CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, October 25, 2019
Time:	9:50 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT :

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• and Director G. Fourchalk

STAFF :

• K. Erickson, Chief Financial Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• E. Epp, Manager of Communications,
• H. Surat, Manager of Development Services,
• L. Schick, Deputy Corporate Officer/Executive Assistant,
• and M. Croft, Recording Secretary

---

1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2019-10C-1
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 3, 2019

​Corporate Vote - Unweighted

• 2019-10C-2
  Moved Director Forseth
  Seconded Director Massier

  ​That the minutes of the Cariboo Regional District Board meeting held October 3, 2019, be received and adopted.

  Carried Unanimously

2.2

Minutes of the Cariboo Regional District Board Meeting - October 4, 2019

Corporate Vote - Unweighted

• 2019-10C-3
  Moved Director Delainey
  Seconded Director Sjostrom

  That the minutes of the Cariboo Regional District Board meeting held October 4, 2019, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019-10C-4
  Moved Director Sjostrom
  Seconded Director LeBourdais

  ​That the Delegations Memorandum of Business, as of October 25, 2019, be received.

  Carried Unanimously
• 2019-10C-5
  Moved Director Forseth
  Seconded Director Bachmeier

  That Geoscience BC be invited to attend an upcoming meeting as a delegation.

  Carried Unanimously

9.

ADMINISTRATION

9.3

Petition Results – Emerald/Crown Royal Island Parking Service

Corporate Vote - Unweighted

• 2019-10C-6
  Moved Director Richmond
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 24, 2019, with attached Certificate of Sufficiency and letters from property owners regarding the Emerald/Crown Royal Island Parking Service Establishment, be received.

  Carried Unanimously

4.

DEVELOPMENT SERVICES - OTHER BUSINESS

4.1

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• 2019-10C-7
  Moved Director Delainey
  Seconded Director Glassford

  That the agenda item summary from Havan Surat, Manager of Development Services, dated October 9, 2019, with attached Cariboo Regional District Building Inspection Statistics Report, Municipalities Building Inspection Statistics Report and the Inspection Activity Report for September 2019, be received.

  Carried Unanimously

4.2

Unsightly Premises on Provincial Forfeiture Properties

Corporate Vote - Unweighted

• 2019-10C-8
  Moved Director Forseth
  Seconded Director Fourchalk

  That the agenda item summary from Havan Surat, Manager of Development Services, dated October 17, 2019, regarding unsightly issues for provincial forfeiture properties, be received.

  Carried Unanimously

4.3

Cariboo Regional District Bylaw Offence Notice Enforcement Bylaw No. 5247, 2019 and Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5248, 2019

Corporate Vote - Unweighted

• 2019-10C-9
  Moved Director Forseth
  Seconded Director MacDonald

  That the agenda item summary from Havan Surat, Manager of Development Services, dated October 16, 2019, regarding Bylaw No. 5247, be received. Further, that Cariboo Regional District Bylaw Offence Notice Bylaw No. 5247, 2019 be read a first, second and third time this 25^th day of October, 2019.

  Carried Unanimously
• 2019-10C-10
  Moved Director LeBourdais
  Seconded Director Fourchalk

  That Cariboo Regional District Bylaw Offence Notice Bylaw No. 5247, 2019 be adopted this 25^th day of October, 2019.

  Carried Unanimously
• 2019-10C-11
  Moved Director Sjostrom
  Seconded Director Forseth

  That Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5248, 2019 be read a first, second and third time this 25^th day of October, 2019.

  Dealt with by the following resolution
• 2019-10C-12
  Moved Director Fourchalk
  Seconded Director MacDonald

  That consideration of Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5248, 2019 be deferred until later in the meeting.

  Carried Unanimously
• 2019-10C-20
  Moved Director Richmond
  Seconded Director Delainey

  That Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5248, 2019 be read a first, second and third time this 25th day of October, 2019.

  Carried Unanimously
• 2019-10C-21
  Moved Director Richmond
  Seconded Director Massier

  That Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5248, 2019 be adopted time this 25^th day of October, 2019.

  Carried Unanimously

5.

