CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, September 13, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Tatla Lake Community Hall 16451 Highway 20 Tatla Lake, BC

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - August 23, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held August 23, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of September 13, 2019, be received.

3.2

11:30 a.m. - John Kerr, Tatlayoko Think Tank

 John Kerr, representing Tatlayoko Think Tank, will appear before the Board to discuss rural broadband issues.

4.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

4.1

Area F – DVP 1938

Stakeholder Vote - Unweighted - All Electoral Areas

Lot 26, District Lot 5986, Cariboo District, Plan 23980

• That the application for a Development Variance Permit pertaining to Lot 26, District Lot 5986, Cariboo District, Plan 23980 be received.

  1)  Further, that a Development Variance Permit to vary Section 4.14 (e) of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No. 3502, 1999 as follows:

  i)  That the increase in maximum floor area for ancillary structures from 350 sq. m (3,767 sq. ft) to 525 sq. m (5,651.23 sq. ft) for constructing a new RV storage be rejected.

  ii)  That the increase in maximum floor area for ancillary structures from 350 sq. m (3,767 sq. ft) to 453.66 sq. m (4883.23 sq. ft) for legalizing the existing non-conforming ancillary structures be approved.

  2)  That a Development Variance Permit to vary Section 5.19.2(iii) of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No. 3502, 1999 as follows:

  i)  That the application for a Development Variance Permit to reduce the minimum required interior yard setback on the southern property line from 7.6 m (24.93 ft) to 6.096 m (20 ft) for legalizing the existing non-conforming shop setback be approved.

5.

ENVIRONMENTAL SERVICES

5.1

Request from Ministry of Environment for Stakeholder Feedback on the Plastics Action Plan

Corporate Vote - Unweighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated August 2, 2019, regarding stakeholder feedback on the Clean BC – Plastics Action Plan, be received. Further, that the Board direct staff to submit the attached letter to the Ministry of Environment and Climate Change Strategy regarding the Clean BC- Plastics Action Plan.

5.2

Request for CRD Chair Signature on Joint Submission to MOECCS Clean BC – Plastics Action Plan

Corporate Vote - Unweighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated September 4, 2019, regarding a joint submission concerning the Ministry of Environment and Climate Change Strategy’s proposed amendments to the Recycling Regulation, be received.

  Further, that the Cariboo Regional District Board supports and wishes to join the submission from the Districts of Squamish and Tofino in response to the Ministry of Environment and Climate Change Strategy’s proposed amendments to the Recycling Regulation of the Environmental Management Act.

6.

COMMUNITY SERVICES

6.1

NDIT Application – Williams Lake Cycling Club Traditional Place Names and Kiosk Project

Corporate Vote - Unweighted

• That the agenda item summary from Anthony Okechukwu, Regional Economic/Community Development Officer, dated August 30, 2019, regarding a grant application from the Williams Lake Cycling Club to the Northern Development Initiative Trust for $30,000 from the Community Halls and Recreation Facilities Program to improve local trail networks with traditional place names and map kiosks, be received. Further, that the application be supported.

7.

PROTECTIVE SERVICES

7.1

FireSmart Program

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated September 4, 2019, regarding a CRD FireSmart program, be received.

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - August 2019

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of August 2019, in the amount of $5,003,527.29, consisting of $2,312,042.09 paid by cheque, $2,625,031.68 paid through electronic funds, and $66,453.52 paid by Mastercard, be received and ratified.

8.2

Grant for Assistance Application – McLeese Lake Volunteer Fire Department

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 3, 2019, regarding a Grant for Assistance Application from the McLeese Lake Volunteer Fire Department, for a fire Prevention Week event, be received. Further action at the discretion of the Board.

8.3

Grant for Assistance Application – Wildwood Community and Recreation Association

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 3, 2019, regarding a Grant for Assistance Application from the Wildwood Community and Recreation Association, to provide fire safety information and outdoor community activity for families, be received. Further action at the discretion of the Board.

9.

ADMINISTRATION

9.1

Release of In-Camera Resolution

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated August 29, 2019, regarding the release of an in-camera resolution from the August 23, 2019 meeting, be received. Further, that the resolution below is hereby released from in-camera and received in open meeting:

  That the Board appoints Ms. Janis Bell to represent the Regional District on the Local Government Side Table for the NStQ treaty discussions. Further that Ms. Bell will report back to the Board through Director John Massier as the Board’s Treaty Advisory Committee appointee. And further, that the Board authorizes the payment of Ms. Bell’s expenses in relation to her duties and authorizes a meeting per diem of $100 per day for meetings over four hours.

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of September 13, 2019, be received.

