CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, May 05, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - April 14, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held April 14, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of May 5, 2023, be received.

3.2

11:30 a.m. Delegation - PMT Chartered Professional Accountants LLP

JoAnn Francis, CPA, CA of PMT Chartered Professional Accountants, will be in attendance to present the Audited 2022 CRD Financial Statements.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5431 and 5432

Stakeholder Vote – Unweighted – All Electoral Areas

Area L – BL 5431 and 5432
Renney Road
Lot 5, District Lot 3720, Lillooet District, Plan 32597
From Rural Residential 1 designation to Rural Residential 3 designation
From Rural 1 (RR 1) zone to Rural 3 (RR 3) zone
(3360-20/20230014 – Tobin/Penton/Croker) (Agent: Nigel Hemingway – Cariboo Geographic Systems)
Director de Vries

• #1: That Interlakes Area Official Community Plan Amendment Bylaw No. 5431, 2023 be read a first and second time, this 5^th day of May 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5432, 2023 be read a first and second time, this 5^th day of May 2023. Further, that adoption be subject to the following:

  1. Adoption of Interlakes Area Official Community Plan Amendment Bylaw No. 5431, 2023.
  2. The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

      

  Further, that the cost of registration of the Shoreland Management Policy covenant be borne by the applicant.

4.2

Area H – BL 5433 and 5434

Stakeholder Vote – Unweighted – All Electoral Areas

Area H – BL 5433 and 5434
4569 Canim Hendrix Lake Road
Lot 1, District Lot 2939, Lillooet District, Plan 12584, Except Plan 40539
From Institutional designation to Upland Residential designation
From Institutional (P) zone to Residential 2 (R 2) zone
(3360-20/20220035 – Calibrate Assessments Limited) (Agent: Jerome Lengkeek)
Director Wagner

• #1: That South Cariboo Area Official Community Plan Amendment Bylaw No. 5433, 2023 be read a first and second time, this 5^th day of May 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5434, 2023 be read a first and second time, this 5^th day of May 2023. Further, that adoption be subject to the following:

  1. Adoption of the South Cariboo Area Official Community Plan Amendment Bylaw No. 5433, 2023.

      

  2. The applicant offering to enter into and entering into a Section 219 covenant to ensure no new dwelling unit is added to the existing residence, as proposed, until the current sewer system is proven to meet Provincial standards by an Authorized Professional.

      

  Further, that the cost of preparation and registration of the covenant be borne by the applicant.

5.

AGRICULTURAL LAND COMMISSION APPLICATIONS

5.1

Area L – ALRL20230010

Stakeholder Vote – Unweighted – All Electoral Areas

Area L – ALRL20230010
6429 Eden Road
The Fractional South 1/2 of the South 1/2 of District Lot 1919, Lillooet District, Except Plan 26063 and KAP90830, and Lot 1, District Lot 1919, Lillooet District, Plan KAP90830
(3015-20/L20230010 – Kendall) (Agent: Cariboo Geographic Systems - Nigel Hemingway)
Director de Vries

• That the Provincial Agricultural Land Commission application for subdivision pertaining to the Fractional South 1/2 of the South 1/2 of District Lot 1919, Lillooet District, Except Plan 26063 and KAP90830, and Lot 1, District Lot 1919, Lillooet District, Plan KAP90830 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval, subject to rezoning and an Official Community Plan amendment.

6.

DEVELOPMENT SERVICES - OTHER BUSINESS

6.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated April 25, 2023, with attached Provincial Agricultural Land Commission Decisions Report as of April 25, 2023, be received.

6.2

Area A – Notice on Title – Lot 5 Block 3 District Lot 222 Cariboo District Plan 7107; PID: 013-491-873

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Lot 5 Block 3 District Lot 222 Cariboo District Plan 7107; PID: 013-491-873, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.3

Area B – Notice on Title – Lot 3 District Lot 6182 Cariboo District Plan 19242; PID: 004-397-789

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Lot 3 District Lot 6182 Cariboo District Plan 19242; PID: 004-397-789, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.4

Area C – Notice on Title – Lot 5 District Lot 8625 Cariboo District Plan 29924; PID: 005-535-042

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 27, 2023, regarding Notice on Title – Lot 5 District Lot 8625 Cariboo District Plan 29924; PID: 005-535-042, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.5

Area C – Notice on Title – Lot 5 District Lot 8625 Cariboo District Plan 29924; PID: 005-535-042

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 27, 2023, regarding Notice on Title – Lot 5 District Lot 8625 Cariboo District Plan 29924; PID: 005-535-042, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.6

Area D – Notice on Title – Block B District Lot 8859 Cariboo District; PID: 004-969-987

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Block B District Lot 8859 Cariboo District; PID: 004-969-987, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.7

Area D – Notice on Title – Lot 2 District Lot 8853 Cariboo District Plan PGP37933; PID: 018-713-939

