CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, October 04, 2019
Time:	9:55 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT :

• Chair M. Wagner,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director W. MacDonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• Director G. Fourchalk,
• and Alternate Director R. Sharpe

ABSENT :

• Vice-Chair J. Massier
• and Director C. Mernett

STAFF :

• J. MacLean, Chief Administrative Officer,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• E. Epp, Manager of Communications,
• S. Sajwan, Planning Officer,
• and M. Croft, Recording Secretary

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1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2019-10B-1
  Moved Director Campsall
  Seconded Director Delainey

  That the agenda be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - September 11, 2019

​Corporate Vote - Unweighted

• 2019-10B-2
  Moved Director MacDonald
  Seconded Director LeBourdais

  ​That the minutes of the Cariboo Regional District Board meeting held September 11, 2019, be received and adopted.

  Carried Unanimously

2.2

Minutes of the Cariboo Regional District Board Meeting - September 13, 2019

Corporate Vote - Unweighted

• 2019-10B-3
  Moved Director Fourchalk
  Seconded Director Sjostrom

  That the minutes of the Cariboo Regional District Board meeting held September 13, 2019, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019-10B-4
  Moved Director Richmond
  Seconded Director Glassford

  ​That the Delegations Memorandum of Business, as of October 4, 2019, be received.

  Carried Unanimously
• 2019-10B-5
  Moved Director Forseth
  Seconded Director Sjostrom

  That BC Hydro be removed from the Delegations Memorandum of Business.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5233 and 5234

Stakeholder Vote - Unweighted - All Electoral Area

8196 Bridge Lake North Road
Lot 14, District Lot 1457, Lillooet District, Plan KAP68171
From Rural Residential 1 designation to Rural Residential 2 designation and Rural Residential 3 designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone and Special Exception Rural 3 (RR 3-5) zone
(3360-20/20190037 – Fenske)
Director MacDonald

• 2019-10B-6
  Moved Director MacDonald
  Seconded Director Richmond

  That Interlakes Area Official Community Plan Amendment Bylaw No. 5233, 2019 be read a first and second time this 4^th day of October, 2019.

  Carried Unanimously
• 2019-10B-7
  Moved Director MacDonald
  Seconded Director Richmond

  That South Cariboo Area Zoning Amendment Bylaw No. 5234, 2019 be read a first and second time this 4^th day of October, 2019. Further, that adoption be subject to the following:

  i) The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the Shoreland Management Policy covenant be borne by the applicant.

  Carried Unanimously

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area E – BL 5215

Stakeholder Vote – Unweighted – All Electoral Areas

2511 Chimney Lake Road
The Fractional South West ¼ of Section 24, Township 44, Lillooet District, Except Plan 26815 From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone and Rural 3 (RR 3) zone
(3360-20/20190023 – Richards) (Agent: Veronica Meister)
Director Delainey

• V. Meister, Agent, was present in support of this application.

  2019-10B-8
  Moved Director Delainey
  Seconded Director Sjostrom

  That Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 5215, 2019 be read a third time this 4^th day of October, 2019.

  Carried Unanimously

6.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

6.1

Area I - Bylaw 5150

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 3986, Cariboo District, Plan 24432, Except Plan 25048
From Rural 1 (RR 1) zone to Lakeshore Residential (RL) zone, Lakeshore Residential 2 (RL 2) zone and Settlement Area 2 (RS 2) zone
(3360-20/0020 - Parkins)
Director Glassford

• 2019-10B-9
  Moved Director Glassford
  Seconded Director Sjostrom

  That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5150, 2018, be adopted this 4^th day of October, 2019.

  Carried Unanimously

7.

AGRICULTURAL LAND COMMISSION APPLICATIONS

7.1

Area D – ALR1946

Stakeholder Vote - Unweighted - All Electoral Areas

795 Campbell Road
Lot A, District Lot 8864, Cariboo District, Plan 29894
(3015-20/D20190046 - UBC Alex Fraser Research Forest) (Agent: Stephanie Ewen)
Director Forseth

• S. Ewen, Agent, was present in support of this application.

