CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, December 07, 2018
Time:	10:00 A.m. - 11:45 A.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT :

• Vice-Chair J. Massier
• Director M. Sjostrom
• Director B. Bachmeier
• Director S. Forseth
• Director A. Delainey
• Director J. Sorley
• Director A. Richmond
• Director J. Glassford
• Director G. Kirby
• Director C. Mernett
• Director W. MacDonald
• Director B. Simpson
• Director M. Campsall
• Director G. Fourchalk

ABSENT :

• Chair M. Wagner
• Director W. Cobb

STAFF :

• J. MacLean, Chief Administrative Officer
• S. Reid, Chief Financial Officer
• K. Erickson, Manager of Financial Services
• A. Johnston, Manager of Corporate Services/Deputy CAO
• E. Epp, Manager of Communications
• H. Surat, Manager of Development Services
• S. Sajwan, Planning Officer
• M. Croft, Recording Secretary

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1.

CALL TO ORDER

​Vice-Chair Massier assumed the seat as Chair of the meeting in the temporary absence of Chair Wagner.

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2018-12-1
  Moved Director Forseth
  Seconded Director Mernett

  That the agenda be adopted with the addition of a late item regarding an Electoral Area G Director Initiative fund request.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Inaugural Board Meeting - November 8, 2018

​Corporate Vote - Unweighted

• 2018-12-2
  Moved Director Glassford
  Seconded Director Richmond

  ​That the minutes of the Cariboo Regional District Inaugural Board meeting, held November 8, 2018, be received and adopted.

  Carried Unanimously

2.2

Minutes of the Cariboo Regional District Board Meeting - November 9, 2018

Corporate Vote - Unweighted

• 2018-12-3
  Moved Director Simpson
  Seconded Director Campsall

  That the following Board Resolution No. 2018-11B-26 from the November 9, 2018 meeting be brought back to the table for reconsideration:

  That the agenda item summary from John MacLean, Chief Administrative Officer, dated October 31, 2018, regarding Treaty Advisory Committee transition costs, be received. Further, that expenses only be approved (based on current policies) for former Director Ted Armstrong to participate and provide guidance to Director John Massier in the transition to a new CRD representative at the Treaty Advisory Committee and Side Tables, for up to nine months.

  Carried Unanimously
• 2018-12-4

  That the agenda item summary from John MacLean, Chief Administrative Officer, dated October 31, 2018, regarding Treaty Advisory Committee transition costs, be received. Further, that expenses only be approved (based on current policies) for former Director Ted Armstrong to participate and provide guidance to Director John Massier in the transition to a new CRD representative at the Treaty Advisory Committee and Side Tables, for up to nine months.

  Further, that remuneration for former Director Armstrong to attend these meetings be included.

  Carried Unanimously
• 2018-12-5
  Moved Director Fourchalk
  Seconded Director Sjostrom

  That the minutes of the Cariboo Regional District Board meeting, held November 9, 2018, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2018-12-6
  Moved Director Richmond
  Seconded Director Glassford

  ​That the Delegations Memorandum of Business, as of December 7, 2018, be received.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area E - BL 5182

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 1, District Lots 3225, 8685 and 8686, Lillooet District, Plan KAP45337
From Resource/Agricultural zone to Special Exception Rural 1 zone
(3360-20/20180049 - Fosbery/Austin)
Director Delainey

J. Fosbery and J. Austin, Owners, were present in support of this application.

• 2018-12-7
  Moved Director Delainey
  Seconded Director Mernett

  That the Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5182, 2018 be read a first and second time this 7^th day of December, 2018. Further, that adoption be subject to the following:

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicants.

  Carried Unanimously

8.

AGRICULTURAL LAND COMMISSION APPLICATIONS

8.1

Area A and C - ALR1840

Stakeholder Vote – Unweighted – All Electoral Areas
Unsurveyed Crown Land - Located at the Quesnel River
(3015-20/A20180040 - Allgold BC Ltd.) (Agent: Tracker GPS Survey and Mapping Ltd.)
Director Sjostrom and Director Massier

• 2018-12-8
  Moved Director Glassford
  Seconded Director Sjostrom

  That the Provincial Agricultural Land Commission application for non-farm use for mining and exploration within the Agricultural Land Reserve, pertaining to Unsurveyed Crown Land - located at the Quesnel River, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval together with the comments received from the Electoral Area C Advisory Planning Commission.

  Carried Unanimously

9.

DEVELOPMENT SERVICES - OTHER BUSINESS

9.2

Telus Wireless Communications Facility Proposal - BC3677

Stakeholder Vote – Unweighted – All Electoral Areas

• 2018-12-9
  Moved Director Sjostrom
  Seconded Director Glassford

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 22, 2018, regarding a TELUS proposal to allow a wireless telecommunications facility across the street from 2970 Red Bluff Road in Quesnel, BC, be received.

