CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:	Friday, January 18, 2019
Time:	9:55 A.m. - 5:45 P.m.
Location:	Cariboo Regional District Board Room Suite D - 180 Third Avenue North Williams Lake, B.C.

PRESENT :

• Chair M. Wagner,
• Vice-Chair J. Massier,
• Director M. Sjostrom,
• Director S. Forseth,
• Director A. Delainey,
• Director J. Sorley,
• Director A. Richmond,
• Director J. Glassford,
• Director G. Kirby,
• Director C. Mernett,
• Director W. MacDonald,
• Director W. Cobb,
• Director B. Simpson,
• Director M. Campsall,
• Director G. Fourchalk,
• and Alternate Director T. Armstrong

ABSENT :

• Director B. Bachmeier

STAFF :

• J. MacLean, Chief Administrative Officer,
• K. Erickson, Manager of Financial Services,
• A. Johnston, Manager of Corporate Services/Deputy CAO,
• E. Epp, Manager of Communications,
• S. Masun, Manager of Protective Services,
• H. Surat, Manager of Development Services,
• and M. Croft, Recording Secretary

---

1.

CALL TO ORDER

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• 2019-1B-1
  Moved Director Mernett
  Seconded Director Sjostrom

  That the agenda be adopted as presented.

  Carried Unanimously

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - December 7, 2018

​Corporate Vote - Unweighted

• 2019-1B-2
  Moved Director Richmond
  Seconded Director Mernett

  ​That the minutes of the Cariboo Regional District Board meeting, held December 7, 2018, be received and adopted.

  Carried Unanimously

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• 2019-1B-3
  Moved Director Delainey
  Seconded Director Fourchalk

  ​That the Delegations Memorandum of Business, as of January 18, 2019, be received.

  Carried Unanimously

4.

PLANNING BYLAWS FOR CONSIDERATION OF THIRD READING

4.1

Area I - Bylaw 5150

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 3986, Cariboo District, Plan 24432, Except Plan 25048
From Rural 1 (RR 1) zone to Lakeshore Residential (RL) zone, Lakeshore Residential 2 (RL 2) zone and Settlement Area 2 (RS 2) (Split Zone) zone
(3360-20/20180020 - Parkins)
Director Glassford

• 2019-1B-4
  Moved Director Glassford
  Seconded Director Sjostrom

  That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5150, 2018 be read a third time, this 18^th day of January, 2019.

  Carried Unanimously

4.2

Area I – BL 5172 and 5173

Stakeholder Vote – Unweighted – All Electoral Areas

Lot 1, District Lot 15, Cariboo District, Plan 20266, Except Plan 22908
From Manufactured Home Park designation to Agricultural designation
From Mobile Home Park (R 4) zone to Resource/Agricultural zone
(3360-20/20180043 – Hugh Gordon Bare) (Agent: Brad Wiles)
Director Glassford

• 2019-1B-5
  Moved Director Glassford
  Seconded Director Richmond

  That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5172, 2018 be read a third time this 18th day of January, 2019.

  Carried Unanimously
• 2019-1B-6
  Moved Director Glassford
  Seconded Director Richmond

  That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5173, 2018 be read a third time this 18th day of January, 2019.

  Carried Unanimously

4.3

Area L – BL 5174 and 5175

Stakeholder Vote – Unweighted – All Electoral Areas

District Lot 1801, Lillooet District, Except Plans KAP55975 and KAP61510
From Resource Area designation to Rural Residential 1 designation
From Resource/Agricultural (RA 1) zone to Rural 1 (RR 1) zone
(3360-20/20180044 – DeWitte)(Agent: Nigel Hemingway)
Director MacDonald

N. Hemingway, Agent, was present in support of this application.

• 2019-1B-7
  Moved Director MacDonald
  Seconded Director Massier

  That Cariboo Regional District South Cariboo Official Community Plan Amendment Bylaw No. 5174, 2018 be rejected as the Board does not support it.

  Carried
• 2019-1B-8
  Moved Director MacDonald
  Seconded Director Kirby

  That Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5175, 2018 be rejected as the Board does not support it.

