CARIBOO REGIONAL DISTRICT
MEETING AGENDA

Friday, July 11, 2025

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - June 20, 2025

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held DATE, be adopted.

3.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST, SECOND AND THIRD READING

3.1

Area B – Bylaw 5509

Stakeholder Vote – Unweighted – All Electoral Areas

1909 Backer Rd
Lot 22, District Lot 904, Cariboo District, Plan 27927
From Rural 2 (RR 2) zone to Special Exception RR 2-1 zone
(3360-20/20250013 – Carbonneau) (Agent: Matt Jaccard – TRUE Land Surveying)
Director Bachmeier

• That Quesnel Fringe Area Zoning Amendment Bylaw No. 5509, 2025 be read a first, second, and third time this 11^th day of July 2025. Further, that adoption be subject to the following:

  1. Applying for and receiving a Development Variance Permit for the exterior side yard setback;
  2. The applicant offering to enter into and entering into a Wildfire Interface covenant encouraging land owners to use Fire Smart wildfire mitigation practices for building construction and land management on the subject property;
  3. Discharge of the temporary dwelling covenant #BB952960 registered on title.

      

  Further, that the cost of discharge of the temporary dwelling covenant and the cost of wildfire interface covenant registration be borne by the applicant.

4.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

4.1

Area J – Bylaw 5504

Stakeholder Vote – Unweighted – All Electoral Areas

4880 McGhee Rd
Lot 2, District Lot 181, Range 2, Coast District, Plan 43802
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20250008 – Whitehead) (Agent: Veronica Meister – Exton and Dodge Land Surveying Inc.)
Director Pare

• That Chilcotin Area Rural Land Use Amendment Bylaw No. 5504, 2025 be read a third time, this 11^th day of July 2025.

5.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

5.1

Area L – DVP20240003

Stakeholder Vote – Unweighted – All Electoral Areas

7645 Beazley Road
Lot 22, District Lot 3721, Lillooet District, Plan 21667
(3090-20/20240003 – Peckenpaugh) (Agent: Edward White)
Director de Vries

• That the application for a Development Variance Permit pertaining to Lot 22, District Lot 3721, Lillooet District, Plan 21667 be rejected as approval would further noncompliance and may encourage the continuation of the non-permitted use of the property.

5.2

Area G – DVP20250021

Stakeholder Vote – Unweighted – All Electoral Areas

5439 Scuffi Rd
Lot A, District Lot 358, Lillooet District, Plan 30468
(3090-20/20250021 – Porter) (Agent: Michael Kidston Land Surveying)
Director Richmond

• That the application for a Development Variance Permit pertaining to Lot A, District Lot 358, Lillooet District, Plan 30468 be approved. Further, that a Development Variance Permit be issued to vary Section 5.12.3.1 (c) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  That the minimum watercourse setback be reduced from 45.72 m (150 ft) to 30.48 m (100 ft) to allow the construction of a 139.23 sq m (1498.66 sq ft) single-family dwelling with a 48.96 sq m (527.00 sq ft) attached deck.

6.

DELEGATIONS/GUESTS

6.1

11:00 a.m. Delegation - Enbridge

Seanna McDonald, Project Coordinator, Community and Indigenous Engagement with Enbridge, will be in attendance to provide an update on Enbridge's Sunrise Expansion Project.

7.

COMMUNITY SERVICES

7.1

Year-Round Grant for Assistance Application – 108 Mile Ranch Community Association

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

7.2

Year-Round Grant for Assistance Application – Big Creek Community Association

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

7.3

Year-Round Grant for Assistance Application – Tatlayoko Field Station Society

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

7.4

Make the Move Project Update

Various Voting - See recommendations

• Corporate Vote - Unweighted

  #1: That Procurement Policy No. 2023-9-32 be waived, permitting the direct award of a consulting services agreement for the Rural Workforce Retention and Expansion project to Will Creative Inc. for up to $200,000 plus applicable taxes, based on the firm's foundational work already completed for this project which will maximize efficiency and value.

• Corporate Vote - Weighted

  #2: That the appropriate signatories are hereby authorized to execute the consulting services agreement for the Rural Workforce Retention and Expansion project with Will Creative Inc.

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - June 2025

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of June 2025, in the amount of $2,714,637.55, consisting of $26,958.32 paid by cheque, $2,557,816.68 paid through electronic funds, and $129,862.55 paid by Mastercard, be ratified.

