CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Friday, December 06, 2019

9:50 A.m. - 4:45 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

PRESENT :

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director B. Bachmeier,
• Director S. Forseth,
• Director A. Delainey,
• Director M. LeBourdais,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• and Director G. Fourchalk

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Chief Financial Officer,
• E. Epp, Manager of Communications,
• H. Surat, Manager of Development Services,
• L. Schick, Deputy Corporate Officer/Executive Assistant,
• and M. Croft, Recording Secretary

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1.

CALL TO ORDER

Chair Wagner delivered a year-end report.

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2019.12-1
  Moved Director Fourchalk
  Seconded Director Delainey

  That the agenda be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - November 15, 2019

​Corporate Vote - Unweighted

• 2019.12-2
  Moved Director Richmond
  Seconded Director Sjostrom

  ​That the minutes of the Cariboo Regional District Board meeting held November 15, 2019, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019.12-3
  Moved Director Mernett
  Seconded Director MacDonald

  ​That the Delegations Memorandum of Business, as of December 6, 2019, be received.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5245 and 5246

Stakeholder Vote – Unweighted – All Electoral Areas

6640 Perrey Road, Lone Butte
Lot A, District Lot 4051, Lillooet District, Plan KAP61838, Except Plan KAP61839
From Rural Residential designation to Industrial designation
From Rural 2 (RR 2) zone to Special Exception Heavy Industrial (M 3-1-2) zone
(3360-20/20190052 – Kline/Chell) (Agent: Jeff Kline)
Director MacDonald

J. Kline, owner/agent, was present in support of this application.

• 2019.12-4
  Moved Director MacDonald
  Seconded Director LeBourdais

  That the Cariboo Regional District South Cariboo Area Official Community Plan Amendment Bylaw No. 5245, 2019 to redesignate Lot A, District Lot 4051, Lillooet District, Plan KAP61838, Except Plan KAP61839 from Rural Residential designation to Industrial designation be rejected.

  Carried Unanimously
• 2019.12-5
  Moved Director MacDonald
  Seconded Director Richmond

  That the Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5246,2019 to rezone Lot A, District Lot 4051, Lillooet District, Plan KAP61838, Except Plan KAP61839 from Rural 2 (RR 2) zone to Special Exception Heavy Industrial (M 3-1-2) zone be rejected.

  Carried Unanimously

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area L – BL 5208 and 5209

Stakeholder Vote – Unweighted – All Electoral Areas

Grossett Road
Lot A, District Lot 1472, Lillooet District, Plan KP66042
From Rural Residential 1 designation to Rural Residential 2 and Lakefront Residential designations
From Rural 1 (RR 1) zone to Rural 2 (RR 2) and Special Exception Lakeshore Residential 2 (RL 2-1) zones
(3360-20/20190016 – Wiebe) (Agent: Michael Kidston Land Surveying Ltd.)
Director MacDonald

• 2019.12-6
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5208, 2019 be read a third time this 6^th day of December, 2019.

  Carried Unanimously
• 2019.12-7
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5209, 2019 be read a third time this 6^th day of December, 2019.

  Carried Unanimously

5.2

Area L – BL 5224 and 5225

Stakeholder Vote – Unweighted – All Electoral Areas

6115 Little Fort Highway 24
Lot 1, District Lot 4039, Lillooet District, Plan KAP69256
From Industrial designation to Rural Residential designation
From Special Exception Light Industrial (M 1-3) zone to Rural 1 (RR 1) zone
(3360-20/20190028 – Roseboom)
Director MacDonald

• 2019.12-8
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District South Cariboo Area Official Community Plan Amendment Bylaw No. 5224, 2019 be read a third time this 6^th day of December, 2019.

  Carried Unanimously
• 2019.12-9
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5225, 2019 be read a third time this 6^th day of December, 2019.