ENVIRONMENTAL SERVICES

5.1

Refuse Site Inspection Report

Corporate Vote - Unweighted

• 2019-10C-13
  Moved Director Forseth
  Seconded Director Glassford

  That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated October 7, 2019, and attached Refuse Site Inspection Report for July 8, 2019 to September 30, 2019, be received.

  Carried Unanimously

6.

COMMUNITY SERVICES

6.1

NDIT Application – Mica Mountain Snowmobile Club

Corporate Vote – Unweighted

• 2019-10C-14
  Moved Director Forseth
  Seconded Director Fourchalk

  That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated October 16, 2019, regarding a grant application from the Mica Mountain Snowmobile Club to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities Program to purchase a grader to maintain access, be received. Further, that the application be supported.

  Carried Unanimously

7.

COMMUNICATIONS

7.1

Report on Electoral Area Signs

Corporate Vote - Unweighted

• 2019-10C-15
  Moved Director Forseth
  Seconded Director LeBourdais

  That the agenda item summary from Emily Epp, Manager of Communications, dated October 10, 2019, regarding the CRD’s electoral area signs, be received and referred to the November 13th Finance/Budget Committee meeting for consideration.

  Carried Unanimously

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - September 2019

​​Corporate Vote - Unweighted

• 2019-10C-16
  Moved Director Forseth
  Seconded Director Sjostrom

  ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of September 2019, in the amount of $2,331,678.55, consisting of $733,391.94 paid by cheque, $1,533,727.08 paid through electronic funds, and $64,559.53 paid by Mastercard, be received and ratified.

  Carried Unanimously

8.2

Grant for Assistance Application – Chimney and Felker Lakes Landholder Association

Corporate Vote - Unweighted

• 2019-10C-17
  Moved Director Delainey
  Seconded Director Forseth

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated October 17, 2019, regarding a Grant for Assistance Application from the Chimney and Felker Lakes Landholder Association for the purchase of a multi-use sound system, be received.  Further, that policy be waived and that funding in the amount of $1,000 be authorized from the Electoral Area E Grants for Assistance funds.

  Carried Unanimously

9.

ADMINISTRATION

9.1

2020 Board Meeting Schedule

Corporate Vote - Unweighted

• 2019-10C-18
  Moved Director Fourchalk
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 10, 2019, with attached 2020 Board Meeting Schedule, be received and that the schedule be endorsed as presented.

  Carried Unanimously

9.2

A Request from BC Cattlemen’s Association for High-Speed Internet Access

Corporate Vote - Unweighted

• 2019-10C-19
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 10, 2019, with attached request from the BC Cattlemen’s Association for the CRD to become a service provider for high-speed internet access in rural areas, be received.

  Carried Unanimously

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019-10C-22
  Moved Director Massier
  Seconded Director Cobb

  ​That the consent calendar items, except 10.1.2, as of October 25, 2019, be received.

  Carried Unanimously
• 2019-10C-23
  Moved Director Fourchalk
  Seconded Director Kirby

  That consideration of the letter from the Corporation of the Village of Pouce Coupe requesting support for City of Enderby's resolution regarding Fostering Transportation Network Services in Small Communities, be deferred until the November 15, 2019 meeting.

  Carried Unanimously

10.2

Responses to Board Correspondence/Meeting Follow-up

10.2.1

Response from Minister of Natural Resources to City of PG - Collective Letter from Forestry Dependent Communities

Corporate Vote - Unweighted

• 2019-10C-24
  Moved Director Cobb
  Seconded Director Fourchalk

  That the letter from the Honourable Amarjeet Sohi, Canada's Minister of Natural Resources, dated August 13, 2019, responding to the collective letter from forestry dependent communities regarding the impact of sawmill closures and production curtailments, and seeking support from the Government of Canada, be received.

  Carried Unanimously

10.2.2

Response from Minister of Transportation and Infrastructure - West Fraser Road Flood Recovery Project

Corporate Vote - Unweighted

• 2019-10C-25
  Moved Director Cobb
  Seconded Director Fourchalk

  That the letter from the Honourable Claire Trevena, Minister of Transportation and Infrastructure, dated October 10, 2019, regarding the West Fraser Road Flood Recovery Project, be received.