  Carried

5.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

5.1

Area K - BL 5125

Stakeholder Vote – Unweighted – All Electoral Areas

That Parcel or Tract of Unsurveyed Crown Land East of Taseko River in the Vicinity of Beece Creek, Lillooet District, containing 10.429 ha More or Less (Crown File 5407584)
From Resource/Agricultural (R/A) zone to Tourist Commercial (C 2) zone
(3360-20-20170034 - Reuter)
Director Mernett

• 2019-1B-9
  Moved Director Mernett
  Seconded Director Massier

  That Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 5125, 2017 be adopted this 18^th day of January, 2019

  Carried Unanimously

5.2

Area L - BL 5162 and 5163

Stakeholder Vote – Unweighted – All Electoral Areas

Lot C, District Lot 1447, Lillooet District, Plan 32987
From Rural Residential 1 designation to Rural Residential 2 designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180034 - Brause) (Agent: Nigel Hemingway)
Director MacDonald

N. Hemingway, Agent, was present in support of this application.

• 2019-1B-10
  Moved Director MacDonald
  Seconded Director Richmond

  That the Cariboo Regional District Interlakes Area Official Community Plan Amendment Bylaw No. 5162, 2018 be adopted this 18^th day of January, 2019.

  Carried Unanimously
• 2019-1B-11
  Moved Director MacDonald
  Seconded Director Sjostrom

  That the Cariboo Regional District South Cariboo Area Zoning Amendment Bylaw No. 5163, 2018 be adopted this 18^th day of January, 2019.

  Carried Unanimously

5.3

Area C - BL 5164

Stakeholder Vote – Unweighted – All Electoral Areas

Parcel or Tract of Land in the Vicinity of Café Creek, Cariboo District, Containing 0.422 Hectares, More or Less
From Resource/Agricultural (R/A) zone to Tourist Commercial (C 2) zone
(3360-20/20180019 - Manulak)
Director Massier

• 2019-1B-12
  Moved Director Massier
  Seconded Director Glassford

  That Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 5164, 2018 be adopted this 18^th day of January, 2019.

  Carried Unanimously

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area L - ALRL1850

Stakeholder Vote - Unweighted - All Electoral Areas

District Lot 3867, Lillooet District, Except Plans 20244 and KAP52993, Part Lying South of the Southerly Boundary of the Road Shown on Plan 20244
(3015-20L20180050 - Bonafide Builders Ltd./Simore Developing Ltd.) (Agent: Maziar Rahmati)
Director MacDonald

• 2019-1B-13
  Moved Director MacDonald
  Seconded Director Sorley

  That the Provincial Agricultural Land Commission application for exclusion to subdivide the parcel into approximately 50 residential lots within the Agricultural Land Reserve, pertaining to District Lot 3867, Lillooet District, Except Plans 20244 and KAP52993, Part Lying South of the Southerly Boundary of the Road Shown on Plan 20244, be rejected and not be submitted to the Provincial Agricultural Land Commission.

  Carried Unanimously

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Building Permit Statistics - November 2018

Corporate Vote - Unweighted

• 2019-1B-14
  Moved Director Richmond
  Seconded Director Glassford

  That the agenda item summary from Todd Conway, Chief Building Official/Deputy Manager of Development Services, dated December 19, 2018, with attached Cariboo Regional District Statistics Report, Municipalities Building Inspection Statistics Report and the Inspection Report for November 2018, be received.

  Carried Unanimously

7.2

2019 Community Emergency Preparedness Fund – CRD Supports Flood Mapping Application

Corporate Vote - Unweighted

• 2019-1B-15
  Moved Director Richmond
  Seconded Director Delainey

  That the agenda item summary from Havan Surat, Manager of Development Services, dated January 11, 2019, regarding UBCM Community Emergency Preparedness Funding, be received. Further, that the 2019 application for creating flood mapping areas, be endorsed.

  Carried Unanimously

• Director Cobb joined the meeting.

  2019-1B-16
  Moved Director Delainey
  Seconded Director Glassford

  That should the funding application be successful, that our Purchasing Procurement Policy No. 2015-3B-40 be waived and BGC Engineering Inc. Consultants be direct awarded the resulting contract.

  Dealt with by the following resolution
• 2019-1B-17
  Moved Director Delainey
  Seconded Director Sorley

  That consideration of Res. No. 2019-1B-16 be deferred to the next meeting so that staff may report back on the implications of a direct award.

  Carried Unanimously
• 2019-1B-18
  Moved Director Massier
  Seconded Director Sjostrom

  That a Request for Qualifications be extended in regard to flood risk assessments and mapping.

  Carried Unanimously

  The meeting recessed at 10:34 a.m.