  Carried Unanimously
• 2018-12-10
  Moved Director Sjostrom
  Seconded Director Glassford

  WHEREAS TELUS proposes to erect a wireless communications facility at the location of No Municipal Address (Across the street from 2970 Red Bluff Rd., Quesnel, BC), Coordinates: 52.920774°, -122.459044°.

  AND WHEREAS proponents of telecommunication towers are regulated by Innovation, Science and Economic Development Canada (ISED), formerly Industry Canada on behalf of the Government of Canada and as part of their approval, ISED requires proponents to consult with land use authorities as provided or in CPC-2-0-03;

  AND WHEREAS TELUS has consulted with the CRD following the CPC-2-0-03 and the CRD planning staff have no objection to the proposed telecommunications tower;

  AND WHEREAS TELUS has consulted with the public by notifying properties within three times the tower height, placed a newspaper notice in the local paper and has provided a 30-day period for written public comment;

  AND WHEREAS there are no significant land use issues identified by the consultation;

  NOW THEREFORE BE IT RESOLVED THAT:

  1. TELUS be advised that:

  a) TELUS has satisfactorily completed its consultation with the CRD;

  b) The CRD is satisfied with TELUS’s public consultation process and does not require any further consultation with the public; and

  c) The CRD concurs with TELUS’s proposal to construct a wireless telecommunications facility provided it is constructed substantially in accordance with the plans submitted to the CRD.

  Carried Unanimously

9.3

Telus Wireless Communications Facility Proposal - BC3678

Stakeholder Vote – Unweighted – All Electoral Areas

• 2018-12-11
  Moved Director Sjostrom
  Seconded Director Forseth

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 22, 2018, regarding a TELUS proposal to allow a wireless telecommunications facility at 4840 Edwards Road in Kersley, BC, be received.

  Carried Unanimously
• 2018-12-12
  Moved Director Sjostrom
  Seconded Director Glassford

  WHEREAS TELUS proposes to erect a wireless communications facility at the location of 4840 Edwards Road, Kersley, BC.

  AND WHEREAS proponents of telecommunication towers are regulated by Innovation, Science and Economic Development Canada (ISED), formerly Industry Canada on behalf of the Government of Canada and as part of their approval, ISED requires proponents to consult with land use authorities as provided for in CPC-2-0-03;

  AND WHEREAS TELUS has consulted with the CRD following the CPC-2-0-03 and the CRD planning staff have no objection to the proposed telecommunications tower;

  AND WHEREAS TELUS has consulted with the public by notifying properties within three times the tower height, placed a newspaper notice in the local paper and has provided a 30-day period for written public comment;

  AND WHEREAS there are no significant land use issues identified by the consultation;

  NOW THEREFORE BE IT RESOLVED THAT:

  1. TELUS be advised that:

  a) TELUS has satisfactorily completed its consultation with the CRD;

  b) The CRD is satisfied with TELUS’s public consultation process and does not require any further consultation with the public; and

  c) The CRD concurs with TELUS’s proposal to construct a wireless telecommunications facility provided it is constructed substantially in accordance with the plans submitted to the CRD.

  Carried Unanimously

12.

PROTECTIVE SERVICES

12.1

Telus Wireless Installation – Forest Grove Volunteer Fire Department

Corporate Vote - Unweighted

• 2018-12-13
  Moved Director Sorley
  Seconded Director Mernett

  That the agenda item summary from Stephanie Masun, Manager of Protective Services, dated November 26, 2018 regarding a request from Telus for a wireless installation at Forest Grove Volunteer Fire Department, be received. Further, that Telus’ request to install a Wireless Tower on the Forest Grove Volunteer Fire Department property be supported to progress to public consultation. Results of the public consultation are to be presented to the CRD Board for final approval before entering into an agreement.

  Carried Unanimously

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area L - BL 5162 and 5163

Stakeholder Vote – Unweighted – All Electoral Areas
Lot C, District Lot 1447, Lillooet District, Plan 32987
From Rural Residential 1 designation to Rural Residential 2 designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180034 - Brause )(Agent: Nigel Hemingway)
Director MacDonald

• 2018-12-14
  Moved Director MacDonald
  Seconded Director Glassford

  That Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5162, 2018 be read a third time this 7^th day of December, 2018.

  Carried Unanimously
• 2018-12-15
  Moved Director MacDonald
  Seconded Director Delainey

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5163, 2018 be read a third time this 7^th day of December, 2018.

  Carried Unanimously

5.2

Area C - BL 5164

Stakeholder Vote – Unweighted – All Electoral Areas
Parcel or Tract of Land in the Vicinity of Café Creek, Cariboo District, Containing 0.422 Hectares, More or Less
From Resource/Agricultural (R/A) zone to Tourist Commercial (C 2) zone
(3360-20/20180019 - Manulak)
Director Massier

• 2018-12-16
  Moved Director Richmond
  Seconded Director Glassford

  That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5164, 2018 be read a third time this 7^th day of December, 2018.

