CARIBOO REGIONAL DISTRICT
(REVISED AGENDA)

Friday, June 02, 2023

9:45 A.m. - 4:30 P.m.

Cariboo Regional District Board Room

Suite D - 180 Third Avenue North

Williams Lake, B.C.

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1.

CALL TO ORDER

​(The meeting is scheduled to commence at 9:45 a.m.)

1.1

Adoption of Agenda

Corporate Vote - Unweighted

• That the agenda be adopted as presented.

2.

ADOPTION OF MINUTES

2.1

Minutes of the Cariboo Regional District Board Meeting - May 5, 2023

​Corporate Vote - Unweighted

• ​That the minutes of the Cariboo Regional District Board meeting held May 5, 2023, be received and adopted.

3.

DELEGATIONS/GUESTS

3.1

Memorandum of Business - Delegations

​Corporate Vote - Unweighted

• ​That the Delegations Memorandum of Business, as of June 2, 2023, be received.

3.2

11:30 a.m. Delegation - Interior Health

Anita Ely, Healthy Built Environment Specialist, Marnie Brenner, Community Health Facilitator and Marion Masson, Specialist Environmental Health Officer (via telephone) will provide information about the water protection legislation, best practice in policy development, inform about best practice examples in other communities and share how IH can support staff moving forward.

4.

PLANNING BYLAWS FOR CONSIDERATION OF SECOND READING

4.1

Bouchie-Milburn Neighbourhood Plan – Consideration of Second Reading

Stakeholder Vote – Unweighted – All Electoral Areas

• #1: That the