CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Thursday, June 27, 2019
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

---

1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - June 7, 2019

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held June 7, 2019, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of June 27, 2019, be received.

3.2

10:15 a.m. - EOC 101

CAO John MacLean will provide an EOC 101 presentation to the Board.

3.3

11:00 a.m. - BC Hydro

Sabrina Locicero, Stakeholder Engagement Advisor, and Bruce Mattock, Project Manager for BC Hydro, will appear before the Board to provide an update on the Peace to Kelly Lake Capacitors Project.

3.4

11:30 a.m. - Emergency Management BC

Tony Fiala, Senior Regional Manager, Regional Operations NE/NW, Debbie Alexander and David Clark, Regional Managers for Emergency Management BC, will appear before the Board to discuss and clarify procedures of the Provincial Regional Emergency Operations Centre.

4.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

4.1

Area H – Bylaw 5111

Stakeholder Vote – Unweighted – All Electoral Areas

7070 Ehret Road
Parcel A (DD 257224F) of District Lot 4836, Lillooet District
From Resource/Agricultural (RA 1) zone to Rural 2 (RR 2) zone and Acreage Reserve (RA 2) zone
(3360-20/20170020 – Van Osch) (Agent: Michael Kidston)
Director Wagner

• That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5111, 2017 be adopted this 27^th day of June, 2019.

5.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

5.1

Area E – DVP20190018

Stakeholder Vote – Unweighted – All Electoral Areas

453 Johnson Way, Williams Lake
Lot 2, District Lot 8837, Cariboo District, Plan BCP6867
(3090-20/20190018 – Fraser)
Director Delainey

• That the application for a Development Variance Permit pertaining to Lot 2, District Lot 8837, Cariboo District, Plan BCP6867, be received. Further, that a Development Variance Permit be approved to vary Section 4.14 (e) of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw 3502, 1999 as follows:

  1. That the maximum floor area for ancillary structures on 2 ha (4.94 ac) or greater lot be increased from 350 sq. m (3,767 sq. ft) to 485 sq. m (5,220 sq. ft).

6.

DEVELOPMENT PERMIT APPLICATIONS

6.1

Area A – DP20190021

Stakeholder Vote – Unweighted – All Electoral Areas

1302 Chew Road
Lot 3, District Lot 3140, Cariboo District, Plan 19032
(3060-20/20190021 – Renyard Holdings Inc.)
Director Sjostrom

• That the application for a Development Permit pertaining to Lot 3, District Lot 3140, Cariboo District, Plan 19032 be received and approved based on Appendix B and supporting drawings.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• That the agenda item summary from Havan Surat, Manager of Development Services, dated June 18, 2019, with attached Provincial Agricultural Land Commission Decisions Report as of June 18, 2019, be received.

7.2

Cannabis Regulations – Bylaws 5217 to 5223

Stakeholder Vote – Unweighted – All Electoral Areas

• #1: That Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 5217, 2019; Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5218, 2019; Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 5219, 2019; Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5220, 2019; Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5221, 2019; and Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5222, 2019, be read a first and second time this 27th day of June, 2019.

• #2: That Cariboo Regional District Cannabis Licensing Fee Establishment Bylaw No. 5223, 2019, be read a first and second time this 27th day of June, 2019.

7.3

Cariboo Regional District and Municipalities Building Statistics Reports – May 2019

Corporate Vote – Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated June 24, 2019, with attached Cariboo Regional District Building Statistics Report, Municipalities Building Statistics Report and the Inspection Activity Report for May 2019, be received.

8.

ENVIRONMENTAL SERVICES

8.1

Refuse Site Inspection Report

Corporate Vote - Unweighted

• That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated June 13, 2019, and attached Refuse Site Inspection Report for February 11, 2019 to April 4, 2019, be received.

9.

COMMUNITY SERVICES

9.1

Proposed 108 Greenbelt Grazing License with Blue Goose Cattle Company Ltd.

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 6, 2019, regarding a proposed renewal of the 108 Greenbelt Grazing License with Blue Goose Cattle Company Ltd., be received. Further, that the license be approved for a five-year term at a value of $2,650 per year and that the appropriate signatories be authorized to execute the agreement.