  Carried Unanimously

5.3

Area B - BL 5178

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 3306, Cariboo District
From Resource/Agricultural (R/A) zone to Rural 2 (RR 2) zone
(3360-20/20180037 - Dillabough)
Director Bachmeier

• 2018-12-17
  Moved Director Bachmeier
  Seconded Director Glassford

  That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5178, 2018 be read a third time, this 7th day of December, 2018.

  Carried Unanimously

6.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING AND ADOPTION

6.1

Area L - BL 5158 and 5159

Stakeholder Vote – Unweighted – All Electoral Areas
The South East 1/4 , District Lot 3810, Lillooet District, Except Plan KAP65017
From Resource designation to Rural Residential 1 designation
From Resource/Agricultural 1 (RA 1) zone to Rural 1 (RR 1) zone
(3360-20/20180031 - Nasby) (Agent: Michael Kidston)
Director MacDonald

• 2018-12-18
  Moved Director MacDonald
  Seconded Director Forseth

  That Cariboo Regional District Green Lake and Area Official Community Plan Amendment Bylaw 5158, 2018 be read a third time this 7^th day of December, 2018.

  Carried Unanimously
• 2018-12-19
  Moved Director MacDonald
  Seconded Director Sjostrom

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5159, 2018 be read a third time this 7^th day of December, 2018.

  Carried Unanimously
• 2018-12-20
  Moved Director MacDonald
  Seconded Director Glassford

  That Cariboo Regional District Green Lake and Area Official Community Plan Amendment Bylaw 5158, 2018 be adopted this 7^th day of December, 2018.

  Carried Unanimously
• 2018-12-21
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5159, 2018 be adopted this 7^th day of December, 2018.

  Carried Unanimously

7.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

7.1

Area F – DVP20180015

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 9976, Cariboo District, Plan PGP41447
(3090-20/20180015 – Kadonaga)
Director Sorley

• 2018-12-22
  Moved Director Sorley
  Seconded Director Forseth

  That the application for a Development Variance Permit pertaining to Lot 1, District Lot 9976, Cariboo District, Plan PGP41447 be received. Further, that a Development Variance Permit be approved to vary:

  Section 7.2 (b) of the Central Cariboo Area Zoning Bylaw No. 3503, 1999 as follows:

  i) That the required watercourse setback be reduced from 30 m (98.4 ft.) to 15 m (49.2 ft.) to allow the construction of a single family dwelling and attached carport; and

  Section 8.9.2 (b) (i) of the Central Cariboo Area Zoning Bylaw No. 3503, 1999 as follows:

  ii) That the required front yard setback be reduced from 7.6 m (24.9 ft.) to 4.57 m (14.9 ft.) to allow the construction of a single family dwelling and attached carport.

  Subject to the applicant offering to enter into and entering into a covenant to ensure that the CRD is not liable for any future consequences in regards to close proximity from the watercourse.

  Carried Unanimously

9.

DEVELOPMENT SERVICES - OTHER BUSINESS

9.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• 2018-12-23
  Moved Director Forseth
  Seconded Director Sorley

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 15, 2018, with attached Provincial Agricultural Land Commission Decisions Report as of November 13, 2018, be received.

  Carried Unanimously

9.4

Municipalities and Cariboo Regional District Building Statistics Reports

Corporate Vote - Unweighted

• 2018-12-24
  Moved Director Campsall
  Seconded Director Glassford

  That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated November 22, 2018, with attached Cariboo Regional District Building Inspection Statistics Report, Municipalities Building Inspection Statistics Report and the Inspection Activity Report for October 2018, be received.

  Carried Unanimously

9.5

Cannabis Sales and Production in the Cariboo Regional District

Stakeholder Vote - Unweighted – All Electoral Areas

• 2018-12-25
  Moved Director Sorley
  Seconded Director Forseth

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 29, 2018, regarding Cannabis sales and production in the CRD, be received. Further, that staff be directed to develop a policy in conjunction with necessary bylaw amendments to address cannabis sales and production in the regional district. 

  Carried Unanimously

  Chair Wagner and Director Cobb joined the meeting.

  
  
• 2018-12-26
  Moved Director Simpson
  Seconded Director Campsall

  That staff enter into consultation with the member municipalities in developing a new policy for cannabis retail sales and production, to align with their policies as much as possible.

  Carried Unanimously

  Chair Wagner resumed the position as Chair of the meeting.

  
  

10.

ENVIRONMENTAL SERVICES

10.1

Refuse Site Inspection Report

Corporate Vote - Unweighted

• 2018-12-27
  Moved Director Massier
  Seconded Director Glassford

  That the agenda item summary from Tera Grady, Supervisor of Solid Waste Management, dated November 27, 2018, and attached Refuse Site Inspection Report for July 4, 2018 to October 26, 2018, be received.

