CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Friday, May 28, 2021

9:45 A.m. - 4:45 P.m.

Via Electronic Means

PRESENT:

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director W. Macdonald,
• Director W. Cobb,
• Director B. Simpson,
• and Director M. Campsall

ABSENT:

• Director A. Delainey,
• Director C. Mernett,
• and Director G. Fourchalk

STAFF:

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• C. Keam, Manager of Communications,
• M. Croft, Recording Secretary,
• and J. Kozuki, IT Support

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1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2021-5B-1
  Moved Director Sjostrom
  Seconded Director Forseth

  That the agenda be adopted as presented.

  Carried

1.2

As per Ministerial Order from the Minister of Public Safety and Solicitor General

Corporate Vote - Unweighted

• 2021-5B-2
  Moved Director Bachmeier
  Seconded Director LeBourdais

  That members of the public are not permitted to physically attend the May 28, 2021 meeting of the Cariboo Regional District due to the COVID-19 pandemic. As per Ministerial Order from the Minister of Public Safety and Solicitor General the Regional District cannot, at this time, ensure the safety of staff, Board members, and members of the public in such circumstances.  Despite this, for the purposes of Division 3 of Part 4 of the Community Charter, the meeting is not to be considered closed to the public.

  Openness, transparency, accessibility, and accountability, in respect of this meeting, will be achieved by the open publishing of the minutes.

  Carried

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 7, 2021

​Corporate Vote - Unweighted

• 2021-5B-3
  Moved Director Massier
  Seconded Director Glassford

  ​That the minutes of the Cariboo Regional District Board meeting held May 7, 2021, be received and adopted.

  Carried

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2021-5B-4
  Moved Director Richmond
  Seconded Director Macdonald

  ​That the Delegations Memorandum of Business, as of May 28, 2021, be received.

  Carried

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST READING

4.1

Area A – BL 5324 and 5325

Stakeholder Vote – Unweighted – All Electoral Areas

1265 Sam Toy Avenue
Lot 16, District Lot 3140, Cariboo District, Plan 19778
From Heavy Industrial designation to Highway Commercial designation
From Special Exception M 2-3 zone to Special Exception C 3-2 zone
(3360-20/20210013 – 1174179 B.C. Ltd.) (Agent: Keith Evans)
Director Sjostrom

• 2021-5B-5
  Moved Director Sjostrom
  Seconded Director LeBourdais

  That Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5324, 2021 be read a first time, this 28^th day of May, 2021.

  Carried
• 2021-5B-6
  Moved Director Sjostrom
  Seconded Director Kirby

  That Quesnel Fringe Area Zoning Amendment Bylaw No. 5325, 2021 be read a first time, this 28^th day of May, 2021. Further, that second reading be subject to the following:

  A thorough site identification investigation is required in accordance with the provincial Contaminated Sites Regulation.

  Carried

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area A – BL 5310

Stakeholder Vote – Unweighted – All Electoral Areas

1894 and 1896 Beach Crescent
Lot 2, District Lot 3971, Cariboo District, Plan PGP39157
From Residential 2 (R 2) zone to Special Exception R 2-1 zone
(3360-20/20210007 – Devereux/Muir)
Director Sjostrom

• 2021-5B-7
  Moved Director Sjostrom
  Seconded Director Glassford

  That Quesnel Fringe Area Zoning Amendment Bylaw No. 5310, 2021 be read a third time this 28^th day of May, 2021.

  Carried

6.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

6.1

Area D – BL 5304

Stakeholder Vote – Unweighted – All Electoral Areas

2030 168 Mile Road
Lot 5, District Lot 8853, Cariboo District, Plan BCP8399
From Rural 2 (RR 2) zone to Special Exception RR 2-2 zone
(3360-20/20210004 – Gibson) (Agent: Veronica Meister – Exton and Dodge Land Surveying)
Director Forseth

• 2021-5B-8
  Moved Director Forseth
  Seconded Director Bachmeier

  That Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5304, 2021 be read a third time, this 28^th day of May, 2021.

  Carried
• 2021-5B-9
  Moved Director Forseth
  Seconded Director Massier

  That Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5304, 2021 be adopted, this 28^th day of May, 2021.

  Carried

7.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

7.1

Area L – BL 5208 and 5209

Stakeholder Vote – Unweighted – All Electoral Areas

Grossett Road
Lot A, District Lot 1472, Lillooet District, Plan KAP66042
From Rural Residential 1 designation to Rural Residential 2 and Lakefront Residential designations
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Special Exception Lakeshore Residential (RL 2-1) zones
(3360-20/20190016 – Wiebe) (Agent: Michael Kidston Land Surveying)
Director Macdonald

• 2021-5B-10
  Moved Director Macdonald
  Seconded Director Glassford

  That Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5208, 2019 be adopted this 28^th day of May, 2021.

  Carried
• 2021-5B-11
  Moved Director Macdonald
  Seconded Director Forseth

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5209, 2019 be adopted this 28^th day of May, 2021.

  Carried

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• 2021-5B-12
  Moved Director LeBourdais
  Seconded Director Richmond

  That the agenda item summary from John MacLean, Chief Administrative Officer, dated May 18, 2021, with attached Provincial Agricultural Land Commission Decisions Report as of May 18, 2021, be received.

  Carried

9.

