CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, March 24, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - February 24, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held February 24, 2023, be received and adopted.

2.2

Minutes of the Cariboo Regional District Special Board Meeting - March 8, 2023

Corporate Vote - Unweighted

• That the minutes of the Cariboo Regional District Special Board meeting held on March 8, 2023, be received and adopted.

2.3

Minutes of the Cariboo Regional District Special Board Meeting - March 10, 2023

Corporate Vote - Unweighted

• That the minutes of the Cariboo Regional District Special Board meeting held on March 10, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of March 24, 2023, be received.

3.2

11:30 a.m. - Delegation - Regional District of Fraser Fort George

Jim Martin, Chief Administrative Officer and Michael Higgins, General Manager of Community Services will update the Board the on the RDFFG Emergency Response Service Program. 

4.

PLANNING BYLAWS FOR CONSIDERATION OF FIRST AND SECOND READING

4.1

Area L – BL 5423 and 5424

Stakeholder Vote – Unweighted – All Electoral Areas

7345 Kingfisher Road
Lot B, District Lot 4453, Lillooet District, Plan KAP82762, Except Plan EPP12454
From Rural Residential 1 and Lakefront Residential designations to Rural Residential 2 designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20230008 – Dotto) (Agent: Nigel Hemingway – Cariboo Geographic Systems Ltd.)
Director de Vries

• #1: That Interlakes Area Official Community Plan Amendment Bylaw No. 5423, 2023 be read a first and second time, this 24^th day of March 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5424, 2023 be read a first and second time, this 24^th day of March 2023. Further, that adoption be subject to the following:

  1. Adoption of the South Cariboo Area Official Community Plan Amendment Bylaw No. 5423, 2023.
  2. The applicant offering to enter into and entering into a Section 219 covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewerage disposal and riparian protection.
  3. Discharge of the existing Shoreland Management Covenants #LA175330, #LA175331 and #LB458411.

  Further, that the cost of registration of the new Shoreland Management Policy covenant and discharge of the existing Shoreland Management Policy covenants be borne by the applicant.

5.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

5.1

Area J – Bylaw 5413

Stakeholder Vote – Unweighted – All Electoral Areas

6670 Tatlayoko Road
District Lot 1565, Range 2, Coast District
From Resource/Agricultural (R/A) zone to Special Exception RR 1-3 zone
(3360-20/20220060 – Thompson/Hartwick-Thompson/Visscher/Hartwick) (Agent: Veronica Meister – Exton and Dodge Land Surveying Inc.)
Director Pare

• That the Board consider the results of the public hearing when making a determination as to whether or not to read Chilcotin Area Rural Land Use Amendment Bylaw No. 5413, 2022 a third time, this 24^th day of March 2023.

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area F – ALR20230002

Stakeholder Vote – Unweighted – All Electoral Areas

3082 150 Mile Frontage Road
Lot 1, District Lot 11, Cariboo District, Plan 29070, Except Plan PGP35608
(3015-20/F20230002 – Daryl’s Contracting Ltd.) (Agent: Darko Ognjanov – Exton and Dodge Land Surveying Inc.)
Director LeBourdais

• That the Provincial Agricultural Land Commission application for non-farm use, pertaining to Lot 1, District Lot 11, Cariboo District, Plan 29070 Except Plan PGP35608 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval.

6.2

Area F – ALRF20230003

Stakeholder Vote – Unweighted – All Electoral Areas

3082 150 Mile Frontage Road
Lot 1, District Lot 11, Cariboo District, Plan 29070, Except Plan PGP35608
(3015-20/F20230003 – Daryl’s Contracting Ltd.) (Agent: Darko Ognjanov – Exton and Dodge Land Surveying Inc.)
Director LeBourdais

• #1: That the Board resolve to waive Section 4 (f) of the Agricultural Policy #2016-9-9 to permit minimum lot sizes of 1.64 ha (4.05 ac.) and 1.7 ha (4.2 ac.) adjacent to properties with active agricultural operations for application 3015-20/F20230003.

• #2: That the Provincial Agricultural Land Commission application for subdivision, pertaining to Lot 1, District Lot 11, Cariboo District, Plan 29070 Except Plan PGP35608 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval.

7.

EMERGENCY PROGRAM SERVICES

7.1

UBCM 2023 CEPF Application – EOC and Training

Corporate Vote - Unweighted

• That the agenda item summary from Stephanie Masun, Manager of Emergency Program Services, dated March 9, 2023, regarding the 2023 UBCM Community Emergency Preparedness Fund, be received. Further, that the Cariboo Regional District submit an application for the 2023 UBCM Community Emergency Preparedness Fund – Emergency Operations Centres and Training grant.