9.2

NDIT Festival Grant Application – Bridge Lake Fall Fair

Corporate Vote - Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 19, 2019, regarding a grant application from the Bridge Lake Fall Fair Society to the Northern Development Initiative Trust for $2,500 from the Fabulous Festivals and Events Grant Program to support their 61^st annual fall fair, be received. Further, that the application be supported.

10.

PROTECTIVE SERVICES

10.1

Changes to the British Columbia Emergency Health Services (BCEHS) First Responder Program

Corporate Vote - Unweighted

• That the agenda item summary from Stephanie Masun, Manager of Protective Services, dated June 20, 2019, regarding changes to the BCEHS First Responder program, be received. Further action at the discretion of the Board.

11.

FINANCE

11.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - May 2019

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of May 2019, in the amount of $1,664,206.16, consisting of $760,263.66 paid by cheque, $804,266.09 paid through electronic funds, and $99,676.41 paid by Mastercard, be received and ratified.

11.2

Request for Support from City of Burnaby for UBCM Resolution on Expanding Investment Opportunities for Local Governments

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 31, 2019, regarding a request from the City of Burnaby to support a UBCM resolution on expanding investment opportunities for local governments, be received. Further action at the discretion of the Board.

12.

ADMINISTRATION

12.1

Directors’ Electronic Device Policy - Updated

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 14, 2019, with attached Directors’ Electronic Device Policy, be received. Further, that the policy be endorsed as presented.

12.2

2019 UBCM Convention Meeting Requests

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 11, 2019, regarding meeting request deadlines during the 2019 UBCM Convention in September, be received. Further action at the discretion of the Board.

12.3

Proposed New Single Use Plastics Reduction Policy

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 12, 2019, with attached draft Single Use Plastics Reduction Policy, be received. Further, that the policy be endorsed as presented.

13.

BOARD REPORTS AND CORRESPONDENCE

13.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of June 27, 2019, be received.

13.1.1

qathet Regional District - Letter to MOECCS to Expand Scope of Recycling Regulation for PPP

13.1.2

MFLNRO - Results of Francophone Historic Places Project - Monument, Fort Alexandria

13.1.3

MFLNRO - Results of Francophone Historic Places Project - The Mission of Saint-Joseph School

13.1.4

Tatla Lake School - Thank you for Grant for Assistance

13.1.5

100 Mile Flying Club - Thank you for Grant for Assistance

13.1.6

Environment and Climate Change Canada - Development of a Federal Grizzly Bear Management Plan

13.1.7

Regional District of Fraser-Fort George - Single Use Plastics Ban

13.1.8

Wildwood Community and Recreation Association - Thank you for Grant for Assistance

13.1.9

BC Utilities Commission - An Inquiry into the Regulation of Electric Vehicle Charging Service - Phase 2 Report

13.1.10

NDIT - Grant Approved for Low Mobility Wilderness Trail Network Expansion - Phase Two Project

14.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

14.1

Anahim Lake Airport Commission Minutes - May 30, 2019

Corporate Vote - Unweighted

• That the minutes of the Anahim Lake Airport Commission meeting, held May 30, 2019, be received.

14.1.1

Anahim Lake Airport Financial Plan Amendment

Corporate Vote - Weighted

• That the following recommendation from the Anahim Lake Airport Commission meeting, held May 30, 2019, be considered for endorsement:

  That the Anahim Lake Airport financial plan be amended, including if necessary a transfer from capital reserves, to provide up to $12,000 to amalgamate the two power supply systems into one service.

14.2

CRD Committee of the Whole - June 6, 2019

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting, held June 6, 2019, be received.

14.2.1

Potential Use of eScribe for In-Camera Agendas

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting, held June 6, 2019, be considered for endorsement:

  That staff move forward with the process to begin publishing in-camera agendas through eScribe.

14.3

South Cariboo Joint Committee Minutes - June 10, 2019

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held June 10, 2019, be received.