  Carried Unanimously

5.3

Area H – TP1851

Stakeholder Vote – Unweighted – All Electoral Areas

2750 Bradley Creek Road
District Lot 8333, Lillooet District
(3070-20/TP20180051 – Davies)
Director Wagner

D. and L. Davies, owners, were present in support of this application.

• 2019.12-10
  Moved Chair Wagner
  Seconded Director Forseth

  That Cariboo Regional District Temporary Use Permit Bylaw No. 5230, 2019 be read a third time this 6^th day of December, 2019.

  Carried Unanimously

6.

DEVELOPMENT PERMIT APPLICATIONS

6.1

Area A – DP20190053

Stakeholder Vote – Unweighted – All Electoral Areas

1350 Maple Heights Road
Parcel A (Being a Consolidation of Lots 1, 2 3, and 4, See (CA7530518), District Lot 3140, Cariboo District, Plan 28086
(3060-20/20190053 – LRF Contracting Inc./Keith Belcourt)
Director Sjostrom

• 2019.12-11
  Moved Director Sjostrom
  Seconded Director Massier

  That the application for a Development Permit pertaining to Parcel A (Being a consolidation of Lots 1, 2, 3 and 4, see CA7530518), District Lot 3140, Cariboo District, Plan 28086, be approved based on Appendix B and supporting drawings. Further, that issuance be subject to the following condition:

  1. The applicant must obtain an access permit from the Ministry of Transportation and Infrastructure.
  Carried Unanimously

7.

AGRICULTURAL LAND COMMISSION APPLICATIONS

7.1

Area D – ALR1954

Stakeholder Vote – Unweighted – All Electoral Areas

6111 Soda Creek-Macalister Road
District Lot 9482, Cariboo District, Except Parcel A (Plan 18013)
(3015-20/20190054 – Archibald)

• 2019.12-12
  Moved Director Forseth
  Seconded Director Sjostrom

  That the Provincial Agricultural Land Commission application for a non-adhering residential use to allow a residence for a farm worker within the Agricultural Land Reserve, pertaining to District Lot 9482, Cariboo District, Except Parcel A (Plan 18013), be received and submitted to the Provincial Agricultural Land Commission with a recommendation for approval.

  Carried Unanimously

8.

DEVELOPMENT SERVICES - OTHER BUSINESS

8.1

Provincial Agricultural Land Commission Decisions Report

Corporate Vote - Unweighted

• 2019.12-13
  Moved Director Fourchalk
  Seconded Director Delainey

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 27, 2019, with attached Provincial Agricultural Land Commission Decisions Report as of November 27, 2019, be received.

  Carried Unanimously

8.2

Cariboo Regional District and Municipalities Building Statistics Reports

Corporate Vote – Unweighted

• 2019.12-14
  Moved Director Cobb
  Seconded Director Richmond

  That the agenda item summary from Havan Surat, Manager of Development Services, dated November 12, 2019, with attached Cariboo Regional District Building Statistics Report, Municipalities Building Statistics Report, and the Inspection Activity Report for October 2019, be received.

  Carried Unanimously

  Havan Surat, Manager of Development Services, left the meeting.

  
  

9.

COMMUNITY SERVICES

9.1

100 Mile Community Club Community Works Funding Project and Enabling Agreement

Corporate Vote – Weighted

• 2019.12-15
  Moved Director Richmond
  Seconded Director Campsall

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated November 21, 2019, regarding a proposal from the 100 Mile Community Club to perform a lighting upgrade and, if possible, any other related, minor services at the 100 Mile Community Hall, be received. Further that up to $9,100 for the project be approved from the 2019 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

  Carried Unanimously

9.2

Williams Lake Curling Club Community Works Funding (CWF) Project and Enabling Agreement

Corporate Vote - Weighted

• 2019.12-16
  Moved Director Forseth
  Seconded Director Fourchalk

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated November 21, 2019, regarding a proposal from the Williams Lake Curling Club to perform lighting, heating and hot water tank upgrades at the Williams Lake Curling Arena and, if possible, any other related, minor services at the Williams Lake Curling Arena, be received. Further, that up to $25,500 for the project be approved from the 2019 Community Hall Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

  Carried Unanimously

9.3

NDIT Application – Business Façade Improvement Program 2020

Corporate Vote - Unweighted

• 2019.12-17
  Moved Director Richmond
  Seconded Director Kirby

  That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated November 12, 2019, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative for $20,000 in funding from the Business Façade Improvement program to encourage private sector investment in local business improvements in the region, be received. Further, that the application be submitted.

