CARIBOO REGIONAL DISTRICT

(REVISED AGENDA)

Meeting #:
Date:	Friday, September 21, 2018
Time:	9:45 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

---

1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - August 24, 2018

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting, held August 24, 2018, be received and adopted.

2.2

Cariboo Regional District Board Special Meeting Minutes - September 7, 2018

Corporate Vote - Unweighted

• That the minutes of the Cariboo Regional District Board Special Meeting, held September 7, 2018, be received.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of September 21, 2018, be received.

3.2

11:30 a.m. - David Van Dolah and Josh Pressey - Ministry of FLNRORD

David Van Dolah, District Manager, Stuart Nechako District, and Josh Pressey, Quesnel District, Ministry of Forests, Lands and Natural Resource Operations and Rural Development, will appear before the Board to provide updates on the connector road project for the West Chilcotin between Ulkatcho and Vanderhoof, as well as the Kluskus Road connector project.

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area H - Bylaw 5157

Stakeholder Vote – Unweighted – All Electoral Areas

District Lot 8333, Lillooet District
From Resource/Agricultural (RA 1) zone to Tourist Commercial (C 2) zone
(3360-20/20180030 - Davies)
Director Wagner

• That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5157, 2018 be read a first and second time this 21^st day of September, 2018. Further that adoption be subject to the following condition(s):

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.

  Further, that the cost of registration of the covenant be borne by the applicants.

4.2

Area L - BL 5158 and 5159

Stakeholder Vote – Unweighted – All Electoral Areas

The South East 1/4 , District Lot 3810, Lillooet District, Except Plan KAP65017
From Resource designation to Rural Residential 1 designation
From Resource/Agricultural 1 (RA 1) zone to Rural 1 (RR 1) zone
(3360-20/20180031 - Nasby) (Agent: Michael Kidston)
Director Coakley

• #1:That the Cariboo Regional District Green Lake Area Official Community Plan Amendment Bylaw No. 5158, 2018 be read a first and second time this 21^st day of September, 2018.

• #2:That the Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5159, 2018 be read a first and second time this 21^st day of September, 2018.

4.3

Area L - BL 5162 and 5163

Stakeholder Vote – Unweighted – All Electoral Areas

Lot C, District Lot 1447, Lillooet District, Plan 32987
Rural Residential 1 designation to Rural Residential 2 designation
Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180034 - Brause) (Agent: Nigel Hemingway)
Director Coakley

• #1:That the Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5162, 2018 be read a first and second time this 21^st day of September, 2018.

• #2:That the Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5163, 2018 be read a first and second time this 21st day of September, 2018.

4.4

Area C - BL 5164

Stakeholder Vote – Unweighted – All Electoral Areas

Parcel or Tract of Land in the Vicinity of Café Creek, Cariboo District, Containing 0.422 Hectares, More or Less
From Resource/Agricultural (R/A) zone to Tourist Commercial (C 2) zone
(3360-20/20180019 - Manulak)
Director Massier

(APC comments added at late publishing)

• That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5164, 2018 be read a first and second time this 21^st day of September, 2018. Further, that adoption be subject to the following condition(s):

  The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system.

  Further, that the cost of registration of the covenant be borne by the applicants.

5.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

5.1

Area B - DVP20180026

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 13, District Lot 6195, Cariboo District, Plan 18261
(3090-20/20180026 - Sauve)
Director Bruce

• That the application for a Development Variance Permit pertaining to Lot 13, District Lot 6195, Cariboo District, Plan 18261, be received. Further that a Development Variance Permit be approved to vary Section 5.12.2 (b) (i) of the Quesnel Fringe Area Zoning Bylaw No. 3504, 1999 as follows:

  i)  That the required front yard setback be reduced from 7.6 m (24.9 ft.) to 4.5 m (14.76 ft.) to allow the construction of a detached garage.

5.2

Area F - DVP20180029

Stakeholder Vote – Unweighted – All Electoral Areas

Lot A District Lot 6160, Cariboo District, Plan PGP46056
(3090-20/20180029 - Kozuki) (Agent: Doug Dodge)
Director Sorley

• That the application for a Development Variance Permit pertaining to Lot A, District Lot 6160, Cariboo District, Plan PGP46056 be received. Further, that a Development Variance Permit be approved to vary Section 4.14 (e) Table 2 of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No: 3502, 1999 as follows:

  i)  That the combined maximum floor area for ancillary buildings and structures on properties between 0.4 ha (0.99 ac) to less than 2.0 ha (4.94 ac) in size be increased from 300 sq. m (3,299 sq. ft.) to 329 sq. m (3,541.32 sq. ft.) to legalize an existing 72 sq. m (775 sq. ft.) ancillary structure.