  Carried Unanimously

11.

COMMUNITY SERVICES

11.1

Forest Grove Community Hall Community Works Funding (CWF) Energy Efficient Building Envelope Project and Enabling Agreement

Corporate Vote - Weighted

• 2018-12-28
  Moved Director Richmond
  Seconded Director Forseth

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated November 6, 2018, regarding a proposal from the Forest Grove and District Recreation Society to install energy efficient insulation and building siding at the Forest Grove Community Hall, be received. Further, that up to $38,000 for the project be approved from the 2018 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

  Carried Unanimously

11.2

NDIT Application - Williams Lake Cross Country Ski Club Storage Facility

Corporate Vote - Unweighted

• 2018-12-29
  Moved Director Sorley
  Seconded Director Delainey

  That the agenda item summary from Adi Gurung, Regional Economic/Community Development Officer, dated November 19, 2018, regarding a grant application from the Williams Lake Cross Country Ski Club to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities Program to construct a storage facility at Bull Mountain, be received. Further, that the application be supported.

  Carried Unanimously

12.

PROTECTIVE SERVICES

12.2

2019 Community Resiliency Investment Program – FireSmart Community Funding and Supports Application

Corporate Vote - Unweighted

• 2018-12-30
  Moved Director Richmond
  Seconded Director Massier

  That the agenda item summary, from Stephanie Masun, Manager of Protective Services, dated November 26, 2018, regarding UBCM Community Resilience Investment Program funding, be received. Further, that the 2018 application under the UBCM Community Resilience Investment Program for updating the CRD’s Community Wildfire Protection Plan dated 2006 be supported.

  Carried Unanimously

  The meeting recessed at 10:52 a.m.

  The meeting reconvened at 11:30 a.m.

  PRESENT	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
  STAFF	J. MacLean, Chief Administrative Officer, S. Reid, Chief Financial Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - Samantha Charlton, BC Agriculture & Food Climate Action Initiative

Samantha Charlton, Project Manager, Regional Adaptation Program, BC Agriculture & Food Climate Action Initiative, provided a presentation, via teleconference, and speak about the Cariboo Adaptation Strategies Working Group and overall project.

The meeting recessed at 11:53 p.m.

The meeting reconvened at 12:42 p.m.

PRESENT	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
STAFF	J. MacLean, Chief Administrative Officer, S. Reid, Chief Financial Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

13.

COMMUNICATIONS

13.1

2018 CRD Wildfire Report

Corporate Vote - Unweighted

• 2018-12-31
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Emily Epp, Manager of Communications, dated November 27, 2018, regarding the 2018 Cariboo Wildfire Report, be received.

  Carried Unanimously

13.2

2019 and 2020 Board on the Road Schedule

Corporate Vote - Unweighted

• 2018-12-32
  Moved Director Delainey
  Seconded Director Massier

  That the agenda item summary from Emily Epp, Manager of Communications, dated November 27, 2018, regarding the 2019 and 2020 Board on the Road schedule, be received. Further, that the next four Board on the Road events be held in Quesnel in June 2019, Area J in September 2019, Area L in June 2020 and Williams Lake in September 2020.

  Carried Unanimously

13.3

North Cariboo Airport Referendum Communications Evaluation

Corporate Vote - Unweighted

• 2018-12-33
  Moved Director Massier
  Seconded Director Sorley

  That the agenda item summary from Emily Epp, Manager of Communications, dated November 27, 2018, regarding the evaluation of the North Cariboo Airport Service Referendum communications plan, be received.

  Carried Unanimously

14.

FINANCE

14.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - November 2018

​​Corporate Vote - Unweighted

• 2018-12-34
  Moved Director Forseth
  Seconded Director Fourchalk

  ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of November 2018, in the amount of $1,946,349.94, consisting of $411,349.22 paid by cheque, $1,453,420.31 paid through electronic funds, and $81,580.41 paid by Mastercard, be received and ratified.

  Carried Unanimously

15.

BOARD REPORTS AND CORRESPONDENCE

15.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2018-12-35
  Moved Director Cobb
  Seconded Director Kirby

  ​That the consent calendar items, as of December 7, 2018, be received.

  Carried Unanimously

15.2

Responses to Board Correspondence/Meeting Follow-up

15.2.1

Minister of Environment - 2018 UBCM Convention Meeting Follow-up

Corporate Vote - Unweighted

• 2018-12-36
  Moved Director Richmond
  Seconded Director Glassford

  That the email from the Honourable George Heyman, Minister of Environment, dated November 21, 2018, following up on his meeting with CRD representatives at the 2018 UBCM Convention, be received.

