CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, February 09, 2024

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - January 12, 2024

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held January 12, 2024, be adopted.

3.

DELEGATIONS/GUESTS

3.1

11:30 a.m. Delegation - Stuart Westie

Stuart Westie will be in attendance to present information regarding Alkaline Hydrolysis (AH) (Aquamation)

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L - BL 5456 and 5457

Stakeholder Vote – Unweighted – All Electoral Areas

Little Green Lake Road
Lot 1, District Lot 1919, Lillooet District, Plan KAP90830
From Agriculture designation to Rural Holding designation and Agriculture designation
From Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) zone and Special Exception RR 1-6 zone
(3360-20/20230060 – Kendall) (Agent:  Cariboo Geographic Systems – Nigel Hemingway)
Director de Vries

• #1: That Green Lake Area Official Community Plan Amendment Bylaw No. 5456, 2023 be read a first and second time this 9^th day of February 2024.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5457, 2023 be read a first and second time this 9^th day of February 2024. Further, that adoption be subject to the following:

  1. Adoption of the South Cariboo Area Official Community Plan Amendment Bylaw No. 5456, 2023.
  2. The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system and riparian protection and removal of covenant LB373664.

  Further, that the cost of registration of the shoreland management covenant and removal of covenant LB373664 be borne by the applicants.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area L – BL 5438 and 5439

Stakeholder Vote – Unweighted – All Electoral Areas

Horse Lake Road
Lot A, District Lot 4254, Lillooet District, Plan EPP6014
From Agriculture designation to Rural Residential designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20230031 – Henderson) (Agent:  Cariboo Geographic Systems – Nigel Hemingway)
Director de Vries

• That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Official Community Plan Amendment Bylaw No. 5438, 2023 and South Cariboo Area Zoning Amendment Bylaw No. 5439, 2023 a third time, this 9^th day of February 2024.

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area D – ALRD2023625914

Stakeholder Vote – Unweighted – All Electoral Areas

5914 Soda Creek-Macalister Road
District Lot 5081, Cariboo District
(3015-20/D20230062 – Susan Price) (Agent:  Veronica Meister – Exton and Dodge Land Surveying Inc.)
Director Forseth

• That the Provincial Agricultural Land Commission application for non-farm use, pertaining to District Lot 5081, Cariboo District be authorized for submission to the Provincial Agricultural Land Commission, with a recommendation for approval, subject to the applicant applying for and receiving a valid building permit for occupancy conversion of the barn.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Appointment of Board Liaison to ADAC

Corporate Vote - Unweighted

• That the appointment of Director John Massier to the Agricultural Development Advisory Committee be rescinded, and that Director Tolin Pare be appointed as the ADAC Liaison.

8.

ENVIRONMENTAL SERVICES

8.1

Tyee Lake Streetlight Service No Longer Needed

Corporate Vote - Unweighted

• That staff take no further action in regard to establishing a streetlight service at the bottom of Lyne Creek Road/Highway 97 as BC Hydro has restored service to that location.

8.2

Five-year term request for curbside collection contract for the 108 Mile Ranch

Corporate Vote - Unweighted

• That the Length of Contract section of Procurement Policy 2023-9-32 be waived for the 108 Mile Ranch Curbside Collection contract, to allow a contract term of five years.

9.

COMMUNITY SERVICES

9.1

Big Lake Community Hall Community Works Funding (CWF) new insulated doors project and enabling agreement.

Corporate Vote – Weighted

• That up to $9,500 for the installation of new energy efficient doors at the Big Lake Community Hall be approved from the 2024 Community Hall Energy Efficiency and Water Conservation Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.2

NDIT Application – Cariboo Elders Society Seniors Park Upgrade

Corporate Vote - Unweighted

• That the Cariboo Elders Building & Recreational Society’s application to Northern Development Initiative Trust’s Community Places stream for $11,493 for upgrades to the seniors’ park be supported for submission.

9.3

NDIT Application – 108 Mile Ranch Community Association – Community Hall Energy Efficiency Siding Replacement

Corporate Vote - Unweighted

• That the 108 Mile Ranch Community Association’s grant application to Northern Development Initiative Trust’s Community Places stream for $30,000 to replace damaged siding and install new insulation, siding, fascia and trim be supported for submission.

9.4

NDIT Application – Esler Disc Golf Course

Corporate Vote - Unweighted

• That the Cariboo Disc Golf Club’s application to Northern Development Initiative Trust’s Community Places stream for $27,944 to install a tournament grade disc golf course at the Esler Sports Complex in Williams Lake be supported for submission.