5.3

Area D - DVP20180035

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 14, District Lot 8869, Cariboo District, Plan 12087
(3090-20/20180035 - Fillinger)
Director Forseth

• That the application for a Development Variance Permit pertaining to Lot 14, District Lot 8869, Cariboo District, Plan 12087, be received. Further, that a Development Variance Permit be approved to vary Section 5.20 of the Williams Lake Fringe and 150 Mile House Area Zoning Bylaw No. 3502, 1999 as follows:

  i)  That the required front yard setback be reduced from 7.6 m (24.9 ft.) to 4.57 m (15 ft.) to allow the construction of a storage shed.

6.

DEVELOPMENT SERVICES - OTHER BUSINESS

6.1

Telus Request for Concurrence for a Telus Wireless Communications Facility Proposal

Stakeholder Vote – Unweighted – All Electoral Areas

• That the agenda item summary from Havan Surat, Manager of Development Services, dated September 11, 2018, regarding a TELUS proposal to allow a wireless telecommunications facility at 2907 Pinnacles Road in Bouchie Lake area, be received. Further, that the facility construction in accordance with the plans submitted, be endorsed.

6.2

Municipalities and Cariboo Regional District Building Statistics Reports

Corporate Vote - Unweighted

• That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated September 14, 2018, with attached Municipalities Building Inspection Statistics Report, Cariboo Regional District Statistics Report and the Inspection Activity Reports for June and July 2018, be received.

7.

COMMUNITY SERVICES

7.1

Right of Way for a Gas Line Extension at the Bouchie Lake Community Hall

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 7, 2018, regarding a proposal from Fortis BC to extend a gas line and establish a statutory right-of-way at the Bouchie Lake Hall property, be received. Further, that the extension proposal be approved and the appropriate signatories be authorized to execute the statutory right-of-way document.

7.2

Horsefly Community Hall CWF Water Well Project and Enabling Agreement

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated August 31, 2018, regarding a proposal from the Horsefly Community Club for drilling of a new well and improving the water system at the Horsefly Community Hall, be received. Further, that up to $10,000 for the project be approved from the 2018 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

7.3

Conference Hosting Support Request from the Cariboo Chilcotin Coast Tourism Association

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, F, G, H, I, J, K & L

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 12, 2018, regarding a conference hosting support request from the Cariboo Chilcotin Coast Tourism Association, be received. Further, that funding support be provided consistent with 2018 economic business plan goals and allocated as $300 from the south Cariboo, $300 from the north Cariboo, and $200 each from Electoral Areas D, F, J and K.

7.4

Cedar City Museum CWF Energy Efficiency Project and Enabling Agreement

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 13, 2018, regarding a proposal from Likely and District Chamber of Commerce to replace five heaters in the museum with five thermostatically-controlled electric heaters at the Cedar City Museum in Likely, be received. Further, that up to $6,000 for the project be approved from the 2018 Community Halls Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

7.5

Low Mobility Wilderness Trails Network Expansion Project NDIT Application

Corporate Vote – Unweighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 12, 2018, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative Trust for $30,000 in funding from the Cariboo-Chilcotin/Lillooet Regional Development Account for development of low mobility trails at sites in the Chilcotin and central Cariboo, be received. Further, that the application be submitted as attached.

7.6

License for Construction of New Private Hangar at the South Cariboo Regional Airport

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 13, 2018, regarding a proposed aircraft hangar construction and occupancy license agreement between the Regional District and Markus Springmann, with an initial term of ten years and including three renewals, to enable development of a new hangar on the South Cariboo Regional Airport property, be received, Further, that the appropriate signatories be authorized to enter into the agreement subject to obtainment of a building permit by the proponent and submission of the $10,000 construction deposit.

7.7

Horsefly Rink Refurbishment Project – Funding Support Request

Corporate Vote - Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 14, 2018, regarding a funding support request from the Horsefly Board of Trade for the Horsefly Rink Refurbishment Project, be received. Further, that up to $10,000 for the project be approved from the 2018 Area F Economic Development function budget due to the importance of the rink space for hosting events that generate local economic activity.

