FINANCE/BUDGET COMMITTEE

MINUTES

Thursday, January 14, 2021

1:05 P.m. - 2:05 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

PRESENT :

• Chair J. Glassford,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director J. Massier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director M. Wagner,
• Director G. Kirby,
• Director W. Macdonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• and Director G. Fourchalk

ABSENT :

• Director C. Mernett

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• L. Schick, Deputy Corporate Officer,
• and M. Croft, Recording Secretary

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1.

CALL TO ORDER

1.1

Adoption of Agenda

• FBC.2021-1-1
  Moved by Director Wagner
  Seconded by Director Massier

  ​That the agenda items be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Finance/Budget Committee Minutes - October 22, 2020

• FBC.2021-1-2
  Moved by Director Wagner
  Seconded by Director LeBourdais

  That the minutes of the Finance-Budget Committee meeting held October 22, 2020, be received and adopted.

  Carried Unanimously

3.

REVIEW OF THE REMAINING 2021 BUSINESS PLANS

(Business Plans that were not presented at the October Finance/Budget Committee meeting)

3.1

10XX - Areas A - L Administration (All) (2021)

• FBC.2021-1-3
  Moved by Director Sjostrom
  Seconded by Director Forseth

  That the 2021 Areas A - L Administration (All) (10XX) business plan be received.

  Carried Unanimously

  Director G. Kirby joined the meeting.

  
  

3.2

12XX - Grants for Assistance (All) (2021)

• FBC.2021-1-4
  Moved by Director Richmond
  Seconded by Director Kirby

  That the 2021 Grants for Assistance (12XX) business plan be received.

  Carried Unanimously

3.3

1001 - Municipal Fiscal Services (2021)

• FBC.2021-1-5
  Moved by Director Cobb
  Seconded by Director Simpson

  That the 2021 Municipal Fiscal Services (1001) business plan be received.

  Carried Unanimously

3.4

1004 - Feasibility Study (2021)

• FBC.2021-1-6
  Moved by Director Bachmeier
  Seconded by Director Massier

  That the 2021 Feasibility Study (1004) business plan be received.

  Carried Unanimously

  Director Campsall joined the meeting.

  
  

3.5

1019 - Rural Feasibilty Study (2021)

• FBC.2021-1-7
  Moved by Director Forseth
  Seconded by Director Delainey

  That the 2021 Rural Feasibility Study (1019) business plan be received.

  Carried Unanimously

3.6

1024 - Governance (2021)

• FBC.2021-1-8
  Moved by Director Delainey
  Seconded by Director LeBourdais

  That the 2021 Governance (1024) business plan be received.

  Carried Unanimously

3.7

1554 - North Cariboo Recreation and Parks (2021)

• FBC.2021-1-9
  Moved by Director Sjostrom
  Seconded by Director Massier

  That the 2021 North Cariboo Recreation and Parks (1554) business plan be received.

  Carried Unanimously

4.

REVISED 2021 BUSINESS PLANS

(Business Plans that have been revised since the October Finance/Budget Committee meeting)

4.1

1017 - South Cariboo Economic Development (2021)

• FBC.2021-1-10
  Moved by Director Wagner
  Seconded by Director Richmond

  That the 2021 South Cariboo Economic Development (1017) business plan be received as revised.

  Carried Unanimously

4.2

1025 - Central Cariboo Economic Development (2021)

• FBC.2021-1-11
  Moved by Director Kirby
  Seconded by Director Macdonald

  That the Central Cariboo Economic Development (1025) business plan be received as revised.

  Carried Unanimously

4.3

1026 - North Cariboo Economic Development (2021)

• FBC.2021-1-12
  Moved by Director Bachmeier
  Seconded by Director Delainey

  That the 2021 North Cariboo Economic Development (1026) business plan be received as revised.

  Carried Unanimously

4.4

1028 - South Cariboo Transit (2021)

• FBC.2021-1-13
  Moved by Director Wagner
  Seconded by Director Fourchalk

  That the 2021 South Cariboo Transit (1028) business plan be received as revised.