  The meeting reconvened at 10:39 a.m.

  PRESENT :	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director T. Armstrong
  ABSENT :	Director B. Bachmeier, Director S. Forseth (for a portion of the meeting)
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

8.

COMMUNITY SERVICES

8.1

Esler Sports Complex New Access Road and On-site Parking – Infrastructure Grant Application

Corporate Vote - Weighted

• 2019-1B-19
  Moved Director Delainey
  Seconded Director Massier

  That the agenda item summary from Darron Campbell, Manager of Community Services, dated January 9, 2019, regarding the proposed Esler Sports Complex New Access Road and On-site Parking project and the Investing in Canada Infrastructure Program grant opportunity, be received. Further, that a grant application for $3.69 million be submitted under the Rural and Northern Communities component of the program to support construction of the project in 2019 as approved in the business and financial plans for the Central Cariboo Recreation and Leisure Services function. And further, that the appropriate signatories be authorized to enter into the grant funding contribution agreement if the application is successful.

  Carried Unanimously

9.

FINANCE

9.1

Monthly Expenditures Board Summary Report and Mastercard Summary Report - December 2018

​​Corporate Vote - Unweighted

• 2019-1B-20
  Moved Director Richmond
  Seconded Director Glassford

  ​That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of December 2018, in the amount of $1,938,822.29, consisting of $908,172.54 paid by cheque, $949,345.92 paid through electronic funds, and $81,303.83 paid by Mastercard, be received and ratified.

  Carried Unanimously

9.2

Grant for Assistance Application – Contact Women’s Group Society

Corporate Vote - Unweighted

• 2019-1B-21
  Moved Director Delainey
  Seconded Director MacDonald

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2019, regarding a Grant for Assistance Application from the Contact Women’s Group Society, be received.

  Carried Unanimously
• 2019-1B-22
  Moved Director Delainey
  Seconded Director MacDonald

  That a Grant for Assistance in the amount of $1,000 be approved and provided to the Contact Women’s Group Society to cover costs of the "Vintage Valentines" fundraising event, funding to be divided equally between the Electoral Area E, F, G, H and L Grants for Assistance funds.

  Carried Unanimously

9.3

Grant for Assistance Application – Forest Grove Cemetery Committee

Corporate Vote - Unweighted

• 2019-1B-23
  Moved Director Cobb
  Seconded Director Massier

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2019, regarding a Grant for Assistance Application from the Forest Grove Cemetery Committee, be received and that funding in the amount of $1,000 be approved from the Electoral Area H Grants for Assistance fund.

  Carried Unanimously

9.4

Grant for Assistance Application – Williams Lake Climbing Association

Corporate Vote - Unweighted

• 2019-1B-24
  Moved Director Sorley
  Seconded Director MacDonald

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 9, 2019, regarding a Grant for Assistance Application from the Williams Lake Climbing Association, be received. Further, that a letter be sent to the group advising that a grant was not approved as it would be more suitable as a school district request because of the lack of public access to the facility.

  Carried Unanimously

9.5

Grant for Assistance Application – Horse Lake Elementary PAC

Corporate Vote - Unweighted

• 2019-1B-25
  Moved Director MacDonald
  Seconded Director Massier

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 17, 2019, regarding a Grant for Assistance Application from the Horse Lake Elementary PAC, for bussing to 100 Mile House for physical and arts activities, be received and that a grant in the amount of $1,000 be approved from the Electoral Area L Grants for Assistance fund.

  Carried Unanimously

9.6

Grant for Assistance Application – Horse Lake Elementary PAC

Corporate Vote - Unweighted

• 2019-1B-26
  Moved Director MacDonald
  Seconded Director Glassford

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 17, 2019, regarding a Grant for Assistance Application from the Horse Lake Elementary PAC, for bussing to Williams Lake for swimming lessons, be received.

  Carried Unanimously

  The meeting recessed at 10:56 a.m.

  The meeting reconvened at 11:00 a.m.

  PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director T. Armstrong
  ABSENT :	Director B. Bachmeier, Director S. Forseth (for a portion of the meeting)
  STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

  
  

3.

DELEGATIONS/GUESTS

3.2

Delegation - MLA Donna Barnett (Cariboo Chilcotin)

MLA Donna Barnett (Cariboo Chilcotin) appeared before the Board to talk about Caribou Habitat Protection in British Columbia, the elimination of passenger bus services, and Atlantic Power's operations in Williams Lake.