8.

LIBRARY

8.1

Library Services Strategic Planning Survey

Corporate Vote - Unweighted

• That the agenda item summary from Wanda Davis, Manager of Library Services, dated September 13, 2018, regarding an online survey to support the Library Strategic Planning Process, be received.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - August 2018

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of August 2018, in the amount of $4,215,837.82, consisting of $2,082,436.68 paid by cheque, $2,040,442.42 paid through electronic funds, and $92,958.72 paid by Mastercard, be received and ratified.

10.

ADMINISTRATION

10.1

Proposed CRD Election Campaigning Location Restriction Policy

Corporate Vote – Unweighted

• That the agenda item summary from Alice Johnston, Corporate Officer, dated September 13, 2018, regarding the proposed Election Campaigning Location Restriction Policy, be received. Further action at the discretion of the Board.

10.2

Proposed Dasiqox Tribal Park

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 13, 2018, regarding the proposed Dasiqox Tribal Park, be received. Further action at the discretion of the Board.

10.3

Cariboo Woodlot Association - Request for Sponsors for AGM

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Corporate Officer, dated September 14, 2018, regarding a request for sponsorship from the Cariboo Woodlot Association for its Annual General Meeting and Conference in Williams Lake in October 2018, be received. Further action at the discretion of the Board.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Union of BC Municipalities (UBCM)/North Central Local Government Association (NCLGA)/Federation of Canadian Municipalities (FCM) Member Items

Corporate Vote - Unweighted

• That the Union of BC Municipalities', North Central Local Government Association and Federation of Canadian Municipalities member items, as of September 21, 2018, be received.

11.1.1

NCLGA Board Meeting Highlights - July 2018

11.2

Responses to Board Correspondence

11.2.1

ABC Communications - Appreciation for CRD Response to the Innovation, Science and Economic Development Canada Consultation

Corporate Vote - Unweighted

• That the letter from Falko Kadenbach, Vice President of ABC Communications, dated September 14, 2018, thanking the CRD Board for its response to the Innovation, Science and Economic Development consultation regarding 3500 MHz and 3800 MHz frequency bands, be received.

11.2.2

Minister of Innovation, Science and Economic Development - Appreciation for CRD Input on Revisions to the 3500 and 3800 MHz Bands

Corporate Vote - Unweighted

• That the email from The Honourable Navdeep Bains, the Minister of Innovation, Science and Economic Development, dated September 19, 2018, thanking the CRD for its input on the proposed measures in the Consultation on Revisions to the 3500 MHz Band to Accommodate Flexible Use and Preliminary Consultation on Changes to the 3800 MHz Band, be received.

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

South Cariboo Regional Airport Commission Minutes - July 25, 2018

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Regional Airport Commission meeting, held July 25, 2018, be received.

12.2

South Cariboo Joint Committee Minutes - August 16, 2018

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting, held August 16, 2018, be received.

12.2.1

Canlan Ice Sports Corp. - Interest to Renew Management Contract with CRD

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting, held August 16, 2018, be considered for endorsement:

  That the letter from Mark Faubert, Senior VP - Chief Operating Officer for Canlan Ice Sports Corporation, dated July 5, 2018, advising of Canlan's interest in renegotiating a new management agreement, be received.  Further, that an Expression of Interest for the South Cariboo Recreation Management agreement to operate the South Cariboo Recreation Centre be issued and if no qualified responses are received that negotiations be initiated with Canlan Ice Sports for renewal of the agreement.

12.3

Directors' Remuneration Committee Minutes - August 23, 2018

Corporate Vote - Unweighted

• That the minutes of the Directors' Remuneration Committee meeting, held August 23, 2018, be received.

12.3.1

Elimination of Directors’ One-third Tax Exemption

Corporate Vote - Unweighted

• That the following recommendation from the Directors' Remuneration Committee meeting, held August 23, 2018, be considered for endorsement:

  That as a result of the Federal Government eliminating the 1/3 non-taxable allowance as expense reimbursement for local government elected officials starting in 2019, the CRD’s Director remuneration be increased by $0.47 per $100,000 (residential tax rate) which is based on the average income in BC, in an effort to make the elected officials whole in respect to after-tax income.

12.3.2

Dissolve Directors' Remuneration Committee

Corporate Vote - Unweighted

• That the Director's Remuneration Committee be dissolved.

