CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Friday, October 22, 2021

9:45 A.m. - 4:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

PRESENT:

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. Macdonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• and Director G. Fourchalk

STAFF:

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• M. Croft, Recording Secretary,
• and J. Kozuki, IT Support

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1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2021-10B-1
  Moved Director Mernett
  Seconded Director Bachmeier

  That the agenda be adopted as presented.

  Carried

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 1, 2021

​Corporate Vote - Unweighted

• 2021-10B-2
  Moved Director Massier
  Seconded Director Glassford

  ​That the minutes of the Cariboo Regional District Board meeting held October 1, 2021, be received and adopted.

  Carried

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2021-10B-3
  Moved Director Fourchalk
  Seconded Director LeBourdais

  ​That the Delegations Memorandum of Business, as of October 22, 2021, be received.

  Carried

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area F – BL 5343

Stakeholder Vote – Unweighted – All Electoral Areas

Area F – BL 5343
Likely Road
Lot 4, District Lot 8126, Cariboo District, Plan 23269
From Rural 1 (RR 1) zone to Rural 3 (RR 3) and Rural 2 (RR 2) zones
(3360-20/20210015 – Gill)
Director LeBourdais

M. Gill, owner, joined the meeting via electronic means in support of this application.

• 2021-10B-4
  Moved Director LeBourdais
  Seconded Director Delainey

  That Central Cariboo Area Rural Land Use Amendment Bylaw No. 5343, 2021 be read a first and second time this 22^nd day of October, 2021. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to a sewage disposal system.

  Further, that the cost of registration of the covenant be borne by the applicants.

  Carried

4.2

Area L – BL 5344 and 5345

Stakeholder Vote – Unweighted – All Electoral Areas

Area L – BL 5344 and 5345
7515 Gauthier Road
Lot 3, District Lot 3720, Lillooet District, Plan 27014
From Rural Residential 1 designation to Rural Residential 3 designation
From Rural 1 (RR 1) zone to Rural 3 (RR 3) zone
(3360-20/20210044 – Richards/Weinert) (Agent: Michael Kidston)
Director Macdonald

• 2021-10B-5
  Moved Director Macdonald
  Seconded Director Richmond

  That Interlakes Area Official Community Plan Amendment Bylaw No. 5344, 2021 be read a first and second time, this 22^nd day of October, 2021.

  Carried
• 2021-10B-6
  Moved Director Macdonald
  Seconded Director Richmond

  That South Cariboo Area Zoning Amendment Bylaw No. 5345, 2021 be read a first and second time, this 22^nd day of October, 2021. Further, that adoption be subject to the following:

  1. Adoption of Interlakes Area Official Community Plan Amendment Bylaw No. 5344, 2021
     
     
  2. The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system.
     
     

     Further, that the cost of registration of the covenant be borne by the applicants.

  Carried

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area G – BL 5321, 5322 and 5323

Stakeholder Vote – Unweighted – All Electoral Areas

Area G – BL 5321, 5322 and 5323
Telqua Drive
Lot 1, District Lot 3552, Lillooet District, Plan 33858
From Parks, Recreation and Open Space designation to 108 Mile Ranch Residential designation
From Open Space, Parkland (OSP) zone to Special Exception R 1-1 zone
Land Use Discharge
(3360-20/20210015 – 1093532 B.C. Ltd.) (Agent: Nigel Hemingway)
Director Richmond

• 2021-10B-7
  Moved Director Richmond
  Seconded Director Glassford

  That South Cariboo Area Official Community Plan Amendment Bylaw No. 5321, 2021 be amended as follows:

  That Schedule “A” be amended to indicate the revised lot layout.

  Carried
• 2021-10B-8
  Moved Director Richmond
  Seconded Director Massier

  That South Cariboo Area Zoning Amendment Bylaw No. 5322, 2021 be amended as follows:

  That Schedule “A” be amended to indicate the revised lot layout.

  Carried
• 2021-10B-9
  Moved Director Richmond
  Seconded Director Glassford

  That South Cariboo Area Official Community Plan Amendment Bylaw No. 5321, 2021, South Cariboo Area Zoning Amendment Bylaw No. 5322, 2021 and Cariboo Regional District Land Use Contract Discharge Bylaw No. 5323, 2021, as revised, be read a third time, this 22^nd day of October, 2021.

  Carried

6.