  Carried Unanimously

10.

ENVIRONMENTAL SERVICES

10.1

Cariboo Pulp & Paper Company – Red Bluff Sewer Treatment Agreement

Corporate Vote - Weighted

• 2019.12-18
  Moved Director Sjostrom
  Seconded Director Massier

  That the agenda item summary from John MacLean, Chief Administrative Officer, dated December 3, 2019, regarding the Cariboo Pulp & Paper Company Red Bluff Sewer Treatment Agreement, be received. Further, that the Cariboo Regional District, commencing January 1, 2020 enter into a 5-year agreement with Cariboo Pulp & Paper Company to accept and treat sewage effluent. Further, that the Cariboo Regional District’s signatories be authorized to execute the appropriate agreement.

  Carried Unanimously

11.

FINANCE

11.1

Grant for Assistance Application – Forest Grove Quilting Club

Corporate Vote - Unweighted

• 2019.12-19
  Moved Chair Wagner
  Seconded Director MacDonald

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 27, 2019, regarding a Grant for Assistance Application from the Forest Grove Quilting Club, requesting $500 for quilting supplies and equipment, be received and authorized as requested from the Electoral Area H Grants for Assistance fund.

  Carried Unanimously

11.2

Grant for Assistance Application – Kersley Community Association

Corporate Vote - Unweighted

• 2019.12-20
  Moved Director Sjostrom
  Seconded Director Fourchalk

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 27, 2019, regarding a Grant for Assistance Application from the Kersley Community Association, requesting $500 for Christmas goodie bags, hot dogs and hot chocolate for the Easter Egg hunt, be received and that the funds be authorized as requested from the Electoral Area A Grants for Assistance fund.

  Carried Unanimously

11.3

Grant for Assistance Application – Forest Grove Legion Ladies Auxiliary

Corporate Vote - Unweighted

• 2019.12-21
  Moved Chair Wagner
  Seconded Director Richmond

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 27, 2019, regarding a Grant for Assistance application from the Forest Grove Legion Ladies Auxiliary, requesting $1,000 for a children’s Christmas party, be received.  Further, that up to $500 be authorized from the Electoral Area H Grants for Assistance fund.

  Carried Unanimously

11.4

Monthly Expenditures Board Summary Report and Mastercard Summary Report - November 2019

Corporate Vote - Unweighted

• 2019.12-22
  Moved Director Forseth
  Seconded Director Kirby

  That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of November 2019, in the amount of $2,364,227.25, consisting of $716,346.41 paid by cheque, $1,559,135.17 paid through electronic funds, and $88,745.67 paid by Mastercard, be received and ratified.

  Carried Unanimously

12.

ADMINISTRATION

12.1

NCLGA 2020 Resolutions Deadline

Corporate Vote - Unweighted

• 2019.12-23
  Moved Director Forseth
  Seconded Director Richmond

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 22, 2019, regarding topics for resolutions to the 2020 North Central Local Government Association’s Annual General Meeting and Convention, be received. 

  Carried Unanimously

13.

BOARD REPORTS AND CORRESPONDENCE

13.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019.12-24
  Moved Director Cobb
  Seconded Director Mernett

  ​That the consent calendar items, as of December 6, 2019, except 13.1.5, be received.

  Carried Unanimously
• 2019.12-25
  Moved Director Sjostrom
  Seconded Director Bachmeier

  That the letter from ABC Communications, dated November 28, 2019, (agenda item 13.1.5) advising of its application being submitted to the Northern Development Initiative Trust, be received.  Further, that a letter of support be provided to ABC Communications for its Regional LTE Project which will benefit areas in the CRD, including Lac La Hache, Bouchie Lake, Milburn Lake and Ten Mile.