3.3

Delegation - Rikki Beaudet, Enbridge

Rikki Beaudet, Community and Indigenous Engagement Advisor, and Richard Brant, Senior Advisor SCM Indigenous Engagement, for Enbridge, appeared before the Board to provide information on a number of upgrades and reliability enhancements taking place in the area, as part of Enbridge's Transmission South (T-South) Reliability and Expansion Program.

The meeting recessed for lunch at 12:23 p.m.

The meeting reconvened at 1:15 p.m.

PRESENT:	Chair M. Wagner, Vice-Chair J. Massier, Director M. Sjostrom, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director J. Glassford, Director G. Kirby, Director C. Mernett, Director W. MacDonald, Director W. Cobb, Director B. Simpson, Director M. Campsall, Director G. Fourchalk, Alternate Director T. Armstrong
ABSENT :	Director B. Bachmeier, Director S. Forseth (for a portion of the meeting)
STAFF :	J. MacLean, Chief Administrative Officer, K. Erickson, Manager of Financial Services, A. Johnston, Manager of Corporate Services/Deputy CAO, E. Epp, Manager of Communications, M. Croft, Recording Secretary

10.

ADMINISTRATION

10.1

Appoint CEO and DCEO for Area F By-Election

Corporate Vote - Unweighted

Director W. Cobb joined the meeting at 9:06 AM.

• 2019-1B-27
  Moved Director Richmond
  Seconded Director Cobb

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 12, 2018, regarding the appointment of a Chief and Deputy Chief Election Officer for the 2019 Electoral Area F By-Election, be received. Further, that Alice Johnston be appointed Chief Election Officer, and Lore Schick be appointed Deputy Chief Election Officer for the 2019 Electoral Area F By-Election.

  Carried Unanimously

10.2

NCLGA Resolutions Deadline

Corporate Vote - Unweighted

• 2019-1B-28
  Moved Director Simpson
  Seconded Director MacDonald

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 4, 2019, regarding identification of topics for resolutions to the 2019 North Central Local Government Association’s Annual General Meeting and Convention, be received.  Further, that a resolution be drafted pertaining to cannabis revenue sharing for local government and the lack of decision or direction from the province.

  Carried Unanimously

10.3

Request for Comments on Name Change Proposals submitted by the Tsilhqot’in National Government

Corporate Vote - Unweighted

• 2019-1B-29
  Moved Director Sorley
  Seconded Director Kirby

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated January 7, 2019, and letters from the BC Geographical Names Office regarding proposals submitted by the Tsilhqot’in National Government to change the names of several geographical features located in the Cariboo region, be received. Further, that comments be forwarded to the BC Geographical Names Office as previously resolved by the Board, supporting the name changes subject to a suitable transition period where all signage includes both the current and the proposed new names and that a communication plan be developed to ensure that there is no miscommunication in emergency communications.  Further, that the letter include an inquiry regarding any possible funding assistance to existing businesses affected by these name changes.

  Carried Unanimously

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• 2019-1B-30
  Moved Director Richmond
  Seconded Director Massier

  ​That the consent calendar items, as of January 18, 2019, be received.

  Carried Unanimously
• 2019-1B-31
  Moved Director Sorley
  Seconded Director MacDonald

  That a letter be forwarded to the Select Standing Committee on Crown Corporations of the Legislative Assembly of British Columbia supporting ride hailing services in the province.

  Carried Unanimously

11.2

Responses to Board Correspondence/Meeting Follow-up

11.2.1

Merritt Shuttle Bus Service - Proposed Bus Service to Cariboo

Corporate Vote - Unweighted

• 2019-1B-32
  Moved Alternate Director Armstrong
  Seconded Director Glassford

  That the email from the Merritt Shuttle Bus Service, dated December 20, 2018, advising that the province had declined their request for financial assistance in getting a bus service started, be received.

  Carried Unanimously

11.2.2

Minister of Natural Resources - Caribou Habitat Protection in BC

Corporate Vote - Unweighted

• 2019-1B-33
  Moved Alternate Director Armstrong
  Seconded Director Glassford

  That the letter from the Honourable Amarjeet Sohi, Minister of Natural Resources, dated December 7, 2018, regarding caribou habitat protection in British Columbia, be received.