TEMPORARY USE PERMIT APPLICATIONS

6.1

Area A – TP20210051

Stakeholder Vote – Unweighted – All Electoral Areas

Area A – TP20210051
1265 Sam Toy Avenue
Lot 16, District Lot 3140, Cariboo District, Plan 19778
(3070-20/20210051 – 1171479 BC Ltd.) (Agent: Keith Evans)
Director Sjostrom

K. Evans, agent, joined the meeting via electronic means, in support of this application.

• 2021-10B-10
  Moved Director Sjostrom
  Seconded Director Massier

  That the application pertaining to Lot 16, District Lot 3140, Cariboo District, Plan 19778, requesting the issuance of a Temporary Permit to allow the subject lands and buildings thereon be used for a restaurant and distillery with a patio for dining, be approved, in principle, as per Appendix “B” Site Plan, subject to the following:

  1. The Temporary Use on the property, a restaurant and distillery, must not occur in combination with any other permitted non-residential use contained within the M 2-3 zone.
  2. An approved Commercial Access Permit must be received from the Ministry of Transportation and Infrastructure.
  3. Distillery use must not occur until a satisfactory report is received from a qualified professional assuring that the physical and chemical occurrences associated with distilling and fermentation will not negatively impact the Red Bluff Sewer System, including sewage treatment facilities.
  4. Any construction and facilities associated with the restaurant use, including commercial kitchen, distilling equipment, and patio must be removed prior to the expiry of this permit.

      

  Further, that Section PL 6.1 of the Cariboo Regional District Policy Manual be waived with respect to a security deposit and undertaking of a rezoning application prior to permit expiry.

  Further, that a public information meeting be scheduled.

  Carried

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

ALR Exclusion Application Policy

Corporate Vote - Unweighted

• 2021-10B-11
  Moved Director Delainey
  Seconded Director Bachmeier

  That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated October 13, 2021, regarding the proposed Agricultural Land Reserve (ALR) Landowner Exclusion Application Policy be received. Further, that the revised Agricultural Land Reserve Exclusion Application Policy be endorsed as presented.

  Carried

8.

COMMUNITY SERVICES

8.1

Miocene Community Hall Community Works Funding (CWF) Energy Efficiency Project

Corporate Vote – Weighted

• 2021-10B-12
  Moved Director LeBourdais
  Seconded Director Delainey

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 5, 2021, regarding a proposal from the Miocene Community Club to perform a lighting upgrade at the Miocene Community Hall, be received. Further, that $4,250 for the project be approved from the 2021 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

  Carried

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - September 2021

​​Corporate Vote - Unweighted

• 2021-10B-13
  Moved Director Glassford
  Seconded Director Fourchalk

  ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of September 2021, in the amount of $3,532,437.85, consisting of $248,066.86 paid by cheque, $3,214,329.61 paid through electronic funds, and $70,041.38 paid by Mastercard, be received and ratified.

  Carried

9.2

Director Emergency Response Pay

Stakeholder Vote – Weighted – All Electoral Areas

• 2021-10B-14
  Moved Director Massier
  Seconded Director Bachmeier

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated October 15^th, 2021, regarding Director Emergency response pay be received. Further, that approval be given for the claim being made and staff authorized to include the Emergency Response Pay in Director MacDonald’s remuneration for Pay Period 22 and paid on October 29^th, 2021.

  Carried

10.

ADMINISTRATION

10.1

2022 Board Meeting Schedule

Corporate Vote - Unweighted

• 2021-10B-15
  Moved Director Fourchalk
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 14, 2021, regarding the 2022 Board Meeting Schedule, as received by the Board at its meeting on October 1, 2021, be endorsed.

  Carried

10.2

Request from the Competition Bureau for Comments on Rogers’ Proposed Acquisition of Shaw

Corporate Vote - Unweighted

• 2021-10B-16
  Moved Director LeBourdais
  Seconded Director Bachmeier

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 21, 2021, regarding a request for comments on Rogers’ proposed acquisition of Shaw and potential competitive impacts, be received. 

  Carried

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2021-10B-17
  Moved Director Kirby
  Seconded Director Richmond

  ​That the consent calendar items, as of October 22, 2021, be received.

  Carried

  Director Cobb left the meeting.

  
  

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

North Cariboo Joint Advisory Committee Minutes - September 21, 2021

Corporate Vote - Unweighted

• 2021-10B-18
  Moved Director Glassford
  Seconded Director Massier

  That the minutes of the North Cariboo Joint Advisory Committee meeting, held September 21, 2021, be received.

  Carried

12.2

Policy Committee Minutes - October 7, 2021

Corporate Vote - Unweighted

• 2021-10B-19
  Moved Director LeBourdais
  Seconded Director Sjostrom

  That the minutes of the Policy Committee meeting, held October 7, 2021, be received.