  Carried Unanimously

14.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

14.1

First Nations Relations Committee Minutes - October 25, 2019

Corporate Vote - Unweighted

• 2019.12-26
  Moved Director Fourchalk
  Seconded Director LeBourdais

  That the minutes of the First Nations Relations Committee meeting, held October 25, 2019, be received.

  Carried Unanimously

14.2

North Cariboo Rural Directors Caucus Minutes -November 12, 2019

Corporate Vote - Unweighted

• 2019.12-27
  Moved Director Sjostrom
  Seconded Director Bachmeier

  That the minutes of the North Cariboo Rural Directors Caucus meeting, held November 12, 2019, be received.

  Carried Unanimously

14.2.1

Request for Sponsorship of the Minerals North, 2020 Vision

Corporate Vote - Weighted

• 2019-12-28
  Moved Director Bachmeier
  Seconded Director LeBourdais

  That the following recommendation from the North Cariboo Rural Directors Caucus meeting, held November 12, 2019, be endorsed:

  That the request for sponsorship of the Minerals North, 2020 Vision, conference to be held in Quesnel between April 29th and May 1st, 2020, deferred at the October 8, 2019 meeting, be received.  Further, that sponsorship be provided towards Green Initiatives, in the amount of $4,000 from CRD Community Works Funds, to support the provision of recycling containers at the event.

  Carried Unanimously

14.3

North Cariboo Joint Planning Committee Minutes - November 12, 2019

Corporate Vote - Unweighted

• 2019.12-29
  Moved Director Bachmeier
  Seconded Director Glassford

  That the minutes of the North Cariboo Joint Planning Committee meeting, held November 12, 2019, be received.

  Carried Unanimously

14.3.1

Quesnel Kangaroos Requests for Coy Cup

Stakeholder Vote - Weighted - Electoral Areas A, B, C, I and City of Quesnel

• 2019.12-30
  Moved Director Sjostrom
  Seconded Director Bachmeier

  That the following recommendation from the North Cariboo Joint Planning Committee meeting, held November 12, 2019, be endorsed:

  That 2020 fees for advertising costs to the Quesnel Kangaroos ("the Club") be reduced up to a maximum of $4,000 subject to the Club demonstrating that its expenses to host the Coy Cup in 2020 exceeded revenues and the Club suffered a loss.

  Carried Unanimously

14.4

Finance-Budget Committee Minutes - November 13, 2019

Corporate Vote - Unweighted

• 2019.12-31
  Moved Director Forseth
  Seconded Director Richmond

  That the minutes of the Finance-Budget Committee meeting, held November 13, 2019, be received.

  Carried Unanimously

14.5

Committee of the Whole Minutes - November 14, 2019

Corporate Vote - Unweighted

• 2019.12-32
  Moved Director Fourchalk
  Seconded Director Glassford

  That the minutes of the Committee of the Whole meeting, held November 14, 2019, be received.

  Carried Unanimously

14.6

Policy Committee Minutes - November 14, 2019

Corporate Vote - Unweighted

• 2019.12-33
  Moved Director Kirby
  Seconded Director Sjostrom

  That the minutes of the Policy Committee meeting, held November 14, 2019, be received.

  Carried Unanimously

14.6.1

Clarification of Grants for Assistance Policy - Year Round Intake

Corporate Vote - Unweighted

• 2019-12-34
  Moved Director Forseth
  Seconded Director Fourchalk

  That the following recommendation from the Policy Committee meeting, held November 14, 2019, be endorsed:

  That information pertaining to the year round intake for grants of $1,000 and under be removed from the CRD website and that applicants be referred to the Electoral Area Director.  Further, that the Grants for Assistance Policy be revised to reflect the above, and then brought back to the Policy Committee for further review.

  Carried Unanimously

14.6.2

Clarification of Meetings and Remuneration Rates

Corporate Vote - Unweighted

• 2019-12-35
  Moved Director Forseth
  Seconded Director LeBourdais

  That the following recommendation from the Policy Committee meeting, held November 14, 2019, be endorsed:

  That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated November 6, 2019, requesting clarification on meeting remuneration rates, be received. Further, that participation on the North Cariboo Airport Advisory Committee be compensated for mileage only.