  Carried Unanimously

15.2.2

Ministry of Citizens' Services - 2018 UBCM Convention Meeting Follow-up

Corporate Vote - Unweighted

• 2018-12-37
  Moved Director Richmond
  Seconded Director Glassford

  That the letter from the Honourable Jinny Jogindera Sims, Minister of Citizens' Services, dated November 19, 2018, following up on her meeting with CRD representatives at the 2018 UBCM Convention regarding reliable internet connectivity, be received.

  Carried Unanimously

15.2.3

Merritt Shuttle Bus Services Ltd. - Proposed Bus Service to the Cariboo

Corporate Vote - Unweighted

• 2018-12-38
  Moved Director Richmond
  Seconded Director Glassford

  That the email from the Merritt Shuttle Bus Services Ltd., dated December 4, 2018, regarding proposed bus service to the Cariboo region, be received.  Further, that a letter of response be forwarded to the Merritt Shuttle Business Services advising that the CRD is not in a position to provide financial support to a private business; however, support may be provided in other ways.

  Carried Unanimously

16.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

16.1

Central Cariboo Joint Committee Minutes - November 1, 2018

Corporate Vote - Unweighted

• 2018-12-39
  Moved Director Forseth
  Seconded Director Sorley

  That the minutes of the Central Cariboo Joint Committee meeting, held November 1, 2018, be received.

  Carried Unanimously

16.1.1

Central Cariboo Recreation and Leisure Services 2019 Business, Financial and Capital Plans

Corporate Vote - Weighted

• 2018-12-40
  Moved Director Sorley
  Seconded Director Delainey

  That the following recommendation from the Central Cariboo Joint Committee meeting, held November 1, 2018, be endorsed:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 17, 2018, regarding the Central Cariboo Recreation and Leisure Services 2019 Business, Financial and Capital Plans be received and the plans be endorsed as presented; and further, the Recreation Facility Management Agreement between the City and Regional District be updated with the proposed taxation subsidy targets defined in the 2019-2023 financial plan, and the appropriate signatories be authorized to execute the agreement.

  Carried Unanimously

16.2

North Cariboo Rural Directors Caucus Minutes - November 13, 2018

Corporate Vote - Unweighted

• 2018-12-41
  Moved Director Glassford
  Seconded Director Massier

  That the minutes of the North Cariboo Rural Directors Caucus meeting, held November 13, 2018, be received.

  Carried Unanimously

16.3

North Cariboo Joint Planning Committee Minutes - November 13, 2018

Corporate Vote - Unweighted

• 2018-12-42
  Moved Director Sjostrom
  Seconded Director Fourchalk

  That the minutes of the North Cariboo Joint Planning Committee meeting, held November 13, 2018, be received.

  Carried Unanimously

16.3.1

Quesnel and District Arts and Recreation - Pool Renovation Referendum

Corporate Vote - Unweighted

• 2018-12-43
  Moved Director Massier
  Seconded Director Simpson

  That the following recommendation from the North Cariboo Joint Planning Committee meeting, held November 13, 2018, be endorsed:

  That a referendum be held for a renovation to the swimming pool at the Quesnel and District Arts and Recreation based on borrowing up to $8 million over a twenty year term.  Further, that staff bring forward a Loan Authorization Bylaw for consideration of first, second and third reading prior to the January 23, 2019 deadline so that it may be included in the project application to the Canada Infrastructure Program: Community, Culture, and Recreation.

  Carried Unanimously

16.4

South Cariboo Joint Committee Minutes - November 13, 2018

Corporate Vote - Unweighted

• 2018-12-44
  Moved Director MacDonald
  Seconded Director Richmond

  That the minutes of the South Cariboo Joint Committee meeting, held November 13, 2018, be received.

  Carried Unanimously

16.4.1

Grant for Assistance Applications

Stakeholder Vote - Weighted - All Electoral Areas

• 2018-12-45
  Moved Director Richmond
  Seconded Director MacDonald

  That the following recommendation from the the South Cariboo Joint Committee meeting, held November 13, 2018, be endorsed:

  That the following Grants for Assistance Applications as presented to the South Cariboo Joint Committee on November 13, 2018, be received.  Further, that the Cariboo Regional District Board Policy No. 13-03A-39 be waived where applicable and that the grant applications be allocated in the 2019 Grants for Assistance budget as noted below:

  Organization	Total CRD Award	Area G	Area H	Area L
  100 Mile & District Arts Council	375	125	125	125
  100 Mile & District Chapter of the Canadian Council of the Blind	750	200	100	450
  100 Mile & District Community Policing Consultative Committee	1000	500		500
  100 Mile Festival of the Arts	1200	400	400	400
  100 Mile Flying Club	1000	1,000
  100 Mile Snowmobile Club	3500	1,000	500	2,000
  108 Mile PAC	1500	1,500
  2019 Peter Skene Ogden Dry Grad Committee	750	250	250	250
  Age Friendly Society of the South Cariboo	3500	1,500	1,000	1,000
  Big Brothers and Big Sisters	750		250	500
  Canadian Mental Health Association	3000	1,500	500	1,000
  Cariboo Family Enrichment Centre	650	350	150	150
  Eclectica Community Choir	250	100	75	75
  Greeny Lake VFD Society	5000	5,000
  Log Cabin Quilters	1500			1,500
  Lone Butte Community 4H Club	1000			1,000
  Lone Butte Historical Association	5000			5,000
  Lone Butte Horse Lake Community Association	3000			3,000
  South Cariboo Chamber of Commerce	0
  South Cariboo Chamber of Commerce - Summer Festival 2019	3750	1,500	750	1,500
  South Cariboo Chamber of Commerce - Hot July Nights	2500	1,000	500	1,000
  Special Olympics BC 100 Mile House	1000	250	250	500
  West Coast Blind Curling Association (WCBCA)	0
  TOTALS	$40,975.00	$16,175.00	$4,850.00	$19,950.00

  Further, that the 100 Mile House Snowmobile Club grant only be authorized, upon submission of receipts and in the event that the Club applies to the Northern Development Initiative Trust and is rejected.

  Carried Unanimously

16.5

Central Cariboo Rural Directors Caucus Minutes - November 28, 2018

Corporate Vote - Unweighted

• 2018-12-46
  Moved Director Forseth
  Seconded Director Delainey

  That the minutes of the Central Cariboo Rural Directors Caucus meeting, held November 28, 2018, be received.

  Carried Unanimously

16.5.1

Grant for Assistance Applications

Stakeholder Vote - Weighted - All Electoral Areas

• 2018-12-47
  Moved Director Forseth
  Seconded Director Sorley

  That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held November 28, 2018, be endorsed:

  That the following Grants for Assistance Applications as presented to the Central Cariboo Rural Directors Caucus on November 28, 2018, be received.  Further, that the Cariboo Regional District Board Policy No. 13-03A-39 be waived where applicable, and that the grant applications be allocated in the 2019 Grants for Assistance budget as noted below:

  Organization	Total CRD Award	Area D	Area E	Area F	Area J	Area K
  Big Lake Community Association	$2,000.00			$2,000.00
  Big Lake Community Association	$0.00
  Cariboo Chilcotin Partners for Literacy	$0.00
  Chimney & Felker Lakes Landholders Assoc.	$500.00		$500.00
  Cops for Cancer - Williams Lake RCMP	$500.00	$166.67	$166.67	$166.66
  Gavin Lake Forest Education Society	$6,880.00	$1,000.00	$1,000.00	$4,880.00
  Horsefly VFD	$5,000.00			$5,000.00
  McLeese Lake VFD	$5,000.00	$5,000.00
  Potato House Sustainable Community Society	$3,022.00	$755.50	$755.50	$755.50	$755.50
  Robertson Family Cemetery	$0.00
  Social Planning Council of Williams Lake and Area	$0.00
  Tyee Lake Community Association	$10,470.00	$10,470.00
  Williams Lake Curling Club	$0.00
  Williams Lake Trail Riders Association	$5,000.00	$1,000.00	$1,500.00	$2,500.00
  Total	$38,372.00	$18,392.17	$3,922.17	$15,302.16	$755.50	$0

  Still further, that the Grants for Assistance Application from the Cariboo Chilcotin Partners for Literacy Society be referred to the South Cariboo Joint Committee for consideration, and that the Grants for Assistance Applications from the Big Lake Community Association for a well casing and from the Williams Lake Curling Club be referred to staff for follow up under the Community Works Funding program.

  Carried Unanimously

17.

INVITATIONS - No Funding Allocated

17.1

Invitation - BC Natural Resources Forum

Corporate Vote - Unweighted

• 2018-12-48
  Moved Director Sjostrom
  Seconded Director Glassford

  That the invitation to attend the 16th Annual BC Natural Resources Forum in Prince George on January 22-24, 2018, be received.

  Carried Unanimously

17.2

Invitation - Quesnel Curling Centre

Corporate Vote - Unweighted

• 2018-12-49
  Moved Director Richmond
  Seconded Director Kirby

  That the invitation from the Quesnel Curling Centre for the CRD Chair to attend the BC Curling Championship Banquet on January 28th and all CRD Directors to attend the Opening Ceremonies on January 29th, 2019, be received. 

  Carried Unanimously

18.

BYLAWS FOR CONSIDERATION OF THREE READINGS

18.1

Cariboo Regional District Kersley Fire Protection Loan Authorization Bylaw No. 5186, 2018

Corporate Vote - Weighted

• 2018-12-50
  Moved Director Sjostrom
  Seconded Director Massier

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 28, 2018, regarding Bylaw No. 5186, be received. Further, that Cariboo Regional District Kersley Fire Protection Loan Authorization Bylaw No. 5186, 2018 be read a first, second and third time this 7^th day of December 2018.