  Carried

12.2.1

Review of the Administration Fee Charged to the Cariboo Chilcotin Regional Hospital District

Corporate Vote - Unweighted

• 2021-10B-20
  Moved Director Simpson
  Seconded Director LeBourdais

  That the following recommendation from the Policy Committee meeting, held October 7, 2021, be endorsed:

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated August 31^st, 2021, regarding a review of the Administration Fee charged to the Cariboo Chilcotin Regional Hospital District contained in the Cariboo Regional District Administration Charges Policy, be received. Further, that the fee be set at $90,000 with an automatic annual increase based on the Consumer Price Index.

  Carried

12.2.2

Review of Grants for Assistance Policy

Corporate Vote - Unweighted

• 2021-10B-21
  Moved Director LeBourdais
  Seconded Director Macdonald

  That the following recommendation from the Policy Committee meeting, held October 7, 2021, be endorsed:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 7, 2021, regarding a review of the Grants for Assistance Policy, be received. Further, that staff's recommendations contained within the memorandum be approved. 

  Carried

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5347, 2021

Corporate Vote – Unweighted (Adoption requires 2/3 in favour)

• 2021-10B-22
  Moved Chair Wagner
  Seconded Director Glassford

  That Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5347, 2021 be read a first, second and third time this 22nd day of October, 2021.

  Carried
• 2021-10B-23
  Moved Chair Wagner
  Seconded Director Richmond

  That Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5347, 2021 be adopted this 22nd day of October, 2021.

  Carried

13.2

Cariboo Regional District Procedure Bylaw No. 5350, 2021

Corporate Vote - Unweighted

• 2021-10B-24
  Moved Director Macdonald
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services, dated October 8, 2021, regarding Bylaw No. 5350, be received. Further, that staff make amendments based on the discussion and bring the bylaw back to the next meeting for consideration of three readings and adoption. 

  Carried

14.

BYLAWS FOR CONSIDERATION OF ADOPTION

14.1

Miocene Fire Protection Service Boundary Amendment Bylaw No. 5349, 2021

Corporate Vote - Unweighted

• 2021-10B-25
  Moved Director LeBourdais
  Seconded Director Massier

  That the agenda item summary from Alice Johnston, Manager of Corporate Services, dated October 7, 2021, regarding Bylaw No. 5349, be received. Further, that Miocene Fire Protection Service Boundary Amendment Bylaw No. 5349, 2021 be adopted this 22^nd day of October 2021.

  Carried

  The meeting recessed at 12:01 p.m.

  The meeting reconvened at 12:40 p.m.

  PRESENT:

  Chair M. Wagner, Vice-Chair J. Massier,  Director B. Bachmeier, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director W. Macdonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk Via electronic means:  Director M. Sjostrom, Director S. Forseth

  ABSENT:	Director C. Mernett, Director W. Cobb
  STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, S. Larson, Manager of Protective Services, J. Kozuki, IT Support

  
  

15.

DIRECTORS' ROUNDTABLE

​​The Directors were given an opportunity to provide any brief reports/updates and/or appointments at this time.

• 2021-10B-26
  Moved Director Macdonald
  Seconded Director Delainey

  That the previous appointments of Art Guimond, Justin Guimond and Alan Boyd to the Area L Advisory Planning Commission be rescinded.

  Carried
• 2021-10B-27
  Moved Director Campsall
  Seconded Director LeBourdais

  That staff be directed to contact the Ministry of Transportation and Infrastructure to request that the invitation to the meeting scheduled for November 2nd be extended to District of One Hundred Mile House Mayor and Council, as well as all south and central Cariboo Electoral Area Directors.

  Defeated
• 2021-10B-28
  Moved Director LeBourdais
  Seconded Director Sjostrom

  That Director Mernett be authorized to represent the central CRD area, along with the Chair, Mayor Campsall and CAO MacLean at the meeting on November 2nd with the Ministry of Transportation and Infrastructure.

  Carried

16.

IN-CAMERA SESSION

16.1

In-Camera Session

​Corporate Vote - Unweighted

• 2021-10B-29
  Moved Director Kirby
  Seconded Director Bachmeier

  That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(e) and 90(1)(g) of the Community Charter.

  Carried

  The meeting recessed at 1:37 p.m.

  The meeting reconvened at 1:46 p.m. 

  RESENT:

  Chair M. Wagner, Vice-Chair J. Massier,  Director B. Bachmeier, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director W. Macdonald, Director B. Simpson, Director M. Campsall, Director G. Fourchalk Via electronic means:  Director M. Sjostrom, Director S. Forseth

  ABSENT:	Director C. Mernett, Director W. Cobb
  STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, A. Johnston, Manager of Corporate Services/Deputy CAO, S. Larson, Manager of Protective Services, J. Kozuki, IT Support

  
  

17.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2021-10B-30
  Moved Director Sjostrom
  Seconded Director Fourchalk

  ​That the meeting of Cariboo Regional District Board be adjourned at 1:46 p.m. October 22, 2021.

  Carried