  2019-10B-10
  Moved Director Forseth
  Seconded Director LeBourdais

  That the Provincial Agricultural Land Commission application for Non-Farm Use within the Agricultural Land Reserve, pertaining to Lot A, District Lot 8864, Cariboo District, Plan 29894, be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

  Carried Unanimously

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Telus Request for Concurrence for a Telus Wireless Communications Facility Proposal

Stakeholder Vote – Unweighted – All Electoral Areas

• 2019-10B-11
  Moved Chair Wagner
  Seconded Director Richmond

  That the agenda item summary from Havan Surat, Manager of Development Services, dated September 18, 2019, regarding a TELUS proposal to allow a wireless telecommunications facility at 4592 Chuckwagon Trail, Forest Grove, BC, be received. Further, that the facility construction in accordance with the plans submitted, be endorsed.

  Carried Unanimously

8.2

Cariboo Regional District and Municipalities Building Permit Statistics Reports

Corporate Vote – Unweighted

• 2019-10B-12
  Moved Director Forseth
  Seconded Alternate Director Sharpe

  That the agenda item summary from Havan Surat, Manager of Development Services, dated September 13, 2019, with attached Cariboo Regional District Statistics Report, Municipalities Statistics Report and the Inspection Activity Report for August 2019, be received.

  Carried Unanimously

  S. Sajwan, Planning Officer, left the meeting.

  
  

9.

COMMUNITY SERVICES

9.1

NDIT Application – Kersley Arena Renovation

Corporate Vote - Unweighted

• 2019-10B-13
  Moved Director Sjostrom
  Seconded Director Richmond

  That the agenda item summary from Anthony Okechukwu, Regional Economic/Community Development Officer, dated September 25, 2019, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities Program for renovation of the Kersley Arena, be received. Further, that the application be submitted as attached.

  Carried Unanimously

9.2

Letter of Support Request – Wells and Area Trail Society Proposal

Corporate Vote - Unweighted

• 2019-10B-14
  Moved Director Fourchalk
  Seconded Alternate Director Sharpe

  That the agenda item summary from Anthony Okechukwu, Regional Economic/Community Development Officer, dated September 19, 2019, regarding a letter of support request from the Wells and Area Trail Society to the BC Rural Dividend Program for $79,190.00 in funding for the Wells school to forest trail development project, be received. Further, that the letter of support be provided as requested.

  Carried Unanimously

9.3

Gavin Lake Forest Education Society Community Works Funding (CWF) Water Use and Doors Project and Enabling Agreement

Corporate Vote – Weighted

• 2019-10B-15
  Moved Director LeBourdais
  Seconded Director Fourchalk

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 26, 2019, regarding a proposal from the Gavin Lake Forest Education Centre for installation of new low flow toilets, urinals and shower heads, as well as new draft-free insulated emergency exit doors at the Gavin Lake Forest Education Centre, be received. Further, that up to $20,000 for the project be approved from the 2019 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

  Carried Unanimously

9.4

Cariboo Strong Funds – Waterfront Trail Accessibility Improvements

Corporate Vote - Weighted

• 2019-10B-16
  Moved Director Forseth
  Seconded Director Delainey

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 27, 2019, regarding the allocation of Cariboo Strong funds for waterfront trail accessibility improvements, be received. Further, that the application be denied.

  Carried

9.5

Central Cariboo Arts and Culture Society Grants Program Review

Stakeholder Vote – Weighted – Electoral Area D, E, and F, and City of Williams Lake

• 2019-10B-17
  Moved Director Forseth
  Seconded Director LeBourdais

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 27, 2019, regarding the Central Cariboo Arts and Culture Society Grants Program Review, be received. Further, that the program’s awards process be amended to allow for awards funds to be distributed by the Central Cariboo Arts and Culture Society and reimbursed to the Society upon submission of an invoice to the Cariboo Regional District for the exact amount of grant awards, following each adjudication and approval process.

  Carried Unanimously

10.

FINANCE

10.1

Deka Lake Fire Protection Budget Amendment

Corporate Vote - Weighted

• 2019-10B-18
  Moved Director MacDonald
  Seconded Director Richmond

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated September 24, 2019, regarding a Deka Lake Fire Protection budget amendment, be received. Further, that $36,298.90 of Community Works Funds be allocated to the Deka Lake Fire Protection Service budget to accommodate the purchase of air scrubbers for the service’s fire halls.

  Carried Unanimously

10.2

Grant for Assistance Application – Williams Lake Cross Country Ski Club

Corporate Vote - Unweighted

• 2019-10B-19
  Moved Director Delainey
  Seconded Director Fourchalk

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 3, 2019, regarding a Grant for Assistance Application from the Williams Lake Cross Country Ski Club, to assist with the development of an adventure ski trail and ski playground, be received.

