CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, May 03, 2024

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - April 12, 2024

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held April 12, 2024, be adopted.

3.

DELEGATIONS/GUESTS

3.1

11:30 a.m. Delegation - PMT Chartered Professional Accountants LLP

JoAnn Francis, CPA, CA of PMT Chartered Professional Accountants, will be in attendance to present the Audited 2023 CRD Financial Statements.

Attachments included on late agenda

3.2

12:00 p.m. Delegation - Beth Holden, CRD Regional Economic Development Officer

Beth Holden, CRD Regional Economic Development Officer will be in attendance to present information regarding the Make the Move project.

https://youtu.be/ZValWNy-h3o

https://youtu.be/qbb-dN3U8wQ

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area A – BL 5469

Stakeholder Vote – Unweighted – All Electoral Areas

1381 Sam Toy Road
Lot 12, District Lot 3140, Cariboo District, Plan 19032
From Service Commercial (C 4) zone to Special Exception C 4-3 zone
(3360-20/20240011 – Renyard Holdings Inc.) (Owner:  Peter Renyard)
Director Sjostrom

• That Quesnel Fringe Area Zoning Amendment Bylaw No. 5469, 2024 be given first and second reading this 3^rd day of May 2024.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

5.1

Area L – BL 5456 and 5457

Stakeholder Vote – Unweighted – All Electoral Areas

Little Green Lake Road
Lot 1, District Lot 1919, Lillooet District, Plan KAP90830
From Agriculture designation to Rural Holding designation and Agriculture designation
From Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) zone and Special Exception RR 1-6 zone
(3360-20/20230060 – Rebecca and Edward Kendall) (Agent:  Nigel Hemingway – Cariboo Geographic Systems)
Director de Vries

• #1: That the condition of adoption of Bylaw No. 5457, being that the applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system and riparian protection and removal of covenant LB373664, be removed.

• #2: That Green Lake Area Official Community Plan Amendment Bylaw No. 5456, 2023 and South Cariboo Area Zoning Amendment Bylaw No. 5457, 2023 be read a third time, this 3^rd day of May 2024.

• #3: That Green Lake Area Official Community Plan Amendment Bylaw No. 5456, 2023 be adopted this 3^rd day of May 2024.

• #4: That South Cariboo Area Zoning Amendment Bylaw No. 5457, 2023 be adopted this 3^rd day of May 2024.

6.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

6.1

Area H – DVP20240012

Stakeholder Vote – Unweighted – All Electoral Areas

4535 Bakken Rd
Lot A, District Lot 2939, Lillooet District, Plan 25168
(3090-20/20240012 – Cox) (Agent:  Wade Balbirnie)
Director Wagner

• That the application for a Development Variance Permit pertaining to Lot A, District Lot 2939, Lillooet District, Plan 25168 be approved. Further, that a Development Variance Permit be issued to vary Section 5.13.2 (b) (i) of the South Cariboo Area Bylaw No. 3501, 1999 as follows:

  That the minimum front yard setback be reduced from 7.6 m. (24.9 ft.) to 6.52 m.

  (21.39 ft.) to legalize the existing mobile home.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Area D – Notice on Title – Lot B District Lot 8821 Cariboo District Plan PGP41572

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L.

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for Lot B District Lot 8821 Cariboo District Plan PGP41572; PID: 023-858-770.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.2

Area D – Notice on Title – Part S/E ¼ of District Lot 9114 Cariboo District Lying North of Plan A155

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for Part S/E ¼ of District Lot 9114 Cariboo District lying North of Plan A155; PID: 016-543-238.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.3

Area E – Notice on Title – District Lot 12234 Cariboo District Except Plan 19751

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for District Lot 12234 Cariboo District Except Plan 19751; PID: 013-144-511.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.4

Area E – Notice on Title – Block E District Lot 11880 Cariboo District

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for Block E District Lot 11880 Cariboo District; PID: 025-080-521.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.5

Area E – Notice on Title – Parcel A (Being a consolidation of Lots 6 and 7, See CA7059679) District Lot 5724 Cariboo District Plan 12050

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for Parcel A (Being a consolidation of lots 6 and 7, See CA7059679) District Lot 5724 Cariboo District Plan 12050; PID: 030-563-682.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.6

Area L – Notice on Title – Lot 34 District Lot 4531 Lillooet District Plan KAP15960

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice on Title in the Land Title Office, in accordance with Section 57 of the Community Charter for Lot 34 District Lot 4531 Lillooet District Plan KAP15960; PID: 008-736-278.

  Further, upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

8.

ENVIRONMENTAL SERVICES

8.1

Lac La Hache Sewer Service Area Extension

Corporate Vote - Weighted

• That the Lac La Hache Sewer Service Area boundary be amended to include Lot A, Plan KAP10207, DL 5, Lillooet Land District, Except Plan KAP60769, & DL 3701, and that the appropriate signatories be authorized to enter into the necessary legal agreement with the property owners.