  Carried Unanimously

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

South Cariboo Joint Committee Minutes - November 13, 2018

• 2019-1B-34
  Moved Director Richmond
  Seconded Director Campsall

  That the amended minutes of the South Cariboo Joint Committee meeting, held November 13, 2018, be received.

  Carried Unanimously

12.2

Central Cariboo Joint Committee Minutes - November 28, 2018

Corporate Vote - Unweighted

• 2019-1B-35
  Moved Director Fourchalk
  Seconded Director Glassford

  That the minutes of the Central Cariboo Joint Committee meeting, held November 28, 2018, be received.

  Carried Unanimously

12.2.1

Central Cariboo Arts and Culture Fee for Service Management Committee Appointments

Corporate Vote - Unweighted

• 2019-1B-36
  Moved Director Sorley
  Seconded Director Mernett

  That the following recommendation from the Central Cariboo Joint Committee meeting, held November 28, 2018, be endorsed:

  That Councillor Bonnell and Director Forseth be appointed to the Central Cariboo Arts and Culture Fee for Service Management Committee for the 2019 term.

  Carried Unanimously

12.2.2

Cariboo Strong Funding - Williams Lake Cross Country Ski Club

Corporate Vote - Weighted

• 2019-1B-37
  Moved Director Sorley
  Seconded Director Delainey

  That the following recommendation from the Central Cariboo Joint Committee meeting, held November 28, 2018, be endorsed:

  That pursuant to the agenda item summary of Darron Campbell, Manager of Community Services, Cariboo Regional District dated November 21, 2018, up to $25,000 from the Central Cariboo allocation of the Cariboo Strong funding program be approved for the Williams Lake Cross Country Ski Club Storage Facility project, subject to confirmation of approval from other project funding sources.

  Carried Unanimously

12.3

South Cariboo Regional Airport Commission Minutes - December 5, 2018

Corporate Vote - Unweighted

• 2019-1B-38
  Moved Director Richmond
  Seconded Director Massier

  That the minutes of the South Cariboo Regional Airport Commission meeting, held December 5, 2018, be received.

  Carried Unanimously

12.3.1

Renewal of Sarvair Hangar License

Corporate Vote - Weighted

• 2019-1B-39
  Moved Director Richmond
  Seconded Director Campsall

  That the following recommendation from the South Cariboo Regional Airport Commission meeting, held December 5, 2018, be endorsed:

  That the Hangar License with Sarvair be renewed for another 10 year term at a license rate starting at the rate from the previous agreement and divided into equal increments for the first five years until the rate reaches $1.93 per square meter for the land under agreement as shown in Schedule A of the current agreement. Further, that the fee remain at $1.93 per square meter for the land under agreement for the final five years of the license term.

  Carried Unanimously

12.3.2

Rural and Northern Communities Infrastructure Grant Program Application

Corporate Vote - Weighted

• 2019-1B-40
  Moved Director Richmond
  Seconded Director Glassford

  That the following recommendation from the South Cariboo Regional Airport Commission meeting, held December 5, 2018, be endorsed:

  That a grant application to the Rural and Northern Communities Infrastructure grant program for $5,300,275 in funding to perform a runway/movement areas overlay and electrical/lighting system upgrade at the South Cariboo Regional Airport be submitted.

  Further, that the appropriate signatories be authorized to enter into the necessary contribution agreement should the grant application be successful.

  Carried Unanimously

12.3.3

Northern Development Initiative Grant Application

Corporate Vote - Weighted

• 2019-1B-41
  Moved Director Richmond
  Seconded Director Sjostrom

  That the following recommendation from the South Cariboo Regional Airport Commission meeting, held December 5, 2018, be endorsed:

  That a grant application to the Northern Development Initiative for $250,000 in funding from the Cariboo-Chilcotin/Lillooet Regional Development Account to perform a runway/movement areas overlay and electrical/lighting system upgrade at the South Cariboo Regional Airport be submitted.

  Further, that the appropriate signatories be authorized to enter into the necessary contribution agreement should the grant application be successful.

  Carried Unanimously

12.3.4

Request for Support from MP Cathy McLeod and MLA Donna Barnett for Upgrades at SC Regional Airport

Corporate Vote - Unweighted

• 2019-1B-42
  Moved Director Richmond
  Seconded Director Campsall

  That the following recommendation from the South Cariboo Regional Airport Commission meeting, held December 5, 2018, be endorsed:

  That the Cariboo Regional District Board submit a letter to MP Cathy McLeod and MLA Donna Barnett to advocate for the Regional District’s Rural and Northern Communities Infrastructure grant application for the runway/movement areas overlay.