  Carried Unanimously
• 2019-12-36
  Moved Director Forseth
  Seconded Director Richmond

  That the following recommendation from the Policy Committee meeting, held November 14, 2019, be endorsed:

  That in situations where there are two meetings on the same day and therefore considered one meeting, for the purpose of directors' remuneration, meeting time will be calculated from the start time of the first meeting to conclusion of the second meeting, including the time in between the end of the first meeting and commencement of the second.

  Carried Unanimously

14.7

Central Cariboo Rural Directors Caucus Minutes - November 18, 2019

Corporate Vote - Unweighted

• 2019.12-37
  Moved Director Forseth
  Seconded Director Mernett

  That the minutes of the Central Cariboo Rural Directors Caucus meeting, held November 18, 2019, be received.

  Carried Unanimously

14.7.1

Grants for Assistance Applications

Stakeholder Vote - Weighted - All Electoral Areas

• CCR.2019-11-38
  Moved Director Forseth
  Seconded Director LeBourdais

  That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held November 18, 2019, be endorsed:

  That the Grants For Assistance Evaluation Report and applications as presented to the Central Cariboo Rural Directors Caucus on November 18, 2019, be received. Further that the following Grants for Assistance Applications as presented to the Central Cariboo Rural Directors Caucus on November 18, 2019, be received.  Further, that funds be allocated in the 2020 Grants for Assistance budget as noted below:

  1)  3064 Rocky Mountain Rangers - $0

  2)  Horsefly Volunteer Fire Department - $5,000 from Electoral Area F

  3)  Junior Cadet Society of BC - $1,006 from Electoral Area E and $1,006 from Electoral Area F, for a total of $2,012

  4)  Likely and District Volunteer Fire and Rescue Society - $5,000 from Electoral Area F

  5)  McLeese Lake Volunteer Fire Department - $4,996.26 from Electoral Area D

  6)  Riske Creek Volunteer Fire Department - $0

  7)  Royal Canadian Legion Branch 139 - $0

  8)  Tyee Lake Community Association - $10,000 from Elector Area D, subject to submission of 2019 AGM minutes and list of Directors

  9)  Wildwood Community and Recreation Association - $2,500 from Electoral Area D, subject to submission of 2019 AGM minutes and list of Directors, and approval from the Cariboo Regional District’s Solid Waste Management Department

  10)  Williams Lake Cross Country Ski Club - $333.00 from Electoral Area D, $333.00 from Electoral Area E, and $334.00 from Electoral Area F, for a total of $1,000

  11)  Williams Lake Blue Fins Swim Club - $1,000 from Electoral Area D, $4,667.00 from Electoral Area E, $3,333.00 from Electoral Area F, and $1,000 from Electoral Area K, for a total of $10,000, subject to the club securing the additional funds necessary to complete the project.

  Carried Unanimously

14.8

South Cariboo Joint Committee Minutes - November 18, 2019

Corporate Vote - Unweighted

• 2019.12-39
  Moved Director Richmond
  Seconded Director Campsall

  That the minutes of the South Cariboo Joint Committee meeting, held November 18, 2019, be received.

  Carried Unanimously

14.8.1

Update on South Cariboo Recreation Boundary Amendment Referendum

Stakeholder Vote - Weighted - Electoral Areas G, H, L and District of 100 Mile House

• 2019-12-40
  Moved Director Campsall
  Seconded Director Richmond

  That the following recommendation from the South Cariboo Joint Committee meeting, held November 18, 2019, be endorsed:

  That staff bring forward, to the next meeting of the South Cariboo Joint Committee, a communication plan for addressing the misinformation that is circulating about the South Cariboo Recreation Boundary Amendment.  Further, that the referendum be moved from the 2020 South Cariboo Recreation Business Plan to the 2021 South Cariboo Recreation Business Plan, and that a commitment be made to engage with the public regarding the amendment.

