Report, Municipalities Building Inspection Statistics Report, and the Inspection Activity Report for August 2018, be received.

9.

COMMUNITY SERVICES

9.1

NDIT Application – Forest Grove Community Hall Improvement

Corporate Vote - Unweighted

• That the agenda item summary from Adi Gurung, Regional Economic/Community Development Officer, dated October 1, 2018, regarding a grant application from the Forest Grove & District Recreation Society to the Northern Development Initiative, for $30,000 in funding from the Community Halls and Recreation Facilities Program to perform improvements at the Forest Grove Community Hall, be received. Further, that the application be supported.

10.

COMMUNICATIONS

10.1

Interlakes Referendum Communications Evaluation

Corporate Vote - Unweighted

• That the agenda item summary from Emily Epp, dated October 3, 2018, regarding the evaluation of the Interlakes Fire Truck Referendum communications plan, be received.

11.

FINANCE

11.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - September 2018 

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of September 2018, in the amount of $2,810,110.05, consisting of $1,228,120.85 paid by cheque, $1,461,350.97 paid through electronic funds, and $120,638.23 paid by Mastercard, be received and ratified.

12.

ADMINISTRATION

12.1

Request from Quesnel – Supply Water Outside City Limits

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated October 3, 2018, regarding a request from the City of Quesnel for permission to supply water outside of City limits, be received. Further, that permission be provided to the City of Quesnel to provide municipal water to the proposed Quesnel Junior School located on Maple Drive in Electoral Area A, in accordance with Section 13 (1) (b) of the Community Charter.

12.2

2019 Board Meeting Schedule

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Corporate Officer, dated September 19, 2018, with attached 2019 Board meeting schedule, be received and that the schedule be endorsed as presented.

13.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

13.1

South Cariboo Rural Directors Caucus Minutes - September 17, 2018

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting, held September 17, 2018, be received.

13.2

South Cariboo Joint Committee Minutes - September 17, 2018

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held September 17, 2018, be received.

13.2.1

108 Mile and District of 100 Mile House Garbage and Recycling Contracts

Stakeholder Vote - Weighted, Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held September 17, 2018, be considered for endorsement:

  That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated July 17, 2018, regarding a joint Request for Proposal (RFP) for the 108 Mile Ranch and the District of 100 Mile House curbside garbage and recycling collection and disposal contracts, be received.

  Further, that an RFP be issued jointly by the Cariboo Regional District and the District of 100 Mile House in 2019, for curbside garbage and recycling collection and disposal for the 108 Mile Ranch and the District of 100 Mile House.

  Further, that the RFP stipulate that the successful Contractor shall enter into separate agreements with each local government.

13.2.2

Deferred Item - South Cariboo Solid Waste Function Boundary

Stakeholder Vote - Weighted - All Electoral Areas, District of 100 Mile House and District of Wells

• That the following recommendation from the South Cariboo Joint Committee meeting, held September 17, 2018, be considered for endorsement:

  That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated June 6, 2018, regarding the South Cariboo Solid Waste function, be received. Further, that the South Cariboo Solid Waste Function be combined with the Rural Refuse function, and that staff undertake the necessary steps to accommodate this change.

13.3

Policy Committee Minutes - September 20, 2018

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held September 20, 2018, be received.

13.3.1

Proposed Firesmart Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held September 20, 2018, be considered for endorsement:

  That a firesmart policy be drafted, similar to the PL4.5 Shoreland Management Policy, for use in the rezoning application process. The Policy Committee recommends to the Board that a new policy be developed.

13.4

Committee of the Whole Minutes - September 20, 2018

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held September 20, 2018, be received.

13.4.1

Inland Water – Speed Restrictions – Local Processes

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting, held September 20, 2018, be considered for endorsement:

  That the memorandum from John MacLean, Chief Administrative Officer, dated September 18, 2018, regarding boat restrictions on smaller lakes, be received. Further, that a response be forwarded to the proponent advising that travel on navigable waters is Federal jurisdiction and boat speed restrictions set by Transport Canada, and that the CRD will not be undertaking the process for a further speed restriction on Wilson Lake.

13.5

Central Cariboo Joint Committee Minutes - September 26, 2018

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Joint Committee meeting, held September 26, 2018, be received.

13.5.1

CMRC Special Needs Pass Pricing Request

Stakeholder Vote - Weighted, Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting, held September 26, 2018, be considered for endorsement:

  That the letter from Axis Family Resources dated July 4, 2018 together with the covering memo from Geoff Paynton, Director of Community Services, City of Williams Lake be received and that the Fees and Charges Bylaw be amended to allow for all persons with special needs to be eligible for the Special Needs Pass.

13.5.2

West Fraser Aquatic Centre Operating Budget – Implications Resulting from Facility Upgrades

Corporate Vote - Weighted

• That the following recommendation from the Central Cariboo Joint Committee meeting, held September 26, 2018, be considered for endorsement:

  That pursuant to the report of Geoff Paynton, Director of Community Services, City of Williams Lake dated September 6, 2018, the Cariboo Memorial Recreation Complex’ operating budget be increased by $235,000 per year to reflect the new reality of operation cost resulting from West Fraser Aquatic Centre upgrades.

13.5.3

Museum of the Cariboo Chilcotin Society Fee for Service Agreement with City of Williams Lake

Stakeholder Vote - Weighted, Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting, held September 26, 2018, be considered for endorsement:

  That the letter regarding the 2018-2019 Fee for Service Agreement between the Museum of the Cariboo Chilcotin Society and the City of Williams Lake be received and Staff be requested to report back to the Joint Committee with further information on the total funds remaining in the Central Cariboo’s Cariboo Strong fund, including a list of all projects approved to date and consideration of $24,000 per year for two years toward the Museum’s Fee for Service.

13.6

North Cariboo Rural Directors Caucus Minutes - October 9, 2018

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held October 9, 2018, be received.

13.6.1

Conference Hosting Support Request from the Cariboo Chilcotin Coast Tourism Association

Stakeholder Vote - Weighted, Electoral Areas A, B, C and I

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held October 9, 2018, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 12, 2018, regarding a conference hosting support request from the Cariboo Chilcotin Coast Tourism Association (CCCTA), as referred to the North Cariboo Rural Directors Caucus by the CRD Board at its meeting on September 21, 2018, be received. Further, that funding support in the amount of $300 be provided, allocated from the North Cariboo Economic Development budget, and that the CCCTA be requested to host a future event in the North Cariboo.

14.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

14.1

Grant for Assistance Request – Alexandria Community Club

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated October 4, 2018, regarding a request from Director Armstrong for Electoral Area A Grants for Assistance funds to be approved for the Alexandria Community Hall Society, to pay the fees associated with reestablishing their status as a registered non-profit society, be received. Further action at the discretion of the Board.

14.2

Request from Director Sorley for Community Forest Application Letter of Support

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Corporate Officer, dated October 3, 2018, regarding a request from Director Sorley for a letter of support for the Big Lake Community Association and the Likely Xatsull Community Forest Ltd.’s application for a community forest licence, be received. Further action at the discretion of the Board.

15.

CHAIR REPORT/CAO REPORT

(A report from the Chair added at late publishing)

• That the report from Chair Margo Wagner, up to and including October 10, 2018, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90(1)(a) and (c) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90(1)(a) and (c) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. October 12, 2018.