14.3.1

South Cariboo Recreation - Ball Fields Maintenance Agreement

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 10, 2019, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 23, 2019, regarding the South Cariboo Recreation - Ball Fields Maintenance Agreement between the District of 100 Mile House and the Cariboo Regional District, be received. Further, that the agreement be renewed for an additional three years (2019-2021) at the same terms and conditions, including the value of up to $15,000 per year.

14.3.2

South Cariboo Recreation Fees and Charges for 2019 to 2022

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 10, 2019, be considered for endorsement:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated June 6, 2019, regarding the South Cariboo Recreation Fees and Charges schedule for 2019 to 2022, be received. Further, that the proposed fees and charges schedule, which includes a general rate increase of 3% per year for most rates, be approved.

14.3.3

Dog Park Update

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 10, 2019, be considered for endorsement:

  That the South Cariboo Dog Park be designated as open public space and not made available for commercial rentals. Further, that a sign designating the space as the South Cariboo Dog Park be installed.

14.3.4

South Cariboo Recreation Signage Plans

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held June 10, 2019, be considered for endorsement:

  That the colour scheme and branding developed to support the South Cariboo Recreation Centre expansion referendum be utilized for South Cariboo Recreation facility signage, and that major signs for the ball fields and other spaces be included in the 2020 capital plan.

14.4

North Cariboo Rural Directors Caucus Minutes - June 11, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held June 11, 2019, be received.

14.5

North Cariboo Joint Planning Committee Minutes - June 11, 2019

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Planning Committee meeting, held June 11, 2019, be received.

14.6

Emergency Preparedness Committee Minutes - June 12, 2019

Corporate Vote - Unweighted

• That the minutes of the Emergency Preparedness Committee meeting, held June 12, 2019, be received.

14.7

Central Cariboo Rural Directors Caucus Minutes - June 19, 2019

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting, held June 19, 2019, be received.

14.7.1

Soda Creek Indian Band - Funding Request for Xats'ull Heritage Village Repairs

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held June 19, 2019, be considered for endorsement:

  That the letter from the Soda Creek Indian Band, dated June 13, 2019, requesting funding assistance for repairs and upgrades at the Xats'ull Heritage Village, be received.  Further, that funding for repairs and upgrades to the Xats'ull Heritage Village, be approved in principle, with up to $4,000 allocated from the Area D Economic Development service and $1,000 allocated from the Electoral Area F Economic Development service, subject to receipt of project details and budget, and a review of Area F Economic Development Priorities.

15.

BYLAWS FOR CONSIDERATION OF THREE READINGS

15.1

West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5226, 2019

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 25, 2019, regarding Bylaw No. 5226, be received. Further, that West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5226, 2019 be read a first, second and third time this 27^th day of June 2019.

16.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

16.1

Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5212, 2019

Corporate Vote – Unweighted (requires 2/3 in favour)

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 12, 2019, regarding Bylaw No. 5212, be received. Further, that Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5212, 2019 be read a first, second and third time this 27^th day of June 2019.

• #2: That Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5212, 2019 be adopted this 27^th day of June 2019.

17.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

17.1

Request from Director Forseth – Appointment of Alternate Directors to Advisory Planning Commissions

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 12, 2019, regarding a request from Director Forseth for the Board to discuss the appointment of Alternate Directors to CRD Advisory Planning Commissions, be received. Further action at the discretion of the Board.

17.2

Request from Director Forseth – UBCM Resolution regarding Access to Emergency Preparedness Funding for Independent Fire Services

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 14, 2019, regarding a proposed UBCM resolution to allow independent fire departments, fire brigades or fire cache societies to apply directly to the Province for provincially administered emergency preparedness funding programs, be received. Further action at the discretion of the Board.

17.3

Request from Director Forseth – CN Rail’s Annual Vegetation Management Program

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated June 21, 2019, regarding a request from Director Forseth to discuss CN Rail’s Annual Vegetation Management Program, be received. Further action at the discretion of the Board.

18.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• That the report from Chair Margo Wagner, for the period up to and including June 25, 2019, be received.

19.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

20.

IN-CAMERA SESSION

20.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

21.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. June 27, 2019.