  Carried Unanimously

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

North Cariboo Joint Planning Committee Minutes - September 10, 2019

Corporate Vote - Unweighted

• 2019-10C-26
  Moved Director Glassford
  Seconded Director Massier

  That the minutes of the North Cariboo Joint Planning Committee meeting, held September 10, 2019, be received.

  Carried Unanimously

11.1.1

Recreation Passes to the Quesnel and District Arts and Recreation Centre for New RCMP Recruits

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• 2019-10C-27
  Moved Director Sjostrom
  Seconded Director Simpson

  That the following recommendation from the North Cariboo Joint Planning Committee meeting, held September 10, 2019, be endorsed:

  That new Royal Canadian Mounted Police recruits and their families receive free admission to the Quesnel & District Arts and Recreation Centre for one year.

  Carried Unanimously

11.2

Solid Waste Management Committee Minutes - October 3, 2019

Corporate Vote - Unweighted

• 2019-10C-28
  Moved Director Richmond
  Seconded Director MacDonald

  That the minutes of the Solid Waste Management Committee meeting, held October 3, 2019, be received.

  Carried Unanimously

  The meeting recessed at 10:40 a.m.

  The meeting reconvened at 11:00 a.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
  STAFF:	K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, H. Surat, Manager of Development Services, L. Schick, Deputy Corporate Officer/Executive Assistant, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - Ministry of Forests, Lands, Natural Resource Operations and Rural Development

Tami Kendall and Sean Mitchell, from the Caribou Recovery Team for the Ministry of Forests, Lands, Natural Resource Operations and Rural Development, provided a planning session, via teleconference, on the Tweedsmuir-Entiako, Itcha-Ilgachuz, Rainbows and Charlotte Alplands Caribou Herds.

The meeting recessed at 11:24 a.m.

The meeting reconvened at 12:41 p.m.

PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
STAFF:	K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, H. Surat, Manager of Development Services, L. Schick, Deputy Corporate Officer/Executive Assistant, M. Croft, Recording Secretary

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.3

North Cariboo Rural Directors Caucus Minutes - October 8, 2019

Corporate Vote - Unweighted

• 2019-10C-29
  Moved Director Glassford
  Seconded Director Sjostrom

  That the minutes of the North Cariboo Rural Directors Caucus meeting, held October 8, 2019, be received.

  Carried Unanimously

11.3.1

Request for Funding Support from the Quesnel Rodeo Club

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• 2019-10C-30
  Moved Director MacDonald
  Seconded Director Fourchalk

  That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held October 8, 2019, be received.

  That a goal be included in the North Cariboo Recreation and Parks business plan to ensure appropriate signage is at all sub regional recreation facilities.

  Carried Unanimously

11.4

North Cariboo Joint Planning Committee Minutes - October 8, 2019

Corporate Vote - Unweighted

• 2019-10C-31
  Moved Director Glassford
  Seconded Director Sjostrom

  That the minutes of the North Cariboo Joint Planning Committee meeting, held October 8, 2019, be received.

  Carried Unanimously

11.5

Executive Committee Minutes - October 16, 2019

Corporate Vote - Unweighted

• 2019-10C-32
  Moved Director Fourchalk
  Seconded Director Massier

  That the minutes of the Executive Committee meeting, held October 16, 2019, be received.

  Carried Unanimously

12.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

12.1

Request from Director Forseth to Access Electoral Area D Director Initiative Funds

Policy requires 2/3rds of Electoral Area Directors in Favour

• 2019-10C-33
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 10, 2019, regarding a request from Director Forseth to access up to $1,600 from Electoral Area D Director Initiative Funds to attend the 2020 BC Natural Resources Forum from January 28^th-30^th, be received and that the funds be authorized as requested. 

  Carried Unanimously

12.2

A Request from Director Forseth to Withdraw Funding Support for Central Cariboo Housing Study

Corporate Vote - Weighted

• 2019-10C-34
  Moved Director Forseth
  Seconded Director LeBourdais

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 10, 2019, regarding a request from Director Forseth to withdraw the CRD’s funding support for the Central Cariboo Housing Needs Study, be received. 