  Carried Unanimously
• 2019-10B-20
  Moved Director LeBourdais
  Seconded Director Fourchalk

  That the Grants for Assistance policy for the year round intake for grants of $1,000 and under be referred back to the Policy Committee for clarification in regard to acceptance of year-round applications during the annual intake period.

  Carried Unanimously

10.3

Grant for Assistance Application – Deka Lake and District Ratepayers Association

Corporate Vote - Unweighted

• 2019-10B-21
  Moved Director MacDonald
  Seconded Alternate Director Sharpe

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 26, 2019, regarding a Grant for Assistance Application from the Deka Lake and District Ratepayers Association, to fund the maintenance of lake accesses, be received.

  Carried Unanimously
• 2019-10B-22
  Moved Director MacDonald
  Seconded Director Delainey

  That the request from the Deka Lake and District Ratepayers Association for funding in the amount of $2,500 to assist in the completion of access 11 at Deka Lake and the parking, park and small boat launch at Hathaway Lake projects be referred to the South Cariboo Rural Directors Caucus for consideration.

  Carried Unanimously

10.4

Grant for Assistance Application – Warlords Ball Hockey Club

Corporate Vote - Unweighted

• 2019-10B-23
  Moved Director Forseth
  Seconded Director MacDonald

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 27, 2019, regarding a Grant for Assistance Application from the Warlords Ball Hockey Club, to cover costs related to an upcoming tournament, be received. 

  Carried Unanimously

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019-10B-24
  Moved Director Cobb
  Seconded Director Kirby

  ​That the consent calendar items, as of October 4, 2019, be received.

  Carried Unanimously

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

South Cariboo Rural Directors Caucus Minutes - September 9, 2019

Corporate Vote - Unweighted

• 2019-10B-25
  Moved Director Richmond
  Seconded Director MacDonald

  That the minutes of the South Cariboo Rural Directors Caucus meeting, held September 9, 2019, be received.

  Carried Unanimously

12.1.1

South Cariboo Visitor Information Centre – Contribution Agreement Renewal

Corporate Vote - Weighted

• 2019-10B-26
  Moved Director MacDonald
  Seconded Director Fourchalk

  That the following recommendation from the South Cariboo Rural Directors Caucus meeting, held September 9, 2019, be endorsed:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated August 29, 2019, regarding the proposed renewal of the South Cariboo Visitors Centre contribution agreement with the 100 Mile Development Corporation, be received. Further, that the agreement be renewed for three years at the existing terms and conditions, in the amount of $31,000 per year, from the South Cariboo Economic Development function.

  Further, that the appropriate signatories be authorized to execute the agreement.

  Carried Unanimously

12.1.2

100 Mile House Wranglers Junior B Hockey Club - GFA Application

Stakeholder Vote - Weighted - Electoral Areas G, H and L

• 2019-10B-27
  Moved Director Richmond
  Seconded Director MacDonald

  That the following recommendation from the South Cariboo Rural Directors Caucus meeting, held September 9, 2019, be endorsed:

  That the Grants for Assistance Application from the 100 Mile House Wranglers Junior B Hockey Club, be received.  Further, that funding support for the Wrangler’s to assist with hosting the Cyclone Taylor Cup Junior B Hockey Championships be included in the 2020 South Cariboo Economic Development financial plan in the amount of $5,000 as recognition for the significant economic benefits brought to the area through the event. And further, that the item and Rural Caucus resolution be forwarded to the South Cariboo Joint Committee for information.

  Carried Unanimously

12.2

South Cariboo Joint Committee Minutes - September 9, 2019

Corporate Vote - Unweighted

• 2019-10B-28
  Moved Director LeBourdais
  Seconded Director MacDonald

  That the minutes of the South Cariboo Joint Committee meeting, held September 9, 2019, be received.

  Carried Unanimously

12.2.1

South Cariboo Recreation Centre – Wranglers Media Booth Proposal

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• 2019-10B-29
  Moved Director Richmond
  Seconded Director MacDonald

  That the following recommendation from the South Cariboo Joint Committee meeting, held September 9, 2019, be endorsed:

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 4, 2019, regarding a proposal from the Wranglers Junior B Hockey Club to construct a temporary media booth at the South Cariboo Recreation Centre, be received. Further, that the proposal be approved for the 2019-2020 season.