12.4

Service Efficiency and Effectiveness Review Committee Minutes - August 23, 2018

Corporate Vote - Unweighted

• That the minutes of the Service Efficiency and Effectiveness Review Committee meeting, held August 23, 2018, be received.

12.5

North Cariboo Rural Directors Caucus Minutes - September 4, 2018

Corporate Vote -Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting, held September 4, 2018, be received.

12.5.1

Report from J. Buron - Infestation of Goldfish in Dragon Lake

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held September 4, 2018, be considered for endorsement:

  That the letter from Jerry Buron, dated July 1, 2018, regarding his concern about an infestation of goldfish in Dragon Lake, be received. Further, that Mr. Buron's report be forwarded to the Minister of Environment with a request that an action plan for invasive species in Dragon Lake be developed and that Mr. Buron be advised of same, thanking him for his report.

12.6

North Cariboo Joint Planning Committee Minutes - September 4, 2018

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Planning Committee meeting, held September 4, 2018, be received.

12.6.1

NC Recreation and Parks Management Agreement Renewal

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Planning Committee meeting, held September 4, 2018, be considered for endorsement:

  That the North Cariboo Recreation and Parks Management Agreement 2019-2023 be approved in principle, subject to confirmation of the taxation subsidy targets to be included in Schedule A of the agreement, which are to be developed in detail during the 2019 business, capital and financial planning of the North Cariboo Recreation and Parks function.

13.

INVITATIONS

13.1

Invitation - Small Housing BC Summit

Corporate Vote - Unweighted

• That the invitation from Natradee Quek, Events Coordinator for Small Housing BC, to attend a conference in Vancouver on November 17, 2018, called the Small Housing Summit, be received.  Further action at the discretion of the Board.

13.2

Invitation - Quesnel Tillicum Society-Friendship Centre - 45th Annual Memorial POW WOW

Corporate Vote - Unweighted

• That the invitation from the Quesnel Tillicum Society/Friendship Centre to attend the 45th Annual Memorial POW WOW on October 6th and 7th in Quesnel, be received.  Further action at the discretion of the Board.

14.

BYLAWS FOR THREE READINGS AND ADOPTION

14.1

Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5181, 2018

Stakeholder Vote – Weighted – Electoral Areas A, B, C, I, and City of Quesnel

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated September 13, 2018, regarding Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5181, 2018, be received. Further, that Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5181, 2018 be read a first, second and third time this 21^st day of September, 2018.

  #2: That Cariboo Regional District North Cariboo Recreation and Parks Fees and Charges Amendment Bylaw No. 5181, 2018 be adopted this 21^st day of September, 2018.

14.2

Bylaw 5179 and Proposed Renewal of South Cariboo Airport Hangar License

Stakeholder Vote – Weighted – Electoral Areas G, H, and L, and District of 100 Mile House; and Corporate Vote - Weighted

• #1: That the agenda item summary from Darron Campbell, Manager of Community Services, dated September 11, 2018, regarding South Cariboo Regional Airport Fees and Charges Bylaw No. 5179, 2018, be received. Further, that South Cariboo Regional Airport Fees and Charges Bylaw No. 5179, 2018 be read a first, second and third time this 21st day of September, 2018.

• #2: That South Cariboo Regional Airport Fees and Charges Bylaw No. 5179, 2018 be adopted this 21st day of September, 2018.

• #3: That the following resolution from the July 25, 2018 South Cariboo Regional Airport Commission meeting be endorsed:

  That the Hangar License with Sarvair Aviation be renewed for another 10 year term at a lease rate of $1.93 per square metre for the land under agreement as shown in Schedule A of the current agreement.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Request from Director Bruce to Access Electoral Area B Director Initiative Funds

Policy requires 2/3 of Electoral Area Directors in Favour

• That the agenda item summary from Alice Johnston, Corporate Officer, dated September 18, 2018, regarding a request from Director Bruce to access up to $800 from the Electoral Area B Director Initiative fund to provide appreciation dinners for the Recreation Commissions and Advisory Planning Commission members in Electoral Area B, be received. Further action at the discretion of the Board.

16.

CHAIR REPORT/CAO REPORT

(Chair's report added at late publishing)

• That the report from Chair Margo Wagner, up to and including September 19, 2018, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a) and (c) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a) and (c) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. September 21, 2018.