8.

FINANCE

8.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - February 2023

​​Corporate Vote - Unweighted

• ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of February 2023, in the amount of $1,440,778.00, consisting of $109,427.13 paid by cheque, $ 1,235,055.50 paid through electronic funds, and $96,295.37 paid by Mastercard, be received and ratified.

8.2

Year-Round Grant for Assistance Application – Tatlayoko Field Station Society

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated March 7, 2023 regarding a Year-Round Grant for Assistance Application from the Tatlayoko Field Station Society requesting $1,000 for development of a birding program for schools in the Chilcotin, be received. Further action at the direction of the Board.

8.3

Allocation of the Growing Communities Fund

Corporate Vote - Unweighted

• That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated March 16, 2023, regarding the allocation of monies received through the Growing Communities Fund, be received. Further, that the monies received through the Growing Communities Fund be allocated as detailed in the above memorandum and summarized below:

  Information Technology:  $175,000

  Airports:  $1,450,000

  Water and Sewer Utilities:  $1,449,500

  CRD Williams Lake Building Renovations:  $500,000

  Administration Support:  $350,000

8.4

Review of Director Remuneration Bylaw

Corporate Vote - Unweighted

• That the following recommendation from the Committee of the Whole meeting on March 23, 2023, be endorsed:
  
  That the memorandum from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 15, 2023, regarding the Board’s remuneration bylaw, be received.  Further, that staff prepare a report for the April 14, 2023 Board meeting that addresses the financial implications of:

  • an increase to the EA Director annual base remuneration to $28,900
  • basing mileage and meal allowances to Federal limits; and
  • removal of the limit on the travel time provision under Schedule C of the Director’s Remuneration and Expense Bylaw

9.

ADMINISTRATION

9.1

North Cariboo Recreation Referendum

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 15, 2023, regarding the upcoming North Cariboo Recreation Referendum, be received. Further, that Alice Johnston be appointed Chief Election Officer, and Lore Schick, Deputy Corporate Officer/Executive Assistant, be appointed Deputy Chief Election Officer for the referendum.

• #2: That the question to be put to the electorate for the North Cariboo Recreation and Parks Aquatic Centre Upgrade Referendum be as follows:

  Are you in favour of the Cariboo Regional District adopting Bylaws 5421 & 5422, which will authorize the borrowing of up to $35 million over 25 years and increase the North Cariboo Recreation and Parks Service’s annual taxation limit to a maximum of the greater of $9 million or $2.8648/$1,000 of assessed value of land and improvements, to provide for the upgrade and renovation of the pool and amenities at the Quesnel Arts and Recreation Centre?

  (Based on 2023 assessed values, the current residential tax rate for recreation services is $115/$100,000. The estimated cost to upgrade and operate the pool translates to an increase of approximately $75/$100,000. The new taxation limit for all recreation services of $9,000,000 translates to a residential tax rate of $230/$100,000 of the net taxable assessed value of land and improvements.)

• #3: That by an affirmative vote of at least 2/3rds of the votes cast, the Cariboo Regional District Board hereby provides that the participating area approval is to be obtained for the entire service area in the referendum on North Cariboo Recreation and Parks Service Amendment Bylaw No. 5421, 2023 and North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5422, 2023.

9.2

UBCM Resolution LR1 Participation in Hiring RCMP Detachment Commanders Referred to NCLGA

Corporate Vote - Unweighted

• That the agenda item summary dated March 15, 2023, from Lore Schick, Deputy Corporate Officer/Executive Assistant, regarding UBCM resolution LR1 Participation in Hiring RCMP Detachment Commanders referred to NCLGA, be received. Further action at the discretion of the Board.

10.

BOARD REPORTS AND CORRESPONDENCE

10.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of March 24, 2023, be received.

10.1.1

City of Quesnel - Greetings from Mayor Paull

10.1.2

NCLGA - Community Outreach Incentive Program for EV Outreach

10.1.3

Orange Shirt Day 10th Anniversary Planning Meeting

10.1.4

Rural Refuse Report - November 26, 2022 - February 28, 2023

10.1.5

Building Permit Statistics - February 2023

10.1.6

BCSPCA - Pet Bylaws

10.1.7

Budget 2024 Consultation - Public Meetings

10.1.8

NCLGA - Notice of Resolution Regarding Proposed Bylaw Updates

10.1.9

MOF - Old Growth Strategic Review Implementation Workshops

10.1.10

NCLGA - Increase in Membership Fee

10.2

UBCM - Provincial Response to 2022 Resolutions

Corporate Vote - Unweighted

• That the letter from UBCM dated March 6, 2023 regarding Provincial Response to 2022 Resolutions, be received.