  Carried Unanimously

18.2

Cariboo Regional District Lone Butte Fire Protection Loan Authorization Bylaw No. 5187, 2018

Corporate Vote - Weighted

• 2018-12-51
  Moved Director MacDonald
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 28, 2018, regarding Bylaw No. 5187, be received. Further, that Cariboo Regional District Lone Butte Fire Protection Loan Authorization Bylaw No. 5187, 2018 be read a first, second and third time this 7^th day of December 2018.

  Carried Unanimously

18.3

Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5188, 2018

Corporate Vote - Weighted

• 2018-12-52
  Moved Director Massier
  Seconded Director Fourchalk

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 28, 2018, regarding Bylaw No. 5188, be received. Further, that Cariboo Regional District Forest Grove Fire Protection Loan Authorization Bylaw No. 5188, 2018 be read a first, second and third time this 7^th day of December 2018.

  Carried Unanimously

19.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

19.1

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5185, 2018

Corporate Vote - Unweighted

• 2018-12-53
  Moved Director Glassford
  Seconded Director Sorley

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 16, 2018, regarding Bylaw No. 5185, be received. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5185, 2018 be read a first, second and third time this 7^th day of December, 2018.

  Carried
• 2018-12-54
  Moved Director Sjostrom
  Seconded Director Sorley

  That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5185, 2018 be adopted this 7^th day of December, 2018.

  Carried

  CONTRARY TO THE MOTION:  Director Richmond

  
  

20.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

(Late request from Director Richmond added after agenda publishing - See attached report and resolution under this heading.)

• Request from Director Richmond to Access Electoral Area G Director Initiative Funds – Appreciation Dinners for 108 Mile VFD and 108 Greenbelt Commission Members

  Policy requires 2/3 of Electoral Area Directors in Favour

  2018-12-55
  Moved Director Richmond
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 6, 2018, regarding a request from Director Richmond to access up to $1,800 from the Area G Director Initiative funds to cover the cost of appreciation dinners for members of the 108 Mile Volunteer Fire Department and 108 Greenbelt Commission, be received and that the funds be authorized as requested.

  Carried Unanimously

20.1

Request from Director Forseth to Access Electoral Area D Director Initiative Funds – 2019 BC Natural Resources Forum

Policy requires 2/3 of Electoral Area Directors in Favour

• 2018-12-56
  Moved Director Forseth
  Seconded Director Mernett

  That the agenda item summary from Alice Johnston, Corporate Officer, dated November 15, 2018, regarding a request from Director Forseth to access up to $2,000 from the Area D Director Initiative Fund to attend the 2019 BC Natural Resources Forum in Prince George from January 22^nd – January 24^th, 2019, be received and that the funds be authorized as requested.

  Carried Unanimously

20.2

Request from Director Delainey to Establish a New Streetlighting Service in Electoral Area E

Corporate Vote - Unweighted

• 2018-12-57
  Moved Director Delainey
  Seconded Director Richmond

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 15, 2018, regarding a request from Director Delainey to establish a new streetlighting service for Willoughby Place, off of Dog Creek Road, be received. Further, that funds be authorized to undertake a feasibility study with regard to a proposed streetlighting service in this area.

  Carried Unanimously

20.3

Electoral Area J Director Initiative Funds – 2019 BC Natural Resources Forum

Policy requires 2/3 of Electoral Area Directors in Favour

• 2018-12-58
  Moved Director Kirby
  Seconded Director Sorley

  That the agenda item summary from Alice Johnston, Manager of Corporate Services, Deputy CAO, dated November 27, 2018, regarding a request from Director Kirby to access up to $1,800 from the Area J Director Initiative Fund to attend the 2019 BC Natural Resources Forum in Prince George from January 22nd – January 24th, 2019, be received and that the funds be authorized as requested.

  Carried Unanimously

20.4

Request from Director Sorley – Letter of Support for the Central Cariboo Branch of the BC Honey Producers’ Association’s Grant Application

Corporate Vote - Unweighted

• 2018-12-59
  Moved Director Sorley
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services, Deputy CAO, dated November 27, 2018, regarding a request from Director Sorley and the Central Cariboo Branch of the BC Honey Producers’ Association (BCHPA) for a letter supporting the organization’s application for funding through the Ministry of Agriculture’s Bee BC Program, be received.

  Carried Unanimously

20.5

Request from Director Glassford – BC Ambulance Access to West Fraser Road

Corporate Vote - Unweighted

• 2018-12-60
  Moved Director Glassford
  Seconded Director Bachmeier

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 16, 2018, regarding a request from Director Glassford for the Board to discuss BC Ambulance Service access to residents on the West Fraser Road that has been washed out, be received.  Further, that letters be forwarded to MLA Oakes and to the BC Ambulance Service in appreciation for their efforts and support in resolving this issue.

  Carried Unanimously

21.