  Carried Unanimously
• 2019-10C-35
  Moved Director LeBourdais
  Seconded Director Forseth

  That the next Central Cariboo Joint Committee agenda include a fulsome discussion on what has been done to date to move the Central Cariboo Housing Needs study forward.

  Carried Unanimously

13.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• 2019-10C-36
  Moved Director Forseth
  Seconded Director Richmond

  That the report from Chair Margo Wagner, for the period up to and including October 23, 2019, be received.

  Carried Unanimously

14.

DIRECTORS' ROUNDTABLE

​​The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• 2019-10C-37
  Moved Director MacDonald
  Seconded Director Delainey

  That Ursula Hart be appointed as a member of the Electoral Area L Advisory Planning Commission.

  Carried Unanimously
• 2019-10C-38
  Moved Director Glassford
  Seconded Director Delainey

  That the previous appointment of Laurie Heppner to the Electoral Area I Advisory Planning Commission be rescinded.

  Carried Unanimously

15.

IN-CAMERA SESSION

15.1

In-Camera Session

​Corporate Vote - Unweighted

• 2019-10C-39
  Moved Director Richmond
  Seconded Director Glassford

  That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) (i) and (k) of the Community Charter.

  Carried Unanimously

  The meeting recessed at 1:58 p.m. to go in-camera.

  The meeting reconvened at 2:09 p.m.

  PRESENT:

  Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk

  
  

• Release of Item from In-Camera Session

  2019-10C-40
  Moved Director Richmond
  Seconded Director MacDonald

  That the following resolution be released from in-camera and confirmed in open meeting:

  That the agenda item summary from Stuart Larson, Manager of Protective Services, dated October 17, 2019 regarding CRD Fire Department appointments and rescindments, be received. Further, that all previous appointments be rescinded as of March 31, 2019 and that the Board appoint the following Officers from April 1, 2019 until March 31, 2022.  Further, that the necessary signatories be authorized to enter into the applicable agreements.

  108 Mile VFD
  • Deputy Chief – Adam Piccolo
  • Training Officer – John Murray

  150 Mile VFD
  • Deputy Chief – Paul McCarthy

  Barlow Creek VFD
  • Deputy Chief – Lee Stone
  • Training Officer – Roberto Dezubiria

  Bouchie Lake VFD
  • Deputy Chief – Joe Joaquin
  • Assistant Chief – Kevin Sales
  • Training Officer -Greg Sutton

  Deka Lake VFD
  • Deputy Chief – Dori Dennison
  • Assistant Chief – Tom Nash
  • Training Officer – Denise Britton

  Forest Grove VFD
  • Assistant Chief – Michelle Meeker
  • Training Officer – Matt Wiesendahl

  Interlakes VFD
  • Deputy Chief (Hall #1) – Jim Wishart
  • Deputy Chief (Hall #2) – Todd Schley
  • Deputy Chief (Hall #3) – Greg Atherton
  • Training Officer – Tyler Bergeron

  Kersley VFD
  • Deputy Chief – Barry McLennan
  • Training Officer – Mike Scott

  Lac La Hache VFD
  • Deputy Chief – Don Aaltonen

  Lone Butte VFD
  • Deputy Chief – Dave Fletcher
  • Training Officer – Dale Bachmier

  Miocene VFD
  • Deputy Chief – Quintin Duhamel
  • Assistant Chief – Paul Airey
  • Training Officer – Kevin Bendickson

  Ten Mile VFD
  • Deputy Chief – Rob Couturier
  • Training Officer – Ken MacDonald

  West Fraser VFD
  • Deputy Chief & Training Officer – Kyle Wilkins

  Wildwood VFD
  • Deputy Chief & Training Officer – Sabrina Dyck

  CCSAR
  • Deputy Chief – Kyle Cotterell
  • Auto Extrication Training Officer – Kevin Rowley
  • Land SAR Training Officer – Dawn Unruh

  Carried Unanimously

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019-10C-41
  Moved Director MacDonald
  Seconded Director Forseth

  ​That the meeting of Cariboo Regional District Board be adjourned at 2:10 p.m. October 25, 2019.

  Carried Unanimously