10.3

Fairness by Design

Corporate Vote - Unweighted

• That the letter from the Ombudsperson dated March 2, 2023 regarding Fairness by Design : An Administrative Fairness Self-Assessment Guide, be received.

11.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

11.1

South Cariboo Joint Committee Minutes - February 13, 2023

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Joint Committee meeting held on February 13, 2023, be received.

11.2

South Cariboo Rural Directors Caucus Minutes - February 13, 2023

Corporate Vote - Unweighted

• That the minutes of the South Cariboo Rural Directors Caucus meeting held on February 13, 2023, be received.

11.3

North Cariboo Rural Directors Caucus Minutes - February 14, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting held on February 14, 2023, be received.

11.3.1

North Cariboo Appointments for 2023

Corporate Vote - Unweighted

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting on February 14, 2023, be endorsed:

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated February 9, 2023, regarding North Cariboo appointments for 2023, be received. Further that the following be appointed:
  
  - South-Central Regional Advisory Committee to UNBC/CNC - Director Sjostrom

  - North Cariboo Air Quality Roundtable - Director Massier

  - North Cariboo Seniors Council - Director Sjostrom
  
  Further, that the North Cariboo Seniors Council be invited as a delegation to a Rural Directors Caucus meeting.

11.4

Finance-Budget Committee Minutes - February 23, 2023

Corporate Vote - Unweighted

• That the minutes of the Finance-Budget Committee meeting held on February 23, 2023, be received.

11.5

Policy Committee Minutes - March 7, 2023

Corporate Vote - Unweighted

• That the minutes of the Policy Committee meeting held on March 7, 2023, be received.

11.5.1

Director Initiative Funds Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting held on March 7, 2023, be endorsed:

  
  That the Director Initiative Funds Policy be amended as discussed:

  • Ineligible Projects: (bullet 1) remove all.
  • Process: (bullet 4) Staff will prepare the appropriate agenda item.
  • Process: (bullet 6) Change voting from approval of 2/3^rd of Electoral Area Directors, to approval of Simple Majority.

11.6

North Cariboo Joint Advisory Committee Minutes - February 14, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting held on February 14, 2023, be received.

11.6.1

Administration Report # 6B/23 - Pool Upgrade Project Update #2

Stakeholder Vote - Weighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting held on February 14, 2023, be endorsed:
  
  That the North Cariboo Joint Advisory Committee approve the attached Engagement Plan for the Arts and Recreation Centre Pool Upgrade project (REFERENDUM) be approved at that staff proceed with implementation of the Plan.

11.6.2

Administration Report #9/23 - North Cariboo Recreation and Parks Budget Update

Corporate Vote - Weighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting on February 14, 2023, be endorsed:

  
  That the 2023 - 2027 North Cariboo Recreation and Parks Financial Plan be amended to remove $137,500 from the capital plan for the purchase of a dry floor for the West Fraser Centre.

11.7

North Cariboo Joint Advisory Committee Minutes - March 14, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Joint Advisory Committee meeting held on March 14, 2023, be received.

   

11.7.1

Administrative Report#10/23 - Emergency Expenditures West Fraser Centre and Quesnel Youth Soccer Complex

Stakeholder Vote - Weighted

• That the following recommendation from the North Cariboo Joint Advisory Committee meeting on March 14, 2023, be endorsed:
  
  That the 2023 North Cariboo Recreation and Parks capital plan be amended to remove Air Conditioning at the Soccer Complex ($10,000) and Zamboni Doors at Arena 2 ($10,000) in order to offset unanticipated emergency expenditures at the West Fraser Centre (Brine Pump) and the Soccer Complex (Sprinkler System).

11.8

North Cariboo Rural Directors Caucus Minutes - March 14, 2023

Corporate Vote - Unweighted

• That the minutes of the North Cariboo Rural Directors Caucus meeting held on March 14, 2023, be received.

11.8.1

North Cariboo Agricultural Marketing Association - Farming Agriculture Rural Marketing Eco-Diversification (FARMED) 

Stakeholder Vote - Weighted - EA's A, B, C & I

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting on March 14, 2023, be endorsed:
  
  That the budget from the North Cariboo Agricultural Marketing Association - Farming Agriculture Rural Marketing Eco-Diversification (FARMED) regarding the Opportunities 2022 & Beyond project, be received. Further that $3,000 per year for two years be provided to the group from the North Cariboo Economic Development budget, subject to receipt of an annual report from the group including a summary of its key activities as well as revenue and expenses. 