  Carried Unanimously

  S. Larson, Manager of Protective Services, joined the meeting.

  
  

4.5

1376 - CRD Quesnel Highway Rescue (2021)

• FBC.2021-1-14
  Moved by Director Kirby
  Seconded by Director Fourchalk

  That the 2021 CRD Quesnel Highway Rescue (1376) business plan be received as revised.

  Carried Unanimously

4.6

1377 - CRD Quesnel Search and Rescue (2021)

• FBC.2021-1-15
  Moved by Director Campsall
  Seconded by Director Cobb

  That the 2021 CRD Quesnel Search and Rescue (1377) business plan be received as revised.

  Carried Unanimously

4.7

1553 - Central Cariboo Recreation (2021)

• FBC.2021-1-16
  Moved by Director Cobb
  Seconded by Director Delainey

  That the 2021 Central Cariboo Recreation (1553) business plan be received as revised.

  Carried Unanimously

4.8

1670 - Heritage Conservation (2021)

• FBC.2021-1-17
  Moved by Director Macdonald
  Seconded by Director Sjostrom

  That the 2021 Heritage Conservation (1670) business plan be received as revised.

  Carried Unanimously

4.9

1385 - Emergency Programs and Disaster Resilience (All EAs) (2021)

• FBC.2021-1-18
  Moved by Director Simpson
  Seconded by Director Forseth

  That the 2021 Emergency Programs and Disaster Resilience (All EAs) (1385) business plan be received as revised.

  Carried Unanimously

  S. Larson, Manager of Protective Services, left the meeting.

  
  

5.

REVIEW OF THE FINANCIAL PLAN

5.1

2021 – 2025 Provisional Five Year Financial Plan Discussion and Review – January 7, 2021

• FBC.2021-1-19
  Moved by Director LeBourdais
  Seconded by Director Campsall

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated January 7, 2021, with attached Provisional 2021 – 2025 Five Year Financial Plan reports, be received.

  Carried Unanimously

6.

REPORTS AND CORRESPONDENCE

6.1

Update on CRD 2021 Insurance Renewal

• FBC.2021-1-20
  Moved by Director Sjostrom
  Seconded by Director Delainey

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated January 7, 2021, regarding an update on CRD 2021 insurance renewal, with attached insurance renewal proposal and schedule of allocation amounts, be received.

  Carried Unanimously

6.2

Allocation of the COVID-19 Safe Restart Funds

• FBC.2021-1-21
  Moved by Director Bachmeier
  Seconded by Director Kirby

  That the memorandum from John MacLean, Chief Administrative Officer, dated January 13, 2021, regarding the allocation of the COVID-19 Safe Restart Funds, be received.

  Carried Unanimously
• FBC.2021-1-22
  Moved by Director Richmond
  Seconded by Director LeBourdais

  That COVID-19 Safe Restart funds be allocated towards the following projects:

  • CRD Community Support - Recreation Facility Support  ($300,000)
  • CRD Community Support - Community Hall Support  ($108,000)
  • CRD Emergency Programs - Capacity Building  ($100,000)
  • CRD Finance - Digitization and Digital Records  ($46,550)
  • CRD Community Services - Anahim Airport Support  ($41,250)
  • South Cariboo Mental Health Supports  ($70,000)
  Carried Unanimously
• FBC.2021-1-23
  Moved by Director Sjostrom
  Seconded by Director LeBourdais

  That COVID-19 Safe Restart funds in the amount of $171,200 be approved for allocation towards the CRD Community Services - Audio/Visual recreation facilities project.

  Carried

  CONTRARY TO THE MOTION:  Director Forseth

  
  

7.

ADJOURNMENT

• FBC.2021-1-24
  Moved by Director Forseth
  Seconded by Director Delainey

  ​That the Finance/Budget Committee meeting be adjourned at 2:56 p.m., January 14, 2021.

  Carried Unanimously