CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Thursday, November 09, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

---

1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Election of Chair

1.2

Election of Vice-Chair

1.3

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - October 20, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held October 20, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of November 9, 2023, be received.

3.2

11:30 a.m. Delegation - Regional District of Fraser Fort George

Presentation added at late publishing.

Melanie Perrin, Manager of Public Safety Operations and Jim Martin, CAO  for the Regional District of Fraser Fort George will be in attendance to present to the Board on New Fire Dispatch Agreement and Fee for Service Agreement for fire dispatch services to CRD Fire and Rescue Agencies. 

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area A – BL 5446

Stakeholder Vote – Unweighted – All Electoral Areas

Hazard Road
District Lot 4958, Cariboo District, Except That Part Lying to The East of The Easterly Limit of Plan A173 and Except Plans A173, 6416 and 26734
From Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) zone
(3360-20/20230045 – Select Seed Company Ltd.) (Agent: Brian Bennett)
Director Sjostrom

• That Quesnel Fringe Area Zoning Amendment Bylaw No. 5446, 2023 be read a first and second time, this 9^th day of November 2023. Further, that adoption be subject to the following:
  
  The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system and riparian protection.
  
  Further, that the cost of the registration of the covenant be borne by the applicants.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area H – BL 5441

Stakeholder Vote – Unweighted – All Electoral Areas

2750 Bradley Creek Road
District Lot 8333, Lillooet District
From Resource/Agricultural (RA 1) zone to Special Exception C 2-27 zone
(3360-20/20230013 – Davies Hp Holdings Ltd.)
Director Wagner

• That the Board consider the results of the public hearing when making a determination as to whether or not to read South Cariboo Area Zoning Amendment Bylaw No. 5441, 2023, a third time, this 9^th day of November 2023.

6.

DEVELOPMENT VARIANCE PERMIT APPLICATIONS

6.1

Area L – DVP20230036

Stakeholder Vote – Unweighted – All Electoral Areas

6116 Marlborough Road
Lot 9, District Lot 4050, Lillooet District, Plan 32810
(3090-20/20230036 – Gibson/Hoffmann)
Director de Vries

• That the application for a Development Variance Permit pertaining to Lot 9, District Lot 4050, Lillooet District, Plan 32810, be received. Further, that a Development Variance Permit be issued to vary Section 5.18.2 (b) (iii) of the South Cariboo Area Zoning Bylaw No. 3501, 1999 as follows:

  That the minimum interior side yard setback be reduced from 7.6 m (24.9 ft.) to 5.49 m (18.01 ft.) to legalize the existing attached deck.

7.

ENVIRONMENTAL SERVICES

7.1

Rural Feasibility Funding – Bouchie Lake Sewer System Feasibility Study

Stakeholder Vote – Weighted, All Electoral Areas

• That the agenda item summary from Peter Hughes, Manager of Environmental Services, dated October 26, 2023, be received. Further, that up to $50,000 from the Rural feasibility Fund be allocated to the Bouchie Lake Sewer System Feasibility Study.

8.

COMMUNITY SERVICES

8.1

Forest Grove Branch 261 of the Royal Canadian Legion Community Works Funding (CWF) Energy Efficiency Project

Corporate Vote – Weighted

• That the agenda item summary from Darron Campbell, Manager of Community Services, dated October 27, 2023, regarding a proposal from the Forest Grove Branch 261 of the Royal Canadian for the installation of new exterior doors at the Forest Grove Legion Hall, be received. Further, that up to $10,000 for the project be approved from the 2023 Community Halls Energy Efficiency and Water Conservation Improvements envelope of the Community Works Fund and that the appropriate signatories be authorized to enter into the necessary contribution agreement.

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - October 2023

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of October 2023, in the amount of $4,844,523.47, consisting of $175,779.50 paid by cheque, $4,564,140.97 paid through electronic funds, and $104,603.00 paid by Mastercard, be received and ratified.

9.2

Williams Lake First Nation Community Christmas Dinner

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services / Deputy CAO dated November 2, 2023, regarding a donation to the Williams Lake First Nation to host their Annual Community Christmas Dinner, be received. Further action at the discretion of the Board.

9.3

Report on Community Works Funds by Area

Corporate Vote - Unweighted

• That the agenda item from Kevin Erickson, Chief Financial Officer, dated November 2, 2023, regarding expenditures of Community Works Funds for the last several years, be received.

9.4

Year-Round Grant for Assistance Application – Alexis Creek Community Club

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated November 1, 2023, regarding a Year-Round Grant for Assistance application from the Alexis Creek Community Club requesting $1000 for the Seniors Coffee group to purchase supplies for the senior’s outreach program that meets weekly, be received. Further action at the discretion of the Board.

10.

ADMINISTRATION

10.1

Results of Miocene Fire Engine Assent Vote

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 7, 2023, reporting the affirmative results of the Miocene Fire Engine Assent Vote held on November 4, 2023, be received. Further, that the Board of the Cariboo Regional District authorizes up to $800,000 be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of replacing a fire engine for the Miocene Volunteer Fire Department; and that the loan be repaid within ten years, with no rights of renewal.

10.2

Results of Interlakes Fire Trucks Assent Vote

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated November 7, 2023, reporting the affirmative results of the Interlakes Fire Trucks Assent Vote held on November 4, 2023, be received. Further, the Board of the Cariboo Regional District authorizes three loans totalling up to $1.9 million combined be borrowed, under Section 403 of the Local Government Act, from the Municipal Finance Authority, for the purpose of replacing three fire trucks for the Interlakes Volunteer Fire Department; and that the loans be repaid within ten years, with no rights of renewal.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of November 9, 2023, be received.

11.1.1

Royal Canadian Legion - Certificate of Recognition

11.1.2

NCLGA - Free Webinar - Ethical Space A Framework for Indigenous Relations

11.1.3

Peace River Regional District - Update on the Proposed Emergency and Disaster Management Act

11.1.4

UBCM - 2023 CEPF - Emergency Operations Centres – EOC Mobilization Equipment and Training

11.1.5

Ministry of Post-Secondary Education and Future Skills Letter

11.1.6

Minister of Housing - Introduction of Legislation: Local Government Housing Initiatives

11.1.7

Royal Roads University - Ownership Matters: Building Community Wealth in Canada

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Committee/Commission Minutes

Corporate Vote - Unweighted

• That the Committee/Commission minutes as of November 9, 2023, be received.

12.1.1

Agricultural Development Advisory Committee Minutes - May 17, 2023

12.1.2

Agricultural Development Advisory Committee Minutes - September 20, 2023

12.1.3

Central Cariboo Joint Committee Minutes - October 25, 2023

12.1.4

Central Cariboo Rural Directors Caucus Minutes - October 25, 2023

12.1.5

South Cariboo Joint Committee Minutes - October 16, 2023

12.1.6

North Cariboo Joint Advisory Committee Minutes - October 10, 2023

12.2

Committee/Commission Recommendations

12.2.1

South Cariboo Recreation Centre Overnight Parking Policy

Stakeholder - Weighted - Electoral Areas G, H, L and the District of 100 Mile House

• That the following recommendation from the South Cariboo Joint Committee meeting on October 16, 2023, be endorsed:
  
  That the agenda item summary from Darron Campbell, Manager of Community Services, dated August 31, 2023, regarding a proposed policy for overnight parking at the South Cariboo Recreation Centre be received. Further, that a policy for the recreation centre be developed allowing overnight parking by registered participants and spectators during summer events to be included in the rental of the ball field and parking lot spaces. Further, that ‘No Overnight Parking’ signs be posted at the recreation centre to inform visitors of the policy and deter unauthorized use.

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5451, 2023

Corporate Vote – Weighted – (Adoption requires 2/3rds in favour)

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated October 26, 2023, regarding an administrative error in Bylaw No. 5436, be received. Further, that Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5451, 2023 be read a first, second and third time this 9^th day of November 2023.

• #2: That Cariboo Regional District Directors’ Remuneration and Expenses Bylaw No. 5451, 2023 be adopted this 9^th day of November 2023.

13.2

Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5452, 2023

Stakeholder Vote – Weighted – Electoral Areas D, E and F and City of Williams Lake (Adoption requires 2/3rds in favour)

• #1: That the agenda item summary from Lore Schick, Deputy Corporate Officer / Executive Assistant, dated November 1, 2023, regarding Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5452, 2023, be received. Further, that Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5452, 2023 be read a first, second and third time this 9^th day of November 2023.

• #2: That Cariboo Regional District Central Cariboo Recreation Fees and Charges Amendment Bylaw No. 5452, 2023, be adopted this 9^th day of November 2023.

14.

BYLAWS FOR CONSIDERATION OF ADOPTION

14.1

Wildwood Fire Protection Service Area Amendment Bylaw No. 5447, 2023

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO dated October 26, 2023, regarding Bylaw No. 5447, be received. Further, that Cariboo Regional District Wildwood Fire Protection Service Area Amendment Bylaw No. 5447, 2023 be adopted this 9^th day of November 2023.

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Remuneration for VFD Chiefs

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services / Deputy CAO dated October 26, 2023, regarding a request from Director de Vries to address the Fire Chiefs Remuneration, be received. Further action at the discretion of the Board.

15.2

Request from Director Bachmeier to Access Electoral Area B Director Initiative Funds

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated November 1, 2023, regarding a request from Director Bachmeier to access up to $1,000 of Electoral Area B Director Initiative Funds for a thank you dinner for her Commissions in December, be received. Further action at the discretion of the Board.

15.3

Request from Director Richmond to Access Electoral Area G Director Initiative Funds

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated November 2, 2023, regarding a request from Director Richmond to access $146.05 of Electoral Area G Director Initiative Funds to fully cover the cost of providing a meal for the participants of the mediation session between the 108 Ranch Community Association and the 108 Lion’s Club, be received. Further action at the discretion of the Board.

16.

CHAIR REPORT/CAO REPORT

16.1

Chair Report - November 7, 2023

Corporate Vote - Unweighted

• That the Chair report up to and including November 7, 2023, be received.

17.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief updates at this time.

18.

IN-CAMERA SESSION

18.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(a), 90(1)(c), 90(1)(g) and 90(1)(k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(a), 90(1)(c), 90(1)(g) and 90(1)(k) of the Community Charter.

19.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. November 9, 2023.