9.5

NDIT Application – Roe Lake & District Recreation Commission Interlakes Hall Pickleball Courts

Corporate Vote - Unweighted

• That the Roe Lake & District Recreation Commission’s grant application to Northern Development Initiative Trust’s Community Places stream for $18,133 to have plexipave surface coating applied to the Interlakes Hall pickleball courts be supported for submission.

10.

EMERGENCY PROGRAM SERVICES

10.1

West Chilcotin Search and Rescue Request for Funding Increase

Corporate Vote - Weighted

• Action is at the discretion of the Board.

11.

COMMUNICATIONS

11.1

AIS – NCLGA Resolution on Water Infrastructure Funding

Corporate Vote - Unweighted

• That the Board endorse the following resolution and refer it for consideration at the 2024 North Central Local Government Association Annual General Meeting:

  WHEREAS the Government of Canada, through Health Canada, is responsible for establishing the standards for drinking water quality as codified by the Guidelines for Canadian Drinking Water Quality;

  AND WHEREAS the Province of British Columbia has adopted the Guidelines for Canadian Drinking Water Quality as the standard for drinking water quality under the Safe Drinking Water Act, which community water systems are required to meet;

  NOW THEREFORE BE IT RESOLVED that the North Central Local Government Association and Union of BC Municipalities call on the Government of Canada and Province of British Columbia to provide ongoing, long-term, and stable funding for local governments to upgrade community water distribution and treatment systems to enable compliance with the Guidelines for Canadian Drinking Water Quality and all subsequent amendments thereto.

11.2

NCLGA Resolution on Fireworks Sale Ban

Corporate Vote - Unweighted

• That the Board endorse the following resolution and direct staff to submit said resolution for consideration at the North Central Local Government Association’s annual general meeting:

  WHEREAS fireworks are a known fire hazard which can start wildfires when conditions are dry with sufficient forest fuels;

  THEREFORE BE IT RESOLVED that the North Central Local Government Association and Union of BC Municipalities urge the Province of B.C. to prohibit the sale of fireworks in any area for which an open burning ban has been issued.

11.3

NCLGA Resolution on Emergency and Disaster Management Act

Corporate Vote - Unweighted

• That the Board resolves to endorse the following resolution and directs staff to submit it for consideration at the 2024 North Central Local Government Association’s annual general meeting:

  WHEREAS the Emergency and Disaster Management Act seeks to set out a comprehensive framework for the management of wildfires, floods, and other disasters in a manner consistent with the SENDAI Framework;

  AND WHEREAS the statutory responsibilities, geographic disparity, and legal powers of regional districts are not recognized by the Emergencies and Disaster Management Act;

  NOW THEREFORE BE IT RESOLVED that the North Central Local Government Association and Union of BC Municipalities call on the Province of BC to develop regulations under the Emergencies and Disaster Management Act in collaboration with representatives of each regional district, to ensure that emergency powers and responsibilities impacting regional district are designed in consideration of their powers, jurisdiction, and areas of responsibility.

11.4

AIS – NCLGA Resolution on UBCM Name Change

Corporate Vote - Unweighted

• Action at the direction of the Board.

12.

FINANCE

12.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - January 2024

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of January 2024, in the amount of $3,053,308.28, consisting of $47,521.02 paid by cheque, $2,891,041.04 paid through electronic funds, and $114,746.22 paid by Mastercard, be ratified.

12.2

AIS – Grant for Assistance Application Under $1000 – Eagle View 4D Barrel Races

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

12.3

AIS – Grant for Assistance Application Under $1000 – Riske Creek Recreation Commission

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

12.4

Appointments to 2024 Parcel Tax Roll Review Panels

Corporate Vote - Unweighted

• That the members of each Rural Caucus are hereby appointed to a sub-regional (north, central, south) Parcel Tax Review Panel for 2024, should meeting(s) be necessary. Further, that the meeting(s), if held, will be conducted by electronic means so that travel will not be necessary.

13.

ADMINISTRATION

13.1

Appointment of Chief and Deputy Chief Election Officers

Corporate Vote - Unweighted

• That the Board proceed to referendum to obtain elector assent for the Barlow Creek Fire Protection Service fire tender replacement. Further, that Alice Johnston be appointed Chief Election Officer, and Lore Schick be appointed Deputy Chief Election Officer for the 2024 Barlow Creek Fire Protection Service fire tender replacement referendum.

14.

INFORMATION ITEMS

14.1

Heritage Week - February 19-25, 2024

14.2

Registration for UBCM 2024 Housing Summit

14.3

MOB - Delegations

14.4

2024 NCLGA Board Representative

14.5

Prevent Invasive Mussell Introduction to B.C.

