FINANCE/BUDGET COMMITTEE

MINUTES

-
Cariboo Regional District Board Room
Suite D - 180 Third Avenue North
Williams Lake, B.C.
PRESENT :
  • Chair J. Glassford,
  • Director M. Sjostrom,
  • Director B. Bachmeier,
  • Director J. Massier,
  • Director S. Forseth,
  • Director A. Delainey,
  • Director A. Richmond,
  • Director M. Wagner,
  • Director G. Kirby,
  • Director W. MacDonald,
  • Director B. Simpson,
  • Director M. Campsall,
  • Director G. Fourchalk,
  • and Alternate Director J. Sorley
ABSENT :
  • Director M. LeBourdais,
  • Director C. Mernett,
  • and Director W. Cobb
STAFF :
  • J. MacLean, Chief Administrative Officer,
  • A. Johnston, Manager of Corporate Services/Deputy CAO,
  • K. Erickson, Chief Financial Officer,
  • K. Welsh, Manager of Financial Services,
  • E. Epp, Manager of Communications,
  • L. Loveng, Manager of Procurement/Acting Manager of Environmental Services,
  • S. Larson, Manager of Protective Services,
  • and H. Surat, Manager of Development Services

1.
CALL TO ORDER
 

1.1
Adoption of Agenda
 

  • FB.2020-1-1
    Moved byDirector Campsall
    Seconded byDirector Delainey

    ​That the agenda items be adopted as presented.

    Carried Unanimously

2.
ADOPTION OF MINUTES
 

2.1
Finance-Budget Committee Minutes - November 13, 2019
This item has attachments. 

1.Finance-Budget Committee Minutes - November 13, 2019.pdf
  • FB.2020-1-2
    Moved byDirector Sjostrom
    Seconded byDirector Campsall

    That the minutes of the Finance-Budget Committee meeting, held November 13, 2019, be received and adopted.

    Carried Unanimously

3.
REPORTS AND CORRESPONDENCE
 

3.1
Fire Department Charge Cards
This item has attachments. 

1.AIS - Fire Department Charge Cards.pdf
  • FB.2020-1-3
    Moved byDirector Wagner
    Seconded byDirector Fourchalk

    That the agenda item summary from Stuart Larson, Manager of Protective Services, dated December 16, 2019, regarding Fire Department charge cards, be received. Further, that a reduction in spending authority from $3,000 to $1,500 per purchase for Fire Departments be approved.  Further, that staff bring back a plan on how to manage fire department financing.

    Carried Unanimously

3.2
2020 -2024 Provisional Five-Year Financial Plan Review
This item has attachments. 

1.AIS - 2020 -2024 Provisional Five Year Financial Plan Review.pdf
2.2020 Year over Year Assessment Change.pdf
3.2019 - 2020 Requsition Change.pdf
4.2019-2020 Tax Requisition Rate Details.pdf
5.2020-2024 Five Year Financial Plan Summary.pdf
6.2020-2024 Five Year Plan by Service a Category.pdf

  • Director MacDonald joined the meeting.

    The meeting recessed at 5:46 p.m.

    The meeting reconvened at 6:00 p.m.

    PRESENT :

    Chair J. Glassford, Director M. Sjostrom, Director B. Bachmeier, Director J. Massier, Director S. Forseth, Director A. Delainey, Director A. Richmond, Director M. Wagner, Director G. Kirby, Director W. MacDonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director J. Sorley

     

     

    ABSENT :

    Director M. LeBourdais, Director C. Mernett, Director W. Cobb

     

     

    STAFF :

    J. MacLean, Chief Administrative Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, K. Erickson, Chief Financial Officer, K. Welsh, Manager of Financial Services, E. Epp, Manager of Communications, L. Loveng, Manager of Procurement/Acting Manager of Environmental Services, S. Larson, Manager of Protective Services, H. Surat, Manager of Development Services (for a portion of the meeting)
    FB.2020-1-4
    Moved byDirector Massier
    Seconded byDirector Kirby

    That the Heritage Conservation budget be increased to $0.12/$100,000 for an annual requisition of $10,000.

    Carried

    CONTRARY TO THE MOTION:  Director Forseth


  • FB.2020-1-5
    Moved byDirector Fourchalk
    Seconded byDirector Kirby

    That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated January 9, 2020, regarding a review of the 2020-2024 Provisional Five-Year Financial Plan, be received.

    Carried Unanimously
  • FB.2020-1-6
    Moved byDirector Bachmeier
    Seconded byDirector Sjostrom

    That the North Cariboo CRD office renovations remain in the budget and that staff look at the Quesnel Library space as an opportunity to create meeting space if reconfigured.

    Carried Unanimously
  • FB.2020-1-7
    Moved byDirector Wagner
    Seconded byDirector Fourchalk

    That funds for the proposed purchase of a South Cariboo office building remain in the budget and be reviewed annually.

    Carried Unanimously
  • FB.2020-1-8
    Moved byDirector MacDonald
    Seconded byDirector Sjostrom

    That staff investigate the establishment of a building procurement and maintenance capital reserve fund.

    Carried Unanimously

4.
ADJOURNMENT
 

  • FB.2020-1-9
    Moved byDirector Wagner
    Seconded byDirector Kirby

    ​That the Finance/Budget Committee meeting be adjourned at 7:43 p.m., January 15, 2020.

     

    Carried Unanimously
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