  Carried Unanimously

12.3

North Cariboo Rural Directors Caucus Minutes -September 10, 2019

Corporate Vote - Unweighted

• 2019-10B-30
  Moved Director Glassford
  Seconded Director Fourchalk

  That the minutes of the North Cariboo Rural Directors Caucus meeting, held September 10, 2019, be received.

  Carried Unanimously

12.4

Committee of the Whole Minutes - September 12, 2019

Corporate Vote - Unweighted

• 2019-10B-31
  Moved Director Sjostrom
  Seconded Director Delainey

  That the minutes of the CRD Committee of the Whole meeting, held September 12, 2019, be received.

  Carried Unanimously

12.5

Emergency Preparedness Committee Minutes - September 18, 2019

Corporate Vote - Unweighted

• 2019-10B-32
  Moved Director Sjostrom
  Seconded Director Kirby

  That the minutes of the Emergency Preparedness Committee meeting, held September 18, 2019, be received.

  Carried Unanimously

12.6

Central Cariboo Rural Directors Caucus Minutes - September 18, 2019

Corporate Vote - Unweighted

• 2019-10B-33
  Moved Director Kirby
  Seconded Director Forseth

  That the minutes of the Central Cariboo Rural Directors Caucus meeting, held September 18, 2019, be received.

  Carried Unanimously

12.6.1

Williams Lake RCMP Based Victim Services Agreement

Corporate Vote - Weighted

• 2019-10B-34
  Moved Director Cobb
  Seconded Director Forseth

  That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held September 18, 2019, be endorsed:

  That the Williams Lake RCMP Based Victim Services Agreement be renewed for a three year term.

  Further, that the appropriate signatories be authorized to execute the agreement.

  Carried Unanimously

12.6.2

Renewal of HandyDart Agreement with City of Williams Lake

Corporate Vote - Weighted

• 2019-10B-35
  Moved Director Cobb
  Seconded Director LeBourdais

  That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held September 18, 2019, be endorsed:

  That the Community Transit Partnership Agreement with the City of Williams Lake be renewed for a three year term, at $11,000 per year.

  Further, that the appropriate signatories be authorized to execute the agreement.

  Carried Unanimously

12.6.3

Renewal of Cemetery Services Agreement with City of Williams Lake

Corporate Vote - Weighted

• 2019-10B-36
  Moved Director Delainey
  Seconded Director Forseth

  That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held September 18, 2019, be endorsed:

  That the Cemetery Services Agreement with the City of Williams Lake be renewed, as is, for three years.

  Further, that the appropriate signatories be authorized to execute the agreement.

  Carried Unanimously

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS

13.1

Cariboo Regional District Central Cariboo and Chilcotin Economic Development Services Merge Bylaw No. 5244, 2019

Corporate Vote - Unweighted

• 2019-10B-37
  Moved Director LeBourdais
  Seconded Director Kirby

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated September 16, 2019, regarding Bylaw No. 5244, be received. Further, that Cariboo Regional District Central Cariboo and Chilcotin Economic Development Services Merge Bylaw No. 5244, 2019 be read a first, second and third time this 4^th day of October 2019.

  Carried Unanimously

15.

CHAIR REPORT/CAO REPORT

Corporate Vote - Unweighted

• 2019-10B-38
  Moved Director LeBourdais
  Seconded Director Sjostrom

  That the report from Chair Margo Wagner, for the period up to and including October 2, 2019, be received.

  Carried Unanimously

16.

DIRECTORS' ROUNDTABLE

​​The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• 2019-10B-39
  Moved Director Simpson
  Seconded Director Delainey

  That West Fraser be invited to attend an upcoming Board meeting as a delegation to talk about alternate forest practices as part of their intensive forest management.

  Carried Unanimously
• 2019-10B-40
  Moved Director Delainey
  Seconded Alternate Director Sharpe

  That Amy Thacker be appointed as a member of the Electoral Area E Advisory Planning Commission.

  Carried Unanimously
• 2019-10B-41
  Moved Director Bachmeier
  Seconded Director Richmond

  That Lars Alvar Carlson and Dixie Lynn Carlson be appointed as members of the Bouchie Lake Recreation Commission.

  Carried Unanimously

17.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019-10B-42
  Moved Director Sjostrom
  Seconded Director Kirby

  ​That the meeting of Cariboo Regional District Board be adjourned at 11:33 a.m. October 4, 2019.

  Carried Unanimously