CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, November 09, 2018
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 12, 2018

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held October 12, 2018, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of November 9, 2018, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area I - BL 5172 and 5173

Stakeholder Vote - Unweighted - All Electoral Areas
Lot 1, District Lot 15, Cariboo District, Plan 20266, Except Plan 22908
From Manufactured Home Park designation to Agricultural designation
From Mobile Home Park (R 4) zone to Resource/Agricultural zone
(3360-20/20180043 - Bare)(Agent: Brad Wiles - Wiles Surveying)
Director Glassford

• #1:  That Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5172, 2018 be read a first and second time this 9^th day of November, 2018.

• #2:  That Quesnel Fringe Area Zoning Amendment Bylaw No. 5173, 2018 be read a first and second time this 9^th day of November, 2018. Further, that adoption be subject to the following:

  1.  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicant.

4.2

Area L – BL 5174 and 5175

Stakeholder Vote – Unweighted – All Electoral Areas

District Lot 1801, Lillooet District, Except Plans KAP55975 and KAP61510
From Resource Area designation to Rural Residential 1 designation
From Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) zone
(3360-20/20180044 – DeWitte)(Agent: Nigel Hemingway)
Director MacDonald

• #1:  That the South Cariboo Area Official Community Plan Amendment Bylaw No. 5174, 2018 be read a first and second time this 9^th day of November, 2018. 

• #2:  That the South Cariboo Area Zoning Amendment Bylaw No. 5175, 2018 be read a first and second time this 9^th day of November, 2018.  Further, that adoption be subject to the following:

  1. The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.
  2. The applicants offering to enter into and entering into a covenant to ensure compliance with the provisions of the Agricultural Policy with respect to fencing and setback of 45 metres from all the boundaries adjacent to the ALR. 

  Further, that the cost of registration of the Shoreland Management Policy covenant and the Agricultural Policy covenant be borne by the applicants.

4.3

Area L – BL 5176 and 5177

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 3869 Lillooet District, Plan 9378, Except Plan 30049
From General Residential designation to Country Residential designation
From Rural 2 (RR 2) zone to Lakeshore Residential 2 (RL 2) zone
3360-20/20180045 – Bazan)(Agent: Nigel Hemingway)
Director MacDonald

• #1:  That South Cariboo Area Official Community Plan Amendment Bylaw No. 5176, 2018 be read a first and second time this 9^th day of November, 2018.

• #2:  That the South Cariboo Area Zoning Amendment Bylaw No. 5177, 2018 be read a first and second time this 9^th day of November, 2018. Further, that adoption be subject to the following: 

  1. The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection of Horse Lake and Bridge Creek.

  Further, that the cost of registration of the covenant be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area L - BL 5152 and 5153

Stakeholder Vote – Unweighted – All Electoral Areas

Lot B, District Lot 4058, Lillooet District, Plan 30196
Rural Residential 1 designation to Rural Residential 2 designation and Industrial designation
Rural 1 (RR 1) zone to Rural 2 (RR 2) zone and Special Exception Light Industrial zone
(3360-20/20180023 - Pavlik) (Agent: Nigel Hemingway)
Director MacDonald

• #1:  That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5152, 2018 a third time, this 9^th day of November, 2018.

• #2:  That the Board consider the results of the public hearing when making a determination as to whether or not to read Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5153, 2018 a third time, this 9^th day of November, 2018.

• #3:  That Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5152, 2018 be adopted this 9^th day of November, 2018.

• #4: That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5153, 2018 be adopted this 9^th day of November, 2018.

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area F - BL 5088

Stakeholder Vote – Unweighted – All Electoral Areas

Block A, District Lots 12978 and 12908, Cariboo District
From Rural 3 (RR 3) zone to Special Exception C/M-9 zone
(3360-20/20170009 - Moser) (Agent: Doug Dodge)
Director Turcotte

• That Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5088, 2017 be adopted this 9^th day of November, 2018.

6.2

Area A - BL 5091

Stakeholder Vote – Unweighted – All Electoral Areas
Lot A, District Lot 7254, Cariboo District, Plan PGP39037
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20170010 - Lawlor)
Director Sjostrom

• That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5091, 2017 be adopted this 9^th day of November, 2018.

6.3

Area A - BL 5121

Stakeholder Vote – Unweighted – All Electoral Areas

That Parcel or Tract of Land East of District Lot 8003, Cariboo District, containing 16.589 ha More or Less (Lease/Permit/Licence # 516476)
From Resource/Agricultural (R/A) zone to Heavy Industrial (M 3) zone
(3360-20/20170029 - Orica Canada Inc.)
Director Sjostrom

• #1: That the condition of adoption of Bylaw No. 5121, being that the applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to riparian protection, be removed.

• #2: That Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5121, 2017 be adopted this 9th day of November, 2018.

7.