CHAIR REPORT

Corporate Vote - Unweighted

• 2018-12-61
  Moved Director Richmond
  Seconded Director Delainey

  That the report from Chair Margo Wagner, up to and including December 5, 2018, be received.

  Carried Unanimously

• Chair's Year-End Report

  2018-12-62
  Moved Director Richmond
  Seconded Director Mernett

  That the year-end report provided by the Chair be received.

  Carried Unanimously

23.

IN-CAMERA SESSION

23.1

In-Camera Session

​Corporate Vote - Unweighted

• 2018-12-63
  Moved Director MacDonald
  Seconded Director Glassford

  That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) of the Community Charter.

  Carried Unanimously

  The meeting recessed to go in-camera at 1:13 p.m.

  The meeting reconvened at 1:19 p.m.

   

  PRESENT	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director G. Fourchalk
  ABSENT	Director M. Campsall
  STAFF	J. MacLean, Chief Administrative Officer, S. Reid, Chief Financial Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

• Release of Items from In-Camera Session

  2018-12-64
  Moved Director Fourchalk
  Seconded Director Sorley

  That the following resolutions are hereby released from in-camera and confirmed in open meeting:

  #1:  That the Board rescind Larry Pawloski’s appointment as Deputy Fire Chief of the Lac La Hache VFD. 

  #2:  That the Board rescind Gord Flatt’s appointment as Fire Chief of the Miocene VFD and appoint Richard Jason Ward as the new Fire Chief of the Miocene VFD to March 31, 2019. Further, that the necessary signatories be authorized to enter into the applicable agreement with Richard Jason Ward.

  #3:  That the Board appoint Dori Dennison as the new Deputy Chief of the Deka Lake VFD to March 31, 2019. Further, that the necessary signatories be authorized to enter into the applicable agreement with Dori Dennison.

  #4:  That the Board appoint Denise Britton the new Training Officer of the Deka Lake VFD to March 31, 2019. Further, that the necessary signatories be authorized to enter into the applicable agreement with Denise Britton.

  #5:  That the Board rescind Doug Townsend’s appointment as Fire Chief of the Interlakes VFD effective as of December 31, 2018. Further, that the Board rescind Eric De Vries appointment as Deputy Chief of the Interlakes VFD and appoint him as the new Fire Chief of the Interlakes VFD from January 1, 2019 until March 31, 2019. Further, that the necessary signatories be authorized to enter into the applicable agreement with Eric De Vries.

  Carried Unanimously

22.

DIRECTORS' ROUNDTABLE

The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• Area A Advisory Planning Commission Appointments

  2018-12-65
  Moved Director Sjostrom
  Seconded Director Delainey

  That Doug Service, Ted Armstrong, Caroline Mitchell, David Moffat, Vincent Berlinguette and Marg Sales be appointed as members of the Electoral Area A Advisory Planning Commission.

  Carried Unanimously

• Kersley Recreation Commission Appointments

  2018-12-66
  Moved Director Sjostrom
  Seconded Director Delainey

  That the following persons be appointed as members of the Kersley Recreation Commission:

  Vince Berlinguette

  Donna Campbell

  Debbie Grimm

  Larry Martens

  Vi Martens

  Terry Sawatsky

  Bob Smith

  Michelle Syvertsen

  Shannon Wilwand

  Carried Unanimously

• Area C Advisory Planning Commission - Rescind Appointment

  2018-12-67
  Moved Director Massier
  Seconded Director Delainey

  That the previous appointment of Cody Dillabough to the Electoral Area C Advisory Planning Commission be rescinded.

  Carried Unanimously

• Bouchie Lake Recreation Commission Appointments

  2018-12-68
  Moved Director Bachmeier
  Seconded Director Sjostrom

  That the following persons be appointed as members of the Bouchie Lake Recreation Commission:

  Ronald Terlesky

  Carl Kolody

  Wendy Donald

  Steven Loos

  Sarah Barber

  Stephanie Hanes

  Carried Unanimously

• Area I Advisory Planning Commission Appointments

  2018-12-69
  Moved Director Glassford
  Seconded Director Bachmeier

  That the following persons be appointed as members of the Electoral Area I Advisory Planning Commission:

  Phil Megyesi

  Maureen Murray

  Jennifer Roberts

  Carried Unanimously

• Area D Advisory Planning Commission Appointments

  2018-12-70
  Moved Director Forseth
  Seconded Director Richmond

  That the following persons be appointed as members of the Electoral Area D Advisory Planning Commission:

  Ron Kaufman

  Phyllis Webstad

  Dan Jalbert

  Torey Lee

  Kathy Rourke

  Charlene Hays

  Carried Unanimously

24.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2018-12-71
  Moved Director Kirby
  Seconded Director Mernett

  That the meeting of Cariboo Regional District Board be adjourned at 2:15 p.m. December 7, 2018.

  Carried Unanimously