CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Thursday, September 28, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - September 8, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held September 8, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of September 28, 2023, be received.

4.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

4.1

Area L – BL 5371 and 5372

Stakeholder Vote – Unweighted – All Electoral Areas

8117 Bridge Lake North Road
Lot 2, District Lot 1455, Lillooet District, Plan 27384, Except Plan KAP54527
From Rural Residential 1 designation to Rural Residential 2 designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20220006 – McKenzie) (Agent: Nigel Hemingway – Cariboo Geographic Systems Ltd.)
Director de Vries

• #1: That Interlakes Area Official Community Plan Amendment Bylaw No. 5371, 2022 be adopted this 28^th day of September 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5372, 2022 be adopted this 28^th day of September 2023.

5.

AGRICULTURAL LAND COMMISSION APPLICATIONS

5.1

Area D – ALRD20230035

Stakeholder Vote – Unweighted – All Electoral Areas

Mile 168 Road
District Lot 8853, Cariboo District, Except: Plans 29338, PGP37533, PGP37933, PGP39646, PGP41981 and BCP8399
(3015-20/D20230035 – Seibert Construction Ltd.) (Agent: Veronica Meister – Exton and Dodge Land Surveying Inc.)
Director Forseth

• That the Provincial Agricultural Land Commission application for subdivision, pertaining to District Lot 8853, Cariboo District, Except Plans 29337, PGP37533, PGP37933, PGP39646, PGP41981 and BCP8399 be rejected and not forwarded to the Provincial Agricultural Land Commission as it does not support agricultural use of the property.

6.

EMERGENCY PROGRAM SERVICES

6.1

2023 UBCM CRI FireSmart Community Funding and Supports Application

Stakeholder Vote – Weighted – All Electoral Areas

• That the agenda item summary from Stephanie Masun, Manager of Emergency Program Services, dated September 14, 2023, regarding the 2023 UBCM CRI FireSmart Community Funding and Supports Application, be received. Further, that staff be authorized to proceed with an application of up to $312,700 under the 2023 UBCM CRI FireSmart Community Funding and Supports Stream.

7.

FINANCE

7.1

Request for Permissive Tax Exemption for the Forest Grove Legion Branch 261

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer dated September 18, 2023, with attached request from the Royal Canadian Legion Branch 261 Forest Grove for a permissive tax exemption, be received.

7.2

Year-Round Grant for Assistance Application – Miocene Community Hall

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated September 14, 2023, regarding a Year-Round Grant for Assistance application from the Miocene Community Hall requesting $1000 to support a celebration of the community hall and honour community volunteers/members, be received. Further action at the discretion of the Board.

7.3

Year-Round Grant for Assistance Application – 100 Mile Repair Cafe

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated September 20, 2023, regarding a Year-Round Grant for Assistance application from the 100 Mile Repair Café requesting $214.68 to purchase a portable, retractable sign to be used at community events and repair demonstrations, be received. Further action at the discretion of the Board.

8.

ADMINISTRATION

8.1

2024 Board Meeting Schedule

Attachments updated at late publishing.

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 15, 2023, with attached 2024 Board Meeting Schedule, be received. Further action at the discretion of the Board.

9.

BOARD REPORTS AND CORRESPONDENCE

9.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of September 28, 2023, be received.

9.1.1

Building Permit Statistics - August 2023

9.1.2

SD27 - Requesting Assistance for 2024 Bursaries

9.1.3

District of Barriere - 2023 Wildfire Response - Request for 3rd Party Review

9.1.4

BC Nature Federation of BC Naturalists - Invitation to Webinar on October 4, 2023

9.1.5

Ombudsperson BC - Report for April 1 - June 30, 2023

9.1.6

Williams Lake Cross Country Ski Club - Invitation to Grand Opening

9.1.7

Youth Parliament of BC - 2023 Session Information

9.1.8

Review of Subdivision Proposals by Northern Health

10.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

10.1

Committee/Commission Minutes

Corporate Vote - Unweighted

• That the Committee/Commission minutes as of September 28, 2023, be received.

10.1.1

Committee of the Whole Minutes - September 7, 2023

10.1.2

South Cariboo Joint Committee Minutes - September 11, 2023

10.1.3

Connectivity Committee Minutes - September 12, 2023

10.1.4

North Cariboo Rural Directors Caucus Minutes - September 12, 2023

10.1.5

South Cariboo Regional Airport Commission Minutes - September 1, 2023

10.2

Committee/Commission Recommendations

10.2.1

Outdoor Rink Cost Estimate

Stakeholder Vote - Weighted - Electoral Areas G, H, L and the District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting held on September 11, 2023, be endorsed:
  
  That the memo from R. Scott, dated September 7, 2023, regarding the Outdoor Rink Cost Estimate be received. Further, that the project be included in the 2024 South Cariboo Recreation Business Plan for the design, cost estimate and potential construction to be located in the South Cariboo Recreation Centre overflow parking area.

10.2.2

Discussion of the Allocation of the Remaining Growing Communities Funds

Corporate Vote - Unweighted

• #1: That the following recommendation from the Committee of the Whole meeting held on September 7, 2023, be endorsed:
  
  That up to $30,000 of the Growing Communities Funds be allocated for repairs to the Welcome to the Cariboo Regional District sign north of Quesnel.

• #2: That the following recommendation from the Committee of the Whole meeting held on September 7, 2023, be endorsed:
  
  That $175,000 of the Growing Communities Funds be allocated to IT Enhancements and $150,000 of the Growing Communities Funds be allocated to Asset Management  Software.

• #3: That the following recommendation from the Committee of the Whole meeting held on September 7, 2023, be endorsed:
  
  That $350,000 of the Growing Communities Funds be allocated to  Administrative support.

• #4: That the following recommendation from the Committee of the Whole meeting held on September 7, 2023, be endorsed:
  
  That staff bring forward a report regarding audiovisual options for the Cariboo Regional District Board room for consideration during 2024 budget discussions.

11.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

11.1

Request from Director Neufeld to Access Electoral Area E Director Initiative Funds

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 20, 2023, regarding a request from Director Neufeld to access up to $400 of Electoral Area E Director Initiative Funds to attend the CCTA Summit that is taking place in Williams Lake from November 15-17, 2023, be received. Further action at the discretion of the Board.

11.2

Request from Director Anderson to Access Funds

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO dated September 26, 2023, regarding a request from Director Anderson to access up to $200 of Electoral Area K Director Initiative Funds to attend the CCCTA Summit and AGM that is taking place in Williams Lake from November 15-17, 2023, be received. Further action at the discretion of the Board.

• #2: That the request to access funds up to $400 for “The Prospector” sponsorship package, be received.

11.3

Request from Director Forseth to Access Electoral Area D Director Initiative Funds

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 26, 2023, regarding a request from Director Forseth to access up to $400 of Electoral Area D Director Initiative Funds to attend the CCCTA Summit that is taking place in Williams Lake from November 15-17, 2023, be received. Further action at the discretion of the Board.

12.

CHAIR REPORT/CAO REPORT

12.1

Chair Report - September 24, 2023

Corporate Vote - Unweighted

• That the Chair report up to and including September 24, 2023, be received.

13.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

14.

IN-CAMERA SESSION

14.1

In-Camera Session

Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a), 90(1)(e) and 90(1)(l) of the Community Charter.

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a), 90(1)(e) and 90(1)(l)of the Community Charter.

15.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. September 28, 2023.