AGRICULTURAL LAND COMMISSION APPLICATIONS

7.1

Area A - ALR1840

Stakeholder Vote – Unweighted – All Electoral Areas

Unsurveyed Crown Land - Located at the Quesnel River
(3015-20/A20180040 - Allgold BC Ltd.) (Agent: Tracker GPS Survey and Mapping Ltd.)
Director Sjostrom

• That the Provincial Agricultural Land Commission application for non-farm use for Mining and exploration within the Agricultural Land Reserve, pertaining to Unsurveyed Crown Land - located at the Quesnel River, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

7.2

Area D - ALR1846

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 13013, Cariboo District
3015-20/D20180046 - Durfeld) (Agent: Exton and Dodge Land Surveying Inc.)
Director Forseth

• That the Provincial Agriculture Land Commission application to subdivide 1.73 ha (4.27 ac) from the 4.88 ha (12.1 ac) subject property under Agricultural Land Reserve to create two separate lots of 1.73 ha (4.27 ac) and 3.15 ha (7.78 ac), pertaining to District Lot 13013, Cariboo District, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

7.3

Area H – ALR1838

Stakeholder Vote – Unweighted – All Electoral Areas

Lot A, District Lot 2959, Lillooet District, Plan 33492
(3015-20/H20180038 – Pincott Ranches Ltd. Inc. No. 105190) (Agent: Michael Kidston Land Surveying Ltd.)
Director Wagner

• That the Provincial Agricultural Land Commission application to subdivide 148.3 ha (355.33 ac) property under Agricultural Land Reserve into two lots; one 7 ha (17.29 ac) lot and the remaining 141.3 ha (349.16 ac) lot to provide security of owning a separate home for their second generation family members, pertaining to Lot A, District Lot 2959, Lillooet District, Plan 33492, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

7.4

Area L – ALR1839

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 7, District Lot 4254 & 4255, Lillooet District, Plan KAP65761
(3015-20/L20180039 – Strain/Wold) (Agent: Nigel Hemingway)
Director MacDonald

• That the Provincial Agricultural Land Commission application to subdivide 15.6 ha (38.54 ac) property under Agricultural Land Reserve into three equal sized lots of 5.2 ha (12.85 ac) for family members, pertaining to Lot 7, District Lot 4254 & 4255, Lillooet District, Plan KAP65761, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

7.5

Area L - ALR1841

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 10, District Lots 4254 and 4255, Lillooet District, Plan KAP65761
(3015-20/L20180041 - Christian) (Agent: Nigel Hemingway)
Director MacDonald)

• That the Provincial Agricultural Land Commission application to subdivide 12.2 ha (30.14 ac) property under Agricultural Land Reserve into three residential lots, pertaining to Lot 10, District Lots 4254 and 4255, Lillooet District, Plan KAP65761, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Municipalities and Cariboo Regional District Building Statistics Reports - September 2018

Corporate Vote - Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated October 19, 2018, with attached Municipalities Building Inspection Statistics Report, Cariboo Regional District Statistics Report and the Inspection Activity Report for September 2018, be received.

9.

COMMUNITY SERVICES

9.1

100 Mile Nordics Ski Society – Community Works Funding Support for a LED Lighting Project

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 18, 2018, regarding a proposal from the 100 Mile Nordics Ski Society to install a new LED lighting system and, if possible, complete any other related, minor services at the 99 Mile Ski Trails, be received. Further, that up to $40,000 for the project be approved from the 2018 Community Hall Energy Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement with the 100 Mile Nordics Society.

10.

FINANCE

10.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - October 2018

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of October 2018, in the amount of $1,863,644.87, consisting of $395,775.62 paid by cheque, $1,380,360.12 paid through electronic funds, and $87,509.13 paid by Mastercard, be received and ratified.

10.2

Treaty Advisory Committee Transition Costs

Corporate Vote - Unweighted

• That the agenda item summary from John MacLean, Chief Administrative Officer, dated October 31, 2018, regarding Treaty Advisory Committee transition costs, be received. Further, that expenses only be approved (based on current policies) for former Director Ted Armstrong to participate and provide guidance in the transition to a new CRD representative at the Treaty Advisory Committee and Side Tables, for up to nine months.

10.3

UBCM – Group Insurance for Elected Officials

Corporate Vote - Unweighted

• That the agenda item summary from Scott Reid, Chief Financial Officer, dated October 26, 2018, regarding UBCM Group Insurance for Elected Officials, be received. Further action at the discretion of the Board.

10.4

Extension of Insurance Providers Contract

Corporate Vote - Weighted

• That the agenda item summary from Kevin Erickson, Manager of Financial Services, dated November 1, 2018, regarding the Insurance Providers Contract, be received. Further, that AON’s contract be extended through 2019 and 2020 and that the Board give serious consideration to continuing with AON until circumstances warrant going to public tender for insurance services.

11.

ADMINISTRATION

11.1

Results of Quesnel Regional Airport Contribution Assent Vote

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 31, 2018, reporting the affirmative results of the Quesnel Regional Airport Contribution Assent Vote conducted on October 20, 2018, be received.