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Lot 2 District Lot 8853 Cariboo District Plan PGP37933; PID: 018-713-939, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.8

Area D – Notice on Title – Lot 1 District Lot 9167 Cariboo District Plan 15561; PID: 011-965-738

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023 regarding Notice on Title – Lot 1 District Lot 9167 Cariboo District Plan 15561; PID: 011-965-738, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.9

Area G – Notice on Title – Lot 15 District Lot 8034 Lillooet District Plan 26539; PID: 005-106-214

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023 regarding Notice on Title – Lot 15 District Lot 8034 Lillooet District Plan 26539; PID: 005-106-214, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.10

Area H – Notice on Title – Lot D District Lot 2748 Lillooet District Plan KAP63203; PID: 024-318-141

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 27, 2023, regarding Notice on Title – Lot D District Lot 2748 Lillooet District Plan KAP63203; PID: 024-318-141, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.11

Area L – Notice on Title – Lot 64 District Lot 679 Lillooet District Plan 22752; PID: 006-705-774

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Lot 64 District Lot 679 Lillooet District Plan 22752; PID: 006-705-774, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.12

Area L – Notice on Title – Lot 3 District Lots 3808 and 3818 Lillooet District Plan KAP55572; PID: 023-201-754

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 21, 2023, regarding Notice on Title – Lot 3 District Lots 3808 and 3818 Lillooet District Plan KAP55572; PID: 023-201-754, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

6.13

Area L – Notice on Title – Lot 5 District Lot 4254 Lillooet District Plan KAP65761; PID: 024-652-407

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated April 24, 2023, regarding Notice on Title – Lot 5 District Lot 4254 Lillooet District; PID: KAP65761; PID: 024-652-407, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.

ENVIRONMENTAL SERVICES

7.1

Growing Communities Funding for Bench-Scale Manganese Treatment at 3 Cariboo Regional District Water Systems

Corporate Vote - Weighted

• That the agenda item summary from Peter Hughes, Manager of Environmental Services, dated April 25, 2023, regarding manganese treatments at Horse Lake, Gateway, and Benjamin water systems, be received.  Further, that $30,000 from the Growing Communities Fund be allocated to the Bench-Scale Manganese Treatment project.

7.2

Solid Waste Management request for Budget Amendment to Purchase a Field Service Vehicle.

Corporate Vote - Weighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated April 26, 2023, regarding a budget amendment to the Solid Waste Management Service budget, transferring up to $70,000 for the purchase of a field service truck, be received. Further, that the budget amendment be approved, and the Board endorse the purchase of a 2022 F150 from Lake City Ford as quoted.

8.

FINANCE

8.1

Year-Round Grant for Assistance Application – Williams Lake Stampede Parade

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated April 25, 2023, regarding a Year-Round Grant for Assistance application from the Williams Lake Stampede Parade Committee requesting $1000 to help finance the parade, be received. Further action at the discretion of the Board.

8.2

Year-Round Grant for Assistance Application – Tyee Lake Community Association

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated April 26, 2023, regarding a Year-Round Grant for Assistance Application from the Tyee Lake Community Association requesting $1000 to purchase supplies and a door and raffle prize for their AGM, be received. Further action at the direction of the Board.

8.3

Year-Round Grant for Assistance Application – Tatla Lake & Area Community Association

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated April 26, 2023, regarding a Year-Round Grant for Assistance Application from the Tatla Lake & Area Community Association requesting $1000 for the Annual Tatla Lake Gymkhana, be received. Further action at the discretion of the Board.

8.4

Cariboo Regional District 2023 First Quarter Financial Reports

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated April 28th, 2023, with attached 2023 Cariboo Regional District First Quarter Financial Reports, be received.

8.5

Monthly Expenditures Board Summary Report and Mastercard Summary Report - April 2023

Corporate Vote - Unweighted

• That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of April 2023, in the amount of $1,396,553.93, consisting of 34,599.60 paid by cheque, $1,250,510.62 paid through electronic funds, and $111,443.71 paid by Mastercard, be received and ratified.

9.

ADMINISTRATION

9.1

2022-2026 Strategic Plan

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 26, 2023, with attached 2022-2026 Strategic Plan, be received.

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of May 5, 2023, be received.

10.1.1

Ministry of Forests - Upcoming Quesnel Forest Landscape Planning Open Houses

10.1.2

Wells-Barkerville Community Forest - Expansion

10.1.3

Minister Fleming, MOTI - Cariboo Road Recovery Projects

10.1.4

UBCM - Addressing Issue of Housing

10.1.5

Enbridge - Westcoast Energy Inc. Proposed Project - Sunrise Expansion Program

10.1.6

NDIT - Anahim Lake Airport Terminal Expansion

10.1.7

Ministry of Post-Secondary Education and Future Skills - StrongerBC Future Ready Action Plan

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

North Cariboo Rural Directors Caucus Minutes - April 11, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting held on April 11, 2023, be received.