8.2

Request for Permissive Tax Exemption for St. Jude’s Parish – 5691 Horse Lake Road

Corporate Vote - Unweighted

• Action at the discretion of the Board.

9.

INFORMATION ITEMS

9.1

Community Energy Association - Charge North Complete

9.2

Rural Refuse Report - April 1, 2025 to June 30, 2025

9.3

UBCM - 2025 NCLGA Resolutions

9.4

UBCM - Convention Resource Breakfast Series 2025

9.5

UNBC - President Payne to Assume New Leadership Role

9.6

CRD Delegations - Memorandum of Business

9.7

Heritage Steering Committee Minutes - May 8, 2025

9.8

Central Cariboo Joint Committee Minutes - June 18, 2025

9.9

Committee of the Whole Minutes - June 19, 2025

10.

COMMITTEE/COMMISSION RECOMMENDATIONS

10.1

UBCM Meeting Requests – MOTT Staff

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting on June 19 2025, be endorsed:

  That a UBCM meeting request be submitted with Ministry of Transportation and Transit staff to discuss the following three topics:

  1) Durrell Road and other closures (sustainability of fire services)

  2) Active transportation routes (Highway 24 tenureship, Mountview School, Bouchie Lake)

  3) Road safety

10.2

Community Works Prioritization Policy Update

Various Voting - See recommendations

• Corporate Vote - Unweighted

  That the following recommendation from the Committee of the Whole meeting on June 19, 2025, be endorsed:

  1. That the new Community Works Funding Prioritization Policy be adopted as presented, and Policy 2020-1B-29 be rescinded.
• Corporate Vote - Weighted

  That the following recommendation from the Committee of the Whole meeting on June 19, 2025, be endorsed:

  1. That one-third (33%) of the balance of Community Works Funds as of January 1, 2025 be restricted for the CWF Community Impact Projects Stream as described in the new Community Works Funding Prioritization Policy, with the remainder restricted for the CWF Infrastructure Reinvestment Stream.
• Corporate Vote - Weighted

  That the following recommendation from the Committee of the Whole meeting on June 19 2025, be endorsed:

  1. That $200,000 per year for fiscal years 2026-2029 from the Community Works Funds be approved for the Community Halls Green Infrastructure Upgrades program, funded from the Community Impact Projects Stream, for a total allocation of $800,000.
• Corporate Vote - Weighted

  That the following recommendation from the Committee of the Whole meeting on June 19, 2025, be endorsed:

  1. That the following allocation of Community Works Funds be approved from the Infrastructure Reinvestment Stream:
     1. $ 250,000 for the Pine Valley Sewer Treatment System Upgrade – Feasibility Study & Design (2025);
     2. $ 155,000 for the Lac La Hache Lift Station & Force Main Replacement Detailed Design (2025);
     3. $1,500,000 – 150 Mile Firehall Replacement (2025);
     4. $1,500,000 – Forest Grove Firehall 1 Replacement (2025);
     5. $1,000,000 – 108 Low Pressure Mains Upgrade (2025);
     6. $ 113,000 – SCADA Upgrade, Russett Bluff Water (2025);
     7. $ 91,900 – SCADA Upgrade, Benjamin Water (2025); and
     8. $ 625,000 for the Asset Management Planning Project Base Funding for software, consulting services and staffing at $125,000 per year from 2025-2029.

10.3

Asset Management Strategy

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting on June 19, 2025, be endorsed:

  That the Asset Management Strategy be adopted as presented.

10.4

Interior Health Harm Reduction Activities in Vicinity of Williams Lake Public Library

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Joint Committee meeting on June 18, 2025, be endorsed:

  That an invitation be extended to Interior Health for representatives to attend the September 17, 2025 Central Cariboo Joint Committee meeting to discuss locations for harm reduction activities within the community; and further, that staff be requested to communicate the concerns of both organizations as soon as possible and request the Williams Lake Public Library and Cariboo Memorial Recreation Complex not be used as sites for harm reduction activities going forward.

11.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

Provides the opportunity to share learnings from attendance at conferences, etc.

11.1

Request from Director Sjostrom to Access Electoral Area A Initiative Funds

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

12.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

13.

ESCRIBE FEEDBACK

14.

IN-CAMERA SESSION

14.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a)(c)(e) and (l) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a)(c)(e) and (l) of the Community Charter.

15.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. July 11, 2025.