10.1.1

Canadian Union of Postal Workers - Future of Canada Post

10.1.2

NCLGA - Minister Response re Shipment of Dangerous Goods Resolution

10.1.3

Woodlot Communicator - Summer 2019

10.1.4

The Afterburn Barrel Racing Team - Appreciation of Grant for Assistance

10.1.5

McLeese Lake Volunteer Fire Department - Appreciation of Grant for Assistance

10.1.6

Letter from the Ministry of the Attorney General to NCLGA re Res R17 requesting info from ICBC

10.1.7

City of Enderby - Late UBCM Res re Fostering Transportation Network Services in Small Communities

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

Policy Committee Minutes - August 22, 2019

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting, held August 22, 2019, be received.

11.1.1

Draft Grants for Assistance Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held August 22, 2019, be considered for endorsement:

  That the agenda item summary from John M. Maclean, Chief Administrative Officer, dated August 15, 2019, regarding a proposed Grants for Assistance Policy, be received.  Further, that the draft Grants for Assistance Policy be forwarded to the Board with a recommendation for endorsement.

11.1.2

Proposed Media Relations Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held August 22, 2019, be considered for endorsement:

  That the agenda item summary from Emily Epp, Manager of Communications, dated August 9, 2019, regarding a proposed Media Relations Policy, be received. Further, that the proposed Media Relations Policy be forwarded to the Board with a recommendation for endorsement.

11.1.3

Revised Social Media Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held August 22, 2019, be considered for endorsement:

  That the agenda item summary from Emily Epp, Manager of Communications, dated August 9, 2019, regarding a revised Social Media Policy, be received.  Further, that the revised Social Media Policy be forwarded to the Board with a recommendation for endorsement.

11.1.4

Cariboo Regional District Director Credit Card Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting, held August 22, 2019, be considered for endorsement:

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated August 8, 2019, regarding the Cariboo Regional District Director Credit Card Policy, be received.  Further, that the CRD Credit Card Policy be forwarded to the Board with a recommendation for approval.

12.

INVITATIONS - NO FUNDING ALLOCATED

12.1

UNBC Donor Appreciation Evening Invitation

Corporate Vote - Unweighted

• That the invitation from the University of British Columbia to attend UNBC's annual Donor Appreciation Evening in Prince George on October 3, 2019, be received.  Further action at the discretion of the Board.

12.2

Invitation - Climate Strike and March

Corporate Vote - Unweighted

• That the invitation to attend the Climate Strike and March taking place in Williams Lake on Friday, September 20, 2019, be received.  Further action at the discretion of the Board.

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS

13.1

Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019

Corporate Vote - Weighted

(Deferred by the Board at the August 23rd, 2019 meeting.)

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated August 8, 2019, regarding Bylaw No. 5237, be received. Further, that Cariboo Regional District Barlow Creek Fire Protection Loan Authorization Bylaw No. 5237, 2019 be read a first, second and third time this 13th day of September, 2019.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

Quesnel-Hixon Subdivision Erosion Protection Works Service Parcel Tax Bylaw No. 5243, 2019

Corporate Vote - Unweighted (Stakeholder weighted; however, only one participant so defaults to corporate unweighted.)

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated August 20, 2019, regarding Bylaw No. 5243, be received. Further, that Quesnel-Hixon Subdivision Erosion Protection Works Service Parcel Tax Bylaw No. 5243, 2019 be read a first, second and third time this 13^th day of September 2019.

• #2: That Quesnel-Hixon Subdivision Erosion Protection Works Service Parcel Tax Bylaw No. 5243, 2019 be adopted this 13^th day of September 2019.

15.

BYLAWS FOR CONSIDERATION OF ADOPTION

15.1

Cariboo Regional District Electoral Area E Economic Development Service Establishment Bylaw No. 5235, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated August 20, 2019, be received. Further, that Cariboo Regional District Electoral Area E Economic Development Service Establishment Bylaw No. 5235, 2019 be adopted this 13^th day of September 2019.

15.2

Forest Grove Fire Protection Service Area Expansion Bylaw No. 5240, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 6, 2019, regarding Bylaw No. 5240, be received. Further, that Forest Grove Fire Protection Service Area Expansion Bylaw No. 5240, 2019 be adopted this 13^th day of September 2019.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

Request from Director Forseth – Crime Activity in Rural Areas

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 5, 2019, regarding a request from Director Forseth to discuss and possibly take action on the issue of increasing crime in the electoral areas, be received. Further action at the discretion of the Board.

16.2

Request from Director Forseth – Director Initiative Fund Use for Signage

Policy requires 2/3rds of Electoral Area Directors in Favour

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 4, 2019, regarding a request from Director Forseth to access up to $1,000 from Electoral Area D Director Initiative funds for the installation of “Rural Crime Watch” signage in the McLeese Lake community to be completed by the McLeese Lake Recreation Society, be received. Further action at the discretion of the Board.

17.

CHAIR REPORT/CAO REPORT

17.1

Chair Report - Up to and including September 11, 2019

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including September 11, 2019, be received.

18.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. September 13, 2019.