11.2

2018 CRD Local Election Results

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 26, 2018, regarding the official results of the 2018 local general elections, as follows:

   

  Elected by voting:

  Area A – Mary Sjostrom

  Area B – Barb Bachmeier

  Area E – Angie Delainey

  Area F – Conrad Turcotte

  Area J – Gerald Kirby

  Area K – Chad Mernett

  Area L – Willow MacDonald

   

  Elected by acclamation:

  Area C – John Massier

  Area D – Steve Forseth

  Area G – Al Richmond

  Area H – Margo Wagner

  Area I – Jim Glassford

   

  be received.

11.3

Request from Director Campsall – Discussion Pertaining to the Elimination of Greyhound Bus Services

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated October 31, 2018, regarding a request from Director Campsall to discuss Greyhound’s elimination of bus services, be received. Further action at the discretion of the Board.

12.

BOARD REPORTS AND CORRESPONDENCE

12.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of November 9, 2018, be received.

12.1.1

Fraser Basin Council Board Highlights - October 11, 2018

12.1.2

Cariboo Chilcotin Child Development Centre - Appreciation for Grant for Assistance

12.1.3

Hawkins Lake VFFA - Appreciation Letter and Report for Grant for Assistance

12.1.4

Cariboo Family Enrichment Centre - 2018 Grant for Assistance Final Report

12.1.5

BC Assessment - Congrats and Introduction to Directors

12.1.6

Woodlot Communicator - Fall 2018

12.2

Financial Consent Calendar – Project Payment Reports/Updates

​Corporate Vote - Unweighted

• ​​That the correspondence regarding updates on funding applications submitted for various projects within the Cariboo Regional District, as presented to the Board on November 9, 2018, be received.

12.2.1

NDIT - Grant Approval for Alex Fraser Park Multi-Use Agriculture Building Project

12.3

Responses to Board Correspondence/Meeting Follow-up

12.3.1

Ministry of Public Safety and Solicitor General - Follow up from UBCM

Corporate Vote - Unweighted

• That the letter from Jennifer Rice, Parliamentary Secretary for Emergency Preparedness, Ministry of Public Safety and Solicitor General, dated October 16, 2018, following up on various discussions at the 2018 UBCM Convention with CRD delegates, be received. 

12.4

Union of BC Municipalities (UBCM)/North Central Local Government Association (NCLGA)/Federation of

Corporate Vote - Unweighted

• That the Union of BC Municipalities', North Central Local Government Association and Federation of Canadian Municipalities member items, as of November 9, 2018, be received.

12.4.1

NCLGA - Geoscience BC Support Letter

13.

COMMITTEE MINUTE AND RECOMMENDATIONS

13.1

North Cariboo Joint Planning Committee Minutes - October 9, 2018

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Planning Committee meeting, held October 9, 2018, be received.

13.1.1

Application to the Investing in Canada Infrastructure Program - Quesnel Pool Renovation

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held October 9, 2018, be considered for endorsement:

  That the Cariboo Regional District submit an application to the Investing in Canada Infrastructure Program for a full renovation of the swimming pool at the Quesnel and District Arts and Recreation Centre in accordance with the Schematic Design Report completed by VDA Architecture in April 2017.

13.1.2

North Cariboo Recreation and Parks Service Management Agreement

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held October 9, 2018, be considered for endorsement:

  That Schedule A of the Management Agreement for the North Cariboo Recreation and Parks Service incorporate the Leisure Services Department Operating Budget Subsidy Target as presented in the Five Year Financial Plan (2019-2023) and that the agreement be approved by both parties with this inclusion.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

CRD Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5183, 2018

Stakeholder Vote – Weighted – Electoral Areas D, E and F; and City of Williams Lake

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated October 31, 2018, regarding Bylaw No. 5183, be received. Further, that Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5183, 2018 be read a first, second and third time this 9^th day of November, 2018.

• #2: That Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5183, 2018 be adopted this 9^th day of November, 2018.

14.2

Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5184, 2018

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 31, 2018, regarding Bylaw No. 5184, be received. Further, that Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5184, 2018 be read a first, second and third time this 9^th day of November 2018.

• #2: That Cariboo Regional District 108 Greenbelt Community Use Property Control Bylaw No. 5184, 2018 be adopted this 9^th day of November 2018.

15.

BYLAWS FOR CONSIDERATION OF ADOPTION

15.1

Quesnel Regional Airport Contribution Service Establishment Bylaw No. 5151, 2018

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 1, 2018, regarding Bylaw No. 5151, be received. Further, that Quesnel Regional Airport Contribution Service Establishment Bylaw No. 5151, 2018 be adopted this 9^th day of November 2018.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

Appointments to Northern Development Initiative Trust Regional Advisory Committee

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated October 31, 2018, regarding 2019 appointments to the Northern Development Initiative Trust Regional Advisory Committee, be received. Further, that the appointments be made, per the Chair’s recommendation.

  Further, that after attending each meeting, the appointee write a brief report back to the Board for its information.

17.

CHAIR REPORT

Corporate Vote - Unweighted

(The Chair's report added at late publishing)

• That the report from Chair Margo Wagner, up to and including November 8, 2018, be received.

18.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

19.

IN-CAMERA SESSION

19.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90(1) (a) and (c) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Sections 90(1) (a) and (c) of the Community Charter.

20.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. November 9, 2018.