  Carried Unanimously

14.8.2

Grants for Assistance

Stakeholder Vote - Weighted - All Electoral Areas

• 2019.12-41
  Moved Director Forseth
  Seconded Director Delainey

  That the Grants for Assistance applications, presented to the South Cariboo Joint Committee on November 18, 2019 and numbered as 2, 7, 9, 19 and 20, be severed from the list for the purpose of the Board's consideration of endorsement. 

  Carried
• 2019-12-42
  Moved Director MacDonald
  Seconded Director LeBourdais

  That the following recommendation from the South Cariboo Joint Committee meeting, held November 18, 2019, be endorsed, except those items severed in the previous resolution and numbered as 2, 7, 9, 19 and 20:

  That the Grants for Assistance Evaluation Report and applications as presented to the South Cariboo Joint Committee on November 18, 2019, be received.  Further, that funds be allocated in the 2020 Grants for Assistance budget as noted below:
  1. 100 Mile & District Arts Council - $125 from Electoral Area G, $125 from Electoral Area H, $125 from Electoral Area L, for a total of $475
  3. 100 Mile & District Blind & Visually Impaired White Cane Club - $250 from Electoral Area G, $250 from Electoral Area H, $250 from Electoral Area L, for a total of $750
  4. 100 Mile & District Community Policing Consultative Committee - $500 from Electoral Area G
  5. 100 Mile Festival of the Arts - $500 from Electoral Area G, $250 from Electoral Area H, $500 from Electoral Area L, for a total of $1,250
  6. 100 Mile House Community Band - $150 from Electoral Area G, and $150 from Electoral Area L, for a total of $300
  8. Age Friendly Society of the South Cariboo - $1,500 from Electoral Area G, $500 from Electoral Area H, and $1,500 from Electoral Area L, for a total of $3,500
  10. Canadian Mental Health Association - $1,000 from Electoral Area G, $500 from Electoral Area H, and $1,000 from Electoral Area L, for a total of $2,500
  11. Cariboo Family Enrichment Centre Society - $350 from Electoral Area G, $150 from Electoral Area H, and $150 from Electoral Area L, for a total of $650
  12. Deka Lake and District Ratepayers Association - $2,500 from Electoral Area L
  13. Eclectica Community Choir - $100 from Electoral Area G, $50 from Electoral Area H, and $100 from Electoral Area L, for a total of $250
  14. Lac La Hache Cemetery Association - $7,000 from Electoral Area G
  15. Log Cabin Quilters - $1,500 from Electoral Area L
  16. Lone Butte , Horse Lake Community Association - $3,000 from Electoral Area L
  17. Lone Butte Historical Association - $5,000 from Electoral Area L
  18. People Power Society for Healthy Communities - $250 from Electoral Area G, and $250 from Electoral Area L, for a total of $500
  21. Royal Canadian Legion #261 Forest Grove - $0
  22. South Cariboo Chamber of Commerce - Hot July Nights Car & Bike Show 2020 - $1,000 from Electoral Area G, $500 from Electoral Area H, and $1,500 from Electoral Area L, for a total of $3,000
  23. South Cariboo Chamber of Commerce - Summer Festival 2020 - $1,500 from Electoral Area G, $750 from Electoral Area H, and $1,500 from Electoral Area L, for a total of $3,750
  24. South Cariboo Sustainability Society - $400 from Electoral Area G, $250 from Electoral Area H, and $400 from Electoral Area L, for a total of $1,050

  Carried Unanimously
• 2019.12-43
  Moved Director Richmond
  Seconded Director Campsall

  
  That the following Grants for Assistance applications as presented to the South Cariboo Joint Committee on November 18, 2019, be received. Further, that policy be waived and that funds be allocated in the 2020 Grants for Assistance budget as noted below:
  2.  100 Mile District Hospice Palliative Care Society - $1,000 from Electoral Area G, $500 from Electoral Area H, $1,000 from Electoral Area L, for a total of $2,500 (submitted late – waive policy)
  7.  100 Mile House Flying Club - $500 from Electoral Area G, and $500 from Electoral Area L, for a total of $1,000 (submitted late – waive policy)
  9.  Big Brothers Big Sisters of Williams Lake – South Cariboo Branch - $125 from Electoral Area G, $125 from Electoral Area H, and $250 from Electoral Area L, for a total of $500 (submitted late – waive policy)
  19.  PSO Dry Grad Committee - $250 from Electoral Area G, $250 from Electoral Area H, and $250 from Electoral Area L, for a total of $750, contingent on receipt of an application (no application received – waive policy)
  20.  Royal Canadian Legion #260 100 Mile House - $400 from Electoral Area G, and $400 from Electoral Area L, for a total of $800 (submitted late – waive policy)