14.6

Support for Bill-34

14.7

Ministry Response to EDMA

14.8

Ministry Response to EDMA Feedback - RDCK

14.9

Support for Regional District Advisory Working Group for EDMA - PRRD

14.10

EDMA Feedback - CSRD

14.11

EDMA Feedback - FVRD

14.12

EDMA Feedback - RDBN

14.13

Concerns with Roundup

14.14

FEBC Accomplishment Update

14.15

Request for Letter of Support - UBCM Resolution - Detox Beds - City of Abbotsford

14.16

Board Chair Report

14.17

South Cariboo Rural Directors Caucus Minutes - December 11, 2023

14.18

Central Cariboo Rural Directors Caucus Minutes - January 10, 2024

14.19

North Cariboo Joint Advisory Committee Minutes - January 16, 2024

14.20

Policy Committee Minutes - January 24, 2024

14.21

Central Cariboo Joint Committee Minutes - January 24, 2024

15.

COMMITTEE/COMMISSION RECOMMENDATIONS

15.1

Board on the Road Meeting Policy Proposal

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on January 24, 2024, be endorsed:

  That the Committee recommend to the Board of Directors that the Board on the Road Meeting Policy be adopted as presented.

15.2

DRAFT – Director Certificate of Recognition Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting held on January 24, 2024, be endorsed:

  That the draft Director Certificate of Recognition Policy be amended to reflect that Directors be provided a certificate of recognition template from staff to use at their discretion, with either Staff or the Director printing/framing as desired, and that this policy be forwarded to the Board with a recommendation of adoption.

15.3

Rescind TAC Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting held on January 24, 2024, be endorsed:

  That Policy #01-06B-22 - Treaty Advisory Committee Policy be recommended for rescindment to the CRD Board.

15.4

L1.2 Library Programme Rooms Policy - Update

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting held on January 24, 2024, be endorsed:

  That the Committee recommend to the Cariboo Regional District Board that Policy #00-6-16(12) - Library Programme Room Policy be endorsed as amended.

15.5

Request to delete policy no longer in use

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting held on January 24, 2024, be endorsed:

  That Policy #02-11B-5(5)(13) - Management Staff Course Fees Policy be recommended for rescindment to the Board.

15.6

Central Cariboo Appointments for 2024

Corporate Vote - Unweighted

• That the following recommendation from the Central Cariboo Rural Directors Caucus meeting held on January 10, 2024, be endorsed:

  That the following representative be appointed for 2024:

  Williams Lake and District Chamber of Commerce - Director Anderson
  Central Cariboo Arts and Culture Society - Director Neufeld
  UNBC South Central Advisory Committee - Director Anderson

15.7

Joint Grant in Aid Process

Stakeholder Vote - Weighted - All Electoral Areas

• That the following recommendation from the Central Cariboo Joint Committee of January 12, 2024 be endorsed:

  That staff investigate options for transitioning back to a joint grants for assistance process between the City of Williams Lake and Cariboo Regional District and bring forward a report prior to the start of the 2025 grants for assistance intake.

16.

BYLAWS FOR CONSIDERATION OF THREE READINGS

16.1

Barlow Creek Fire Protection Service Area Amendment Bylaw No. 5462, 2024

Corporate Vote - Unweighted

• That Barlow Creek Fire Protection Service Area Amendment Bylaw No. 5462, 2024 be read a first, second and third time this 9^th day of February 2024.

17.

BYLAWS FOR CONSIDERATION OF ADOPTION

17.1

West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5459, 2024

Corporate Vote - Unweighted

• That West Fraser Fire Protection Service Boundary Amendment Bylaw No. 5459, 2024 be adopted this 9^th day of February 2024.

17.2

Forest Grove Fire Protection Service Area Expansion Bylaw No. 5460, 2024

Corporate Vote - Unweighted

• That Forest Grove Fire Protection Service Area Expansion Bylaw No. 5460, 2024 be adopted this 9^th day of February 2024.

18.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

18.1

Request from Director Bachmeier to Access Electoral Area B Director Initiative Funds

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

18.2

Request from Director Neufeld to Access Electoral Area E Director Initiative Funds

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

18.3

Request from Director Pare to Access Electoral Area J Director Initiative Funds

Corporate Vote - Unweighted

• Action is at the discretion of the Board.

19.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

20.

IN-CAMERA SESSION

Corporate Vote – Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(j) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(j) of the Community Charter.

21.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. February 9, 2024.