  Carried Unanimously

12.4

Finance-Budget Committee Minutes - December 6, 2018

Corporate Vote - Unweighted

• 2019-1B-43
  Moved Director Sorley
  Seconded Director Fourchalk

  That the minutes of the Finance-Budget Committee meeting, held December 6, 2018, be received.

  Carried Unanimously

12.4.1

2019 Protective Services Business/Financial Plan- Fire Services Coordinator

Corporate Vote - Unweighted

• 2019-1B-44
  Moved Director Sorley
  Seconded Director Glassford

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That the addition of a new Fire Services Coordinator role, who will report to the Manager of Protective Services, and will support regional emergency planning coordination, 911 systems maintenance, and overall research and policy review to support the CRD in meeting obligations, reducing potential risks and minimizing pressures at the volunteer level, be established in 2019.

  Carried Unanimously

12.4.2

Purchase of Fire Trucks

Corporate Vote - Weighted

• 2019-1B-45
  Moved Director Sjostrom
  Seconded Alternate Director Armstrong

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That staff proceed with the capital purchase of a fire truck for each of Kersley, Lone Butte and Forest Grove Fire Departments and determine in 2019 what public assent processes will be utilized.

  Carried Unanimously

12.4.3

Additional Operator for the South Cariboo Utility Systems

Corporate Vote - Unweighted

• 2019-1B-46
  Moved Director Richmond
  Seconded Director Glassford

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That an additional full-time operator for the South Cariboo utility systems be approved.

  Carried Unanimously

12.4.4

Communications Policy

Corporate Vote - Unweighted

• 2019-1B-47
  Moved Director Sjostrom
  Seconded Director Sorley

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That staff develop a communications policy/strategy to explain all significant budgetary increases.

  Carried Unanimously

12.4.5

Communications Officer

Corporate Vote - Unweighted

• 2019-1B-48
  Moved Director Delainey
  Seconded Director Sorley

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That the addition of a full-time Communications Officer be included in the 2019 Communications Financial Plan.

  Carried Unanimously

12.4.6

2019 – 2023 Provisional Five Year Financial Plan Detail Reports

Corporate Vote - Unweighted

• 2019-1B-49
  Moved Director Glassford
  Seconded Director Fourchalk

  That the following recommendation from the Finance-Budget Committee meeting, held December 6, 2018, be endorsed:

  That the agenda item summary from Scott Reid, Chief Financial Officer, dated November 29, 2018, with attached Provisional 2019 – 2023 Five Year Financial Plan detail reports, be received.  Further, that the plan be approved for public consultation, as amended to include the addition of a full-time Communications Officer in the 2019 Communications Financial Plan.

  Carried Unanimously

12.5

North Cariboo Joint Committee Recommendation – January 15, 2019

Corporate Vote - Unweighted

• 2019-1B-50
  Moved Director Massier
  Seconded Director Fourchalk

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 17, 2019, regarding a recommendation from the North Cariboo Joint Committee meeting held January 15, 2019, be received. Further, that the following recommendation from the North Cariboo Joint Committee meeting, held January 15, 2019, be endorsed:

  That the Cariboo Regional District supports the City of Quesnel’s application for funding through the UBCM Childcare Planning Grant, and that the Cariboo Regional District Board supports the City of Quesnel managing the incremental funding provided by the Province to undertake an analysis of the Child Care needs of the North Cariboo and preparing a plan to take advantage of the funding being made available to create new Child Care Spaces in Quesnel.

  Carried Unanimously

12.6

North Cariboo Joint Committee Recommendation – January 15, 2019

Corporate Vote - Unweighted

• 2019-1B-51
  Moved Director Sjostrom
  Seconded Director Massier

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 17, 2019, regarding a recommendation from the North Cariboo Joint Committee meeting held January 15, 2019, be received. Further, that the following recommendation from the North Cariboo Joint Committee meeting, held January 15, 2019, be endorsed:

  WHEREAS the Lhtako Dene Indigenous Cultural Centre concept plan includes an archival space for repatriated Lhtako Dene and Southern Dakelh artifacts, a 250 seat assembly/gathering space, an art gallery for local and indigenous art, gift shop, and café, in the form of a pit house structure honouring the history of Lhtako Dene people;

  AND WHEREAS the proposed site for the Cultural Centre in the City of Quesnel is also within the traditional territory of the Lhtako Dene, and is of particular importance as a historic settlement site, fishing area, and point of first contact with Alexander Mackenzie and Simon Fraser;

  THEREFORE, BE IT RESOLVED that the Cariboo Regional District Board supports Lhtako Dene Nation’s application to the Investing in Canada grant, Rural and Northern Communities stream for the Lhtako Dene Indigenous Cultural Centre project.