  Carried

  CONTRARY TO THE MOTION:  Director Forseth

  The meeting recessed at 10:56 a.m.

  The meeting reconvened at 11:02 a.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
  STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, E. Epp, Manager of Communications, L. Schick, Deputy Corporate Officer/Executive Assistant, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - Martina Beck, Invasive Fauna Unit Head, Ministry of Environment and Climate Change Strategy 

Martina Beck, Invasive Fauna Unit Head, Ministry of Environment and Climate Change Strategy, provided an update, via teleconference, on terrestrial and aquatic invasive species, excluding plants, within the CRD.

3.3

Delegation - Gail Wallin, Executive Director, Invasive Species Council of British Columbia

Gail Wallin, Executive Director, Invasive Species Council of BC, appeared before the Board to discuss non-plant species and provide an overview on work being done in partnership with the CRD.

The meeting recessed for lunch at 11:59 a.m.

The meeting reconvened at 12:42 p.m.

PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director B. Bachmeier, Director S. Forseth, Director A. Delainey, Director M. LeBourdais, Director A. Richmond, Director J. Glassford, Director G. Kirby,  Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk
ABSENT:	Director C. Mernett
STAFF:	J. MacLean, Chief Administrative Officer, K. Erickson, Chief Financial Officer, E. Epp, Manager of Communications, L. Schick, Deputy Corporate Officer/Executive Assistant, M. Croft, Recording Secretary

14.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

14.8

South Cariboo Joint Committee Minutes - November 18, 2019

14.8.3

Policy to Assist Unregistered Societies Access South Cariboo Foundation Funding

Corporate Vote - Unweighted

• 2019.12-44
  Moved Director Richmond
  Seconded Director Massier

   That the following recommendation from the South Cariboo Joint Committee meeting, held November 18, 2019, be endorsed:

  That staff develop a policy on how to help unregistered societies access South Cariboo Foundation funding, with the understanding that the Regional District will not be accepting responsibility or additional work by doing this.

  Carried Unanimously

14.9

North Cariboo Joint Planning Committee Minutes - November 26, 2019

Corporate Vote - Unweighted

• 2019.12-45
  Moved Director Massier
  Seconded Director Glassford

  That the minutes of the North Cariboo Joint Planning Committee meeting, held November 26, 2019, be received.

  Carried Unanimously

14.9.1

Quesnel Curling Centre

Corporate Vote - Weighted

• 2019.12-46
  Moved Director Glassford
  Seconded Director Cobb

  That the following recommendation from the North Cariboo Joint Planning Committee meeting, held November 26, 2019, be endorsed:

  That the 2019 Cariboo Regional District budget be amended to include an allocation of $140,000 of Community Works Funds to upgrade the Quesnel Curling Centre ice plant and that the Cariboo Regional District and the Quesnel Curling Club enter into a Community Works Fund Contribution Agreement.  Further, that the authorized signatories be approved to duly execute the Agreement.

  Carried Unanimously

14.10

North Cariboo Rural Directors Caucus Recommendation - North Cariboo Mutual Aid Fire Protection Agreement

Corporate Vote - Weighted

• 2019.12-47
  Moved Director Massier
  Seconded Director Sjostrom

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated December 5, 2019, regarding Schedule L - Mutual Aid Fire Protection to the Cariboo Regional District/City of Quesnel Memorandum of Understanding, be received. Further that the schedule be endorsed, as presented, in advance of the full Memorandum of Understanding, in order to enable continuation of mutual aid fire protection services.

  Carried Unanimously

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Charge North - Request for CRD Staff Member Appointment to Advisory Committee

Corporate Vote - Unweighted

• 2019.12-48
  Moved Director Bachmeier
  Seconded Director Forseth

  That the letter from Janice Keyes, Senior Manager, Community Energy Engagement, Community Energy Association, dated November 6, 2019, requesting that a CRD staff member be appointed to join Director Forseth on the Charge North Advisory Committee, be received.    

  Carried Unanimously

15.2

Thompson Watershed Disaster Mitigation Advisory Committee - September 16, 2019 Meeting Summary

Corporate Vote - Unweighted

• 2019.12-49
  Moved Director Richmond
  Seconded Director Fourchalk

  That the summary of the Thompson Watershed Disaster Mitigation Advisory Committee meeting, held September 16, 2019, as provided by Director Richmond, be received.

  Carried Unanimously

15.3

Appointments to Outside Organizations for 2020

Corporate Vote - Unweighted

• 2019.12-50
  Moved Director Kirby
  Seconded Director Forseth

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 27, 2019, regarding 2020 appointments to outside organizations, be received. Further, that the following appointments be endorsed:

  Municipal Finance Authority:

  - Director Al Richmond, Alternate: Director Jim Glassford

  Fraser Basin Council:

  - Director Bob Simpson, Alternate: Director Mary Sjostrom

  NDIT Regional Advisory Committee:

  - Director Wagner, Alternate: Director MacDonald

  - Director Mernett, Alternate: Director Sjostrom

  Further, that after attending each meeting, the appointees write a brief report back to the Board for information purposes.

  Carried Unanimously
• 2019.12-51
  Moved Director Forseth
  Seconded Director MacDonald

  That Fraser Basin Council be invited to attend a special "delegations day" meeting to be scheduled in 2020.

  Carried Unanimously

15.4

Request from Director MacDonald to Access Electoral Area L Director Initiative Funds

Policy requires 2/3rds of Electoral Area Directors in Favour

• 2019.12-52
  Moved Director MacDonald
  Seconded Director Bachmeier

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 29, 2019, regarding a request from Director Macdonald to access funds from Electoral Area L Director Initiative Funds to attend the 2020 BC Natural Resources Forum from January 28^th-30^th, be received. 

  Carried Unanimously

16.

CHAIR REPORT/CAO REPORT

16.1

CAO Report

Corporate Vote - Unweighted

• 2019.12-53
  Moved Director LeBourdais
  Seconded Director Delainey

  That the report from John M. MacLean, Chief Administrative Officer, for the period ending November 28, 2019, be received.

  Carried Unanimously

16.2

Chair Report

Corporate Vote - Unweighted

• 2019.12-54
  Moved Director Fourchalk
  Seconded Director Richmond

  That the report from Chair Margo Wagner, for the period up to and including December 4, 2019, be received.

  Carried Unanimously

17.

DIRECTORS' ROUNDTABLE

The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

• Electoral Area L Advisory Planning Commission Appointment

  2019.12-55
  Moved Director MacDonald
  Seconded Director Forseth

  That Peter Bonter be appointed as a member of the Electoral Area L Advisory Planning Commission.

  Carried Unanimously

  Director Cobb left the meeting.

  
  

• Electoral Area F Advisory Planning Commission - Rescind Appointment

  2019.12-56
  Moved Director LeBourdais
  Seconded Director MacDonald

  That the previous appointment of George Atamanenko to the Electoral Area F Advisory Planning Commission be rescinded.

  Carried Unanimously

• Bouchie Lake Recreation Commission - Rescind Appointment

  2019.12-57
  Moved Director Bachmeier
  Seconded Director Sjostrom

  That the previous appointment of Wendy Donald to the Bouchie Lake Recreation Commission be rescinded.

  Carried Unanimously

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019.12-58
  Moved Director Forseth
  Seconded Director Kirby

  ​That the meeting of Cariboo Regional District Board be adjourned at 1:32 p.m. December 6, 2019.

  Carried Unanimously