11.1.1

Minerals North 2023 Sponsorship Package 

Stakeholder Vote - Weighted - Electoral Areas A, B, C & I

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting on April 11, 2023, be endorsed:
  
  That the 2023 Minerals North Sponsorship Package, be received. Further, that $5,000 from the North Cariboo Economic Development 2023 budget be provided for sponsorship of the event.  

11.2

Central Cariboo Rural Directors Caucus Minutes - April 11, 2023

Corporate Vote - Unweighted

• That the minutes of the Central Cariboo Rural Directors Caucus meeting held on April 11, 2023, be received.

11.3

Committee of the Whole Minutes - April 13, 2023

Corporate Vote - Unweighted

• That the minutes of the Committee of the Whole meeting held on April 13, 2023, be received.

11.4

South Cariboo Rural Directors Caucus Minutes - April 17, 2023

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting held on April 17, 2023, be received.

11.5

Emergency Preparedness Committee Minutes - April 19, 2023

Corporate Vote - Unweighted

• That the minutes of the Emergency Preparedness Committee meeting held on April 19, 2023, be received.

11.5.1

2023 UBCM CEPF Evacuation Route Planning Application

Corporate Vote - Unweighted

• That the following recommendation from the Emergency Preparedness Committee meeting on April 19, 2023, be endorsed:

  That the agenda item summary from Stephanie Masun, Manager of Emergency Program Services, dated April 12, 2023, regarding the 2023 UBCM CEPF Evacuation Route Planning Application, be received. Further, that the Cariboo Regional District submit an application for the 2023 UBCM CEPF Evacuation Route Planning.

11.6

Connectivity Committee Minutes - April 19, 2023

Corporate Vote - Unweighted

• That the minutes of the Connectivity Committee meeting held on April 19, 2023, be received.

11.7

CRD Agricultural Development Advisory Committee Minutes - March 15, 2023

Corporate Vote - Unweighted

• That the minutes of the CRD Agricultural Development Advisory Committee meeting held on March 15, 2023, be received.

11.8

South Cariboo Regional Airport Commission Minutes - April 13, 2023

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Regional Airport Committee meeting held on April 13, 2023, be received.

11.8.1

Appointments to South Cariboo Regional Airport Commission

Corporate Vote - Unweighted

• That the following recommendation from the South Cariboo Regional Airport Commission meeting on April 13, 2023, be endorsed:

  That Commissioner Richmond be appointed for the position of Chair of the South Cariboo Regional Airport Commission for the year 2023.  Further, that Directors Al Richmond, Margo Wagner, and Eric de Vries, and member-at-large Les Kallos and Larry Davis be appointed to the commission.

11.8.2

Runway Rehabilitation Project

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Regional Airport Commission meeting on April 13, 2023, be endorsed:

  That the Cariboo Regional District borrow up to $2.5 million over a five-year term for the runway rehabilitation and upgrade project. Further, that the 2023 South Cariboo Regional Airport financial plan be amended as required to provide for project delivery by including the capital cost of construction and financing cost of borrowing as well as the addition of revenues from grant funding sources and increased requisition.

11.8.3

Runway Rehabilitation Project Financial Plan

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Regional Airport Commission meeting on April 13, 2023, be endorsed:

  That Regional District Policy No. 2017-11-13, which requires a competitive bidding process for procurement of goods and services, be waived and that the consulting services agreement for the South Cariboo Regional Airport runway rehabilitation and electrical upgrade project be awarded to Avia NG for $344,160, and that the appropriate signatories be authorized to enter into the agreement.

11.8.4

Fuel System Redesign Project

Corporate Vote - Weighted

• That the following recommendation from the South Cariboo Regional Airport Commission meeting on April 13, 2023, be endorsed:

  That Regional District Policy No. 2017-11-13, which requires a competitive bidding process for procurement of goods and services, be waived and that the contract for the South Cariboo Regional Airport fuel system redesign project be awarded to Sea Island Projects for $22,330, and that the appropriate signatories be authorized to enter into the agreement.

11.9

North Cariboo Joint Advisory Committee Minutes - April 11, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting held on April 11, 2023, be received.

12.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

12.1

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5436, 2023

Corporate Vote - Weighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated April 26, 2023, regarding Bylaw No. 5436, be received. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5436, 2023 be read a first, second and third time this 5^th day of May 2023.

• #2: That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5436, 2023 be adopted this 5^th day of May 2023.

13.

CHAIR REPORT/CAO REPORT

13.1

Chair Report - May 4, 2023

Corporate Vote - Unweighted

• That the Chair report up to and including May 5, 2023, be received.

14.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

15.

IN-CAMERA SESSION

15.1

In-Camera Session

Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(k) of the Community Charter.

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. May 5, 2023.