  Carried Unanimously

13.

BYLAWS FOR CONSIDERATION OF THREE READINGS

13.1

North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5189, 2019

Corporate Vote - Weighted

• 2019-1B-52
  Moved Director Massier
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 12, 2018, regarding Bylaw No. 5189, be received. Further, that North Cariboo Recreation and Parks Loan Authorization Bylaw No. 5189, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously

13.2

South Lakeside Streetlighting Service Repeal Bylaw No. 5193, 2019

Corporate Vote - Unweighted

• 2019-1B-53
  Moved Director Fourchalk
  Seconded Director Delainey

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 18, 2018, regarding Bylaw No. 5193, be received. Further, that South Lakeside Streetlighting Service Repeal Bylaw No. 5193, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously

13.3

Cariboo Regional District Solid Waste Management Services Merge Bylaw No. 5194, 2019

Corporate Vote - Unweighted

• 2019-1B-54
  Moved Director Richmond
  Seconded Director Sjostrom

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 20, 2018, regarding Bylaw No. 5194, be received. Further, that Cariboo Regional District Solid Waste Management Services Merge Bylaw No. 5194, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously

14.

BYLAWS FOR CONSIDERATION OF THREE READINGS AND ADOPTION

14.1

Cariboo Regional District Security Issuing (Interlakes Fire Protection) Bylaw No. 5190, 2019

Corporate Vote - Weighted

• 2019-1B-55
  Moved Director MacDonald
  Seconded Director Richmond

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 13, 2018, regarding Bylaw No. 5190, be received. Further, that Cariboo Regional District Security Issuing (Interlakes Fire Protection) Bylaw No. 5190, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously
• 2019-1B-56
  Moved Director MacDonald
  Seconded Director Richmond

  That Cariboo Regional District Security Issuing (Interlakes Fire Protection) Bylaw No. 5190, 2019 be adopted this 18^th day of January 2019.

  Carried Unanimously

14.2

Cariboo Regional District Security Issuing (Lexington Water) Bylaw No. 5191, 2019

Corporate Vote – Weighted

• 2019-1B-57
  Moved Director Sorley
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services, dated December 13, 2018, regarding Bylaw No. 5191, be received. Further, that Cariboo Regional District Security Issuing (Lexington Water) Bylaw No. 5191, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously
• 2019-1B-58
  Moved Director Sorley
  Seconded Director Delainey

  That Cariboo Regional District Security Issuing (Lexington Water) Bylaw No. 5191, 2019 be adopted this 18^th day of January 2019.

  Carried Unanimously

14.3

Cariboo Regional District Security Issuing (Benjamin Water) Bylaw No. 5192, 2019

Corporate Vote - Weighted

• 2019-1B-59
  Moved Director Sjostrom
  Seconded Director Glassford

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 13, 2018, regarding Bylaw No. 5192, be received. Further, that Cariboo Regional District Security Issuing (Benjamin Water) Bylaw No. 5192, 2019 be read a first, second and third time this 18^th day of January 2019.

  Carried Unanimously
• 2019-1B-60
  Moved Director Glassford
  Seconded Alternate Director Armstrong

  That Cariboo Regional District Security Issuing (Benjamin Water) Bylaw No. 5192, 2019 be adopted this 18^th day of January 2019.

  Carried Unanimously

15.

DIRECTORS' REQUESTS, REPORTS AND APPOINTMENTS

15.1

Appointment to BC Agriculture and Food Climate Action Initiative

Corporate Vote - Unweighted

• 2019-1B-61
  Moved Director Massier
  Seconded Director Sorley

  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated December 12, 2018, regarding an appointment to the BC Agriculture and Food Climate Action Initiative, be received. Further, that Director Delainey be appointed to sit on this panel as the CRD Board representative and that she will provide a brief report to the Board after attending their meetings.