9.

COMMUNITY SERVICES

9.1

Sponsorship Request for Williams Lake First Nation’s Father’s Day and Speaking Our Truth Pow Wows.

Corporate Vote - Weighted

• That a Platinum sponsorship be provided for the Williams Lake First Nation’s Father’s Day and 3^rd Annual Speaking Our Truth Pow Wows in the amount of $5,500 from the COVID-19 Smart Restart Funds allocated to First Nations Reconciliation.

9.2

Chimney and Felker Lakes Landholders Association Community Works Funding (CWF) solar panel project and enabling agreement.

Corporate Vote – Weighted

• That up to $45,000 for the installation of solar panels at the Chimney and Felker Lakes Community Hall be approved from the 2024 Community Hall Energy Efficiency and Water Conservation envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.3

Year-Round Grant for Assistance Application – 100 Mile & District Arts Council

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

9.4

Year-Round Grant for Assistance Application – Cariboo Calico Quilters

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

9.5

AIS - GFA Application Under $1000 - Cariboo Chilcotin Youth Fiddle Society

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

9.6

NDIT Application – Claymine Trails Expansion Project

Corporate Vote - Unweighted

• That the grant application from the Cariboo Regional District to the Northern Development Initiative Trust’s Community Places funding stream for $30,000 to expand the low mobility trail at the Claymine Trails system in Bouchie Lake be supported for submission.

9.7

NDIT Application – Forest Grove Hall Roof Replacement

Corporate Vote - Unweighted

• That the Forest Grove Recreation Society’s grant application to Northern Development Initiative Trust’s Community Places stream for $30,000 to replace the community hall roof be supported for submission.

9.8

NDIT Application – Williams Lake Cycling Club Backdoor/Westsyde Trail Refurbishment

Corporate Vote - Unweighted

• That the Williams Lake Cycling Club’s grant application to Northern Development Initiative Trust’s Community Places stream for $30,000 to refurbish the Backdoor/Westsyde trail network by supported for submission.

10.

FINANCE

10.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - April 2024

Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of April 2024, in the amount of $1,525,712.64, consisting of $24,207.54 paid by cheque, $1,370,515.33 paid through electronic funds, and $130,989.77 paid by Mastercard, be ratified.

11.

ADMINISTRATION

11.1

Results of Barlow Creek Fire Tender Assent Vote

Corporate Vote - Unweighted

• That based on the affirmative results of the referendum conducted on April 27, 2024, the Board of the Cariboo Regional District authorizes that up to $650,000 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of replacing a fire tender for the Barlow Creek Volunteer Fire Department; and that the loan be repaid within ten years.

11.2

AAP for Bylaw No. 5470 – Area J Community Halls Contribution Service

Corporate Vote - Unweighted

• #1: That participating area approval is to be obtained through the Alternative Approval Process for Cariboo Regional District Electoral Area J Community Hall Support Service Establishment Bylaw No. 5470, 2024.

• #2: That the Cariboo Regional District Board authorizes the Elector Response Form as attached hereto for the Cariboo Regional District Electoral Area J Community Hall Support Service Establishment Bylaw No. 5470, 2024 Alternative Approval Process, which allows for a single elector response on each form, and which may be accepted by email or facsimile provided it is an accurate copy of the original form.

• #3: That the Cariboo Regional District Board has determined that 1039 represents the total number of eligible electors for the Alternative Approval Process with respect to Cariboo Regional District Electoral Area J Community Hall Support Service Establishment Bylaw No. 5470, 2024.

• #4: That the Cariboo Regional District Board has established July 2, 2024, at 4:00 p.m. as the deadline for receiving elector responses for the Cariboo Regional District Electoral Area J Community Hall Support Service Establishment Bylaw No. 5470, 2024 Alternative Approval Process.

12.

INFORMATION ITEMS

12.1

MLA Letter to Minister Farnsworth - Dangerous Dogs

12.2

CN - Building Capacity 2024 Network Upgrades - BC

12.3

CRD Delegations - Memorandum of Business

12.4

South Cariboo Joint Committee Minutes - April 8, 2024

12.5

South Cariboo Rural Directors Caucus Minutes - April 8, 2024

12.6

North Cariboo Joint Advisory Committee Minutes - April 9, 2024

12.7

North Cariboo Rural Directors Caucus Minutes - April 9, 2024

12.8

Committee of the Whole Minutes - April 11, 2024

12.9

Connectivity Committee Minutes - April 15, 2024

12.10

Central Cariboo Joint Committee Minutes - April 24, 2024

12.11

Policy Committee Minutes - April 30, 2024

12.12

Emergency Preparedness Committee Minutes - April 30, 2024

13.