COMMUNITY SERVICES

9.1

Anahim Lake Airport – Aircraft Hangar Use and Occupancy Agreement with Bella Coola Heli Sports

Corporate Vote - Weighted

• 2021-5B-13
  Moved Director Kirby
  Seconded Director Bachmeier

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 13, 2021, regarding a proposed aircraft hangar construction and occupancy license agreement between the Regional District and Bella Coola Heli Sports, to enable development of a private hangar on the Anahim Lake Airport property with an initial term of ten years and including three renewals, at an annual fee of $3,903 plus applicable taxes, be received, Further, that the appropriate signatories be authorized to enter into the agreement.

  Carried

9.2

Anahim Lake Airport - Runway Strip Grading Contract Award

Corporate Vote - Weighted

• 2021-5B-14
  Moved Director Kirby
  Seconded Director Glassford

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 19, 2021, regarding the contract for grading the runway strip at the Anahim Lake Airport, be received. Further, that Regional District purchasing policy 2017-11-13 be waived and the contract be awarded to Waddington Charter and Contracting Ltd based on the received equipment rental rates proposal at an estimated total cost of $174,259 plus applicable taxes and that the appropriate signatories be authorized to execute the necessary agreement.

  Carried

9.3

NDIT Application – Miocene Hall Flooring Project 2021

Corporate Vote - Unweighted

• 2021-5B-15
  Moved Director LeBourdais
  Seconded Director Sjostrom

  That the agenda item summary from Beth Holden, Regional Economic & Community Development Officer, dated May 19, 2021, regarding Miocene Community Hall’s application to Northern Development Initiative Trust’s Community Places stream for $30,000 to replace the floors in the hall, be received. Further, that the grant application be supported.

  Carried

9.4

108 Greenbelt 2021 Business and Financial Plan Amendment

Corporate Vote - Weighted

• 2021-5B-16
  Moved Director Richmond
  Seconded Director Massier

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 26, 2021, regarding an update to the 108 Greenbelt 2021 business and financial plans to include a project for removing a water control structure and upgrading a section of the 108 Lake Trail, be received. Further, that the business and financial plans be amended to include the project subject to confirmation of the final design and cost details.

  Carried

10.

FINANCE

10.1

Grant for Assistance Application – Tatlayoko Field Station Society

Corporate Vote - Unweighted

• 2021-5B-17
  Moved Director Kirby
  Seconded Director Sjostrom

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 7, 2021, regarding a Grant for Assistance Application from the Tatlayoko Field Station Society, requesting $1,000 to support a pilot project to conduct owl banding at the Tatlayoko Lake Bird Observatory, be received. Further, that the funding be approved as requested from the Electoral Area J Grants for Assistance funds.

  Carried

  CONTRARY TO THE MOTION:  Director Forseth

  
  

10.2

Cariboo Regional District 2021 First Quarter Financial Reports

Corporate Vote - Unweighted

• 2021-5B-18
  Moved Director Glassford
  Seconded Director Massier

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 20, 2021, regarding the 2021 Cariboo Regional District First Quarter Financial Reports, be received.

  Carried

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• Director Massier left the meeting.

  2021-5B-19
  Moved Director Massier
  Seconded Director Glassford

  ​That the consent calendar items, as of May 28, 2021, be received.

  Carried

12.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

• 2021-5B-20
  Moved Director Richmond
  Seconded Director Sjostrom

  That the previous appointment of Lee Hansen to the 108 Greenbelt Commission be rescinded.  Further, that Pat Corbett be appointed as a member of the 108 Greenbelt Commission.

  Carried
• 2021-5B-21
  Moved Director Bachmeier
  Seconded Director Glassford

  That Peter Van Leusden be appointed as a member of the Parkland Recreation Commission.

  Carried

  Director Massier returned to the meeting.

  
  

13.

CHAIR REPORT/CAO REPORT

• 2021-5B-

  ​

13.1

Chair Report

Corporate Vote - Unweighted

• 2021-5B-22
  Moved Chair Wagner
  Seconded Director Massier

  That the report from Chair Margo Wagner for the period up to and including May 27, 2021, be received.

  Carried

15.

IN-CAMERA SESSION

15.1

In-Camera Session

​Corporate Vote - Unweighted

• 2021-5B-23
  Moved Director Sjostrom
  Seconded Director LeBourdais

  That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(g) of the Community Charter.

  Carried

  The meeting recessed at 10:35 a.m. to go in-camera.

  The meeting reconvened at 11:06 a.m.

  PRESENT:

  Chair M. Wagner, Director G. Kirby Via electronic means:  Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director C. Mernett, Director W. Macdonald, Director W. Cobb, Director B. Simpson, Director M. Campsall

  ABSENT:

  Director A. Delainey, Director G. Fourchalk

  STAFF:

  J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, C. Keam, Manager of Communications, J. Kozuki, IT Support, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - UNBC

Ellen Petticrew, Department of Geography, Earth and Environmental Sciences, University of Northern British Columbia and Quesnel River Research Centre, joined the meeting, via teleconference, to talk about the "Impacts of the Mount Polley Mine Spill on Quesnel Lake:  An Update from UNBC's Quesnel River Research Centre".

3.3

Delegation - West Fraser

Jeff Mycock, Chief Forester, West Fraser, joined the meeting, via teleconference, to talk about alternate forest practices as part of their intensive forest management.

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2021-5B-24
  Moved Director Massier
  Seconded Director Kirby

  ​That the meeting of Cariboo Regional District Board be adjourned at 12:17 p.m. May 28, 2021.

  Carried