  Carried Unanimously

15.2

Recommendations for Appointments to Outside Committees and Organizations

Corporate Vote - Unweighted

• 2019-1B-62
  Moved Director Massier
  Seconded Director Kirby

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 10, 2019, regarding 2019 appointments, be received. Further, that the following appointments be endorsed:

  Municipal Finance Authority:

  - Director Al Richmond - Alternate: Director Jim Glassford

  Fraser Basin Council

  - Director Bob Simpson- Alternate: Director Mary Sjostrom

  Further, that after attending each meeting, the appointee write a brief report back to the Board for its information.

  Carried Unanimously

15.3

2019 Committee and Portfolio Appointments

Corporate Vote - Unweighted

• 2019-1B-63
  Moved Director Richmond
  Seconded Director Glassford

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 16, 2019, regarding 2019 committee and portfolio appointments, be received.

  Carried Unanimously

15.4

Attendance at FCM - Request to Access Director Initiative Funds

Policy Requires 2/3rds of Electoral Area Directors in Favour

• 2019-1B-64
  Moved Alternate Director Armstrong
  Seconded Director Kirby

  That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated January 17, 2019, regarding a request from Director Massier to access up to $3,500 from the Electoral Area C Director Initiative Fund to cover the cost of his attendance at the Federation of Canadian Municipalities conference in Quebec in 2019, be received.  Further, that Directors Massier, Richmond and Mernett be authorized to access up to $3,500 from their Director Initiative Funds to cover the costs of attending the 2019 FCM conference. 

  Carried Unanimously

16.

CHAIR REPORT/CAO REPORT

​Corporate Vote - Unweighted

• 2019-1B-65
  Moved Director Richmond
  Seconded Director Massier

  ​That the reports from Chair Margo Wagner and John M. MacLean, Chief Administrative Officer, for the period ending January 11, 2019, be received.

  Carried Unanimously

17.

DIRECTORS' ROUNDTABLE

The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

Director S. Forseth joined the meeting at 2:49 PM.

• Electoral Area E Advisory Planning Commission Appointments

  2019-1B-66
  Moved Director Delainey
  Seconded Alternate Director Armstrong

  That the following persons be appointed to the Electoral Area E Advisory Planning Commission:

  Henry Van Soest

  John Dressler

  Bette McLellan

  Dave Stafford

  Kerry Chelsea

  Carried Unanimously

• Likely Community Services Commission Appointments

  2019-1B-67
  Moved Director Sorley
  Seconded Director Massier

  That the following persons be appointed to the Likely Community Services Commission:

  Kathy Bracket

  Lisa Kraus

  Jim Smith

  Marvin Doney

  Carole Whitmer

  Carried Unanimously

• Electoral Area H Advisory Planning Commission Appointments

  2019-1B-68
  Moved Director Massier
  Seconded Alternate Director Armstrong

  That the following persons be appointed to the Electoral Area H Advisory Planning Commission:

  Peter Sanders

  Lori Frame

  Louis Judson

  Ken Bourne

  Elisa Marocchi

  Tom Price

  Will VanOsch

  Shelly Morton 

  Further, that the previous appointments of George Heizmann and Paul Loepky to the Commission, be rescinded.

  Carried Unanimously

• Electoral Area J Advisory Planning Commission Appointments

  2019-1B-69
  Moved Director Kirby
  Seconded Director Massier

  That the following persons be appointed to the Electoral Area J Advisory Planning Commission:

  Tolin Pare

  Johanna Kirby

  Deborah Kannegiesser

  Linda Armstrong

  Terra Hatch

  Leslie Milton

  David Clark 

  Carried Unanimously

• Electoral Area L Advisory Planning Commission Appointments

  2019-1B-70
  Moved Director MacDonald
  Seconded Alternate Director Armstrong

  That Chris Lance be appointed as a member of the Electoral Area L Advisory Planning Commission.

  Carried Unanimously

• Electoral Area D Advisory Planning Commission Appointments

  2019-1B-71
  Moved Director Forseth
  Seconded Director Massier

  That Howie Chamberlin and Gord Keener be appointed as members of the Electoral Area D Advisory Planning Commission.

  Carried Unanimously

18.

ADJOURNMENT

​Corporate Vote - Unweighted

• 2019-1B-72
  Moved Director Glassford
  Seconded Director Delainey

  ​That the meeting of Cariboo Regional District Board be adjourned at 3:07 p.m. January 18, 2019.

  Carried Unanimously