COMMITTEE/COMMISSION RECOMMENDATIONS

13.1

100 Mile & District Outriders

Stakeholder Vote - Weighted - Electoral Areas G, H, L and the District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting on April 8, 2024 be endorsed:

  That approval be provided for the 100 Mile District Outriders proposed project to replace the stadium bleachers and replace fence panels as is required under the group's Use and Occupancy Agreement with the Cariboo Regional District.

13.2

Request for indigenous athlete support signage at the South Cariboo Recreation Centre from the Tsqescen First Nation (Formerly Canim Lake Band)

Stakeholder Vote - Weighted - Electoral Areas G, H, L and the District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting on April 8, 2024 be endorsed:

  That the concept request for Tsqescen First Nation athlete support and welcome signage be approved with details including wording, size, cost and installation location to be brought back to the joint committee for final endorsement.

13.3

Air Quality Committee Report

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That a joint letter from the City of Williams Lake and Cariboo Regional be forwarded to the Ministry of Environment recognizing the value of the Williams Lake Air Quality Roundtable and asking them to consider taking a lead role in reviving it.

13.4

Viewing Stanley Cup Playoffs in Gibraltar Room

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That staff bring a report forward to the May Central Cariboo Joint Committee, regarding using the Gibraltar Room to display the Stanley Cup Final if the Vancouver Canucks make it that far.

13.5

KIJHL Agreement

Corporate Vote - Weighted

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That the proposed Use And Occupancy License Agreement between the City of Williams Lake (as the operators of the Cariboo Memorial Recreation Complex) and 1468229 BC Ltd DBA Williams Lake Mustangs Hockey club be endorsed as presented, with the following changes:

  1. Section 10.a. - be amended to add "in writing" at the end.
  2. Section 10.b - be amended to read "The Operator will be responsible for the installation and removal of all advertisements.  All installation materials and maintenance costs for advertisements are at the expense of the TEAM.”
  3. Schedule B – last line under Rink 1 be amended to read “a 15% cost sharing of net advertising revenues to the facility, capped at a maximum of $30,000.00 annually.”
  4. Schedule B – Reference to Rink 1 under Year 1 of Agreement be amended to read “Rink 1 will be at 10% with a cap of $15,000.00”.

  Further, that the appropriate signatories be authorized to execute the agreement.

13.6

Funding for Rotary Club Fitness Equipment at Kiwanis Park

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That the City of Williams Lake submit a 2024 Northern Development Initiative Trust (NDIT) application to the Community Places program in partnership with the Williams Lake Rotary Club, for the Kiwanis Park Seniors’ Exercise Equipment Project.  Further, that staff be authorized to support the project with the sub-regional recreation funding account or other funding source for a maximum amount of $10,000.00.

13.7

Proposed Minor Construction to Accommodate Williams Lake Mustangs

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That proposed construction changes to the Cariboo Memorial Recreation Complex to accommodate the Williams Lake Mustangs Hockey Club be approved as presented.

13.8

Capital Project Budget Adjustment For Arena Dressing Room Retiling Project

Stakeholder Vote - Weighted - Electoral Areas D, E, F and City of Williams Lake

• That the following recommendation from the Central Cariboo Joint Committee meeting on April 24, 2024, be endorsed:

  That the proposed Lap Pool Retiling / Regrouting project for the West Fraser Aquatic Centre budgeted at $65,000 in 2024 be deferred to a future year, and that $50,000 be reallocated toward completing the Arena Dressing Room Retiling project for the Cariboo Memorial Recreation Complex in 2024.

13.9

Draft – Post-Secondary Bursary Program

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on April 30, 2024 be endorsed:

  That the Post-Secondary Bursary Program Policy, as attached, be recommended for adoption to the Cariboo Regional District Board of Directors.

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS

14.1

Canim Lake Water System Service Boundary Amendment Bylaw No. 5478, 2024

Corporate Vote - Unweighted

• That Canim Lake Water System Service Boundary Amendment Bylaw No. 5478, 2024 be read a first, second and third time this 3^rd day of May 2024.

15.

BYLAWS FOR CONSIDERATION OF ADOPTION

15.1

Forest Grove Fire Protection Service Area Expansion Bylaw No. 5474, 2024

Corporate Vote - Unweighted

• That Forest Grove Fire Protection Service Area Expansion Bylaw No. 5474, 2024 be adopted, this 3^rd day of May 2024.

16.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

16.1

Request from Director Forseth for a UBCM Community Excellence Nomination.

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

16.2

Invitation: Advisory Committee on Emergency Management Regulations

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

18.

ESCRIBE FEEDBACK

19.

IN-CAMERA SESSION

19.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Sections 90(1)(c),(g),(i) and (k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(c),(g) (i) and (k) of the Community Charter.

20.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. May 3, 2024.