11.9

Joint Use Agreement Between School District 27, Thompson Rivers University, City of Williams Lake, District of 100 Mile House and Cariboo Regional District

Corporate Vote - Weighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated March 14, 2023, regarding renewal of the Joint Use Agreement between School District 27, Thompson Rivers University, City of Williams Lake, District of 100 Mile House and Cariboo Regional District, be received. Further, that the terms of the agreement be renewed for an additional four years from January 2023 to December 2026 and the appropriate signatories be authorized to enter into the agreement as presented.

12.

BYLAWS FOR CONSIDERATION OF THREE READINGS

12.1

North Cariboo Recreation and Parks Bylaws 5421 and 5422

Corporate Vote - Unweighted

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 9, 2023, regarding Bylaws 5421 and 5422, be received. Further, that North Cariboo Recreation and Parks Service Amendment Bylaw No. 5421, 2023 be read a first, second, and third time this 24^th day of March 2023.

• #2: That North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5422, 2023 be read a first, second, and third time this 24^th day of March 2023.

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

13.1

Cariboo Regional District 2023 – 2027 Five Year Financial Plan Bylaw No. 5428, 2023

Corporate Vote - Weighted

• #1: That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated March 14^th, 2023, be read received. Further, that Cariboo Regional District 2023 – 2027 Five Year Financial Plan Bylaw No. 5428, 2023 be read a first, second, and third time this 24^th day of March 2023.

• #2: That Cariboo Regional District 2023 – 2027 Five Year Financial Plan Bylaw No. 5428, 2023, be adopted this 24^th day of March 2023.

13.2

CRD Water Rates Bylaw No. 5429, 2023

Stakeholder Vote – Weighted – EA’s A, E, G, H, K, & L

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services, Deputy CAO, dated March 6, 2023, regarding Bylaw No. 5429, 2023, be received. Further, that Cariboo Regional District Water Rates Bylaw 5429, 2023, be read a first, second and third time this 24^th day of March 2023.

• #2: That Cariboo Regional District Water Rates Bylaw No. 5429, 2023, be adopted this 24^th day of March 2023.

13.3

CRD Sewer Rates Bylaw No. 5430, 2023

Stakeholder Vote – Weighted – EA’s A, D, G & K

• #1: That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 15, 2023, regarding Bylaw No. 5430, 2023, be received. Further, that Cariboo Regional District Sewer Rates Bylaw 5430, 2023, be read a first, second and third time this 24^th day of March 2023.

• #2: That Cariboo Regional District Sewer Rates Bylaw No. 5430, 2023, be adopted this 24^th day of March 2023.

14.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

14.1

Request from Director Forseth to Access Rural Feasibility Funds for a Streetlight Service Feasibility Study for Tyee Lake Residents

Stakeholder Vote - Weighted - All EA's

• That the agenda item from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated March 7, 2023, regarding a request from Director Forseth that up to $5000 of Rural Feasibility Funds be authorized to study the feasibility of a new Streetlight Service for Tyee Lake residents, be received. Further action at the discretion of the Board.

14.2

Request from Director Massier to Access Electoral Area C Director Initiative Funds to Attend the Minerals North Conference in Quesnel, BC

Policy requires 2/3rds of the Electoral Area Directors in Favour

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated March 8, 2023, regarding a request from Director Massier to access up to $315 from Electoral Area C Director Initiative Funds to attend the Minerals North Conference and banquet in Quesnel, BC on May 31, and June 1, 2023, be received. Further action at the discretion of the Board.

14.3

NCLGA Board Representative for 2023

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated March 2, 2023, regarding the Board’s appointments to the North Central Local Government Association (NCLGA) Board for 2023, be received. Further, that Director Betty Anderson be appointed as the Cariboo Regional District’s representative to the NCLGA Board for 2023 and that Director John Massier be appointed as the Cariboo Regional District’s alternate representative to the NCLGA Board for 2023.

14.4

Connectivity Committee – Appointments and TOR

Corporate - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated March 16, 2023, regarding the Chair appointments and Terms of Reference for the Connectivity Committee, be received.

15.

CHAIR REPORT/CAO REPORT

15.1

Chair Report - March 22, 2023

Corporate Vote - Unweighted

• That the Chair report up to and including March 22, 2023, be received.

16.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

17.

IN-CAMERA SESSION

17.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(k) & 90(2)(b) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(k) & 90(2)(b) of the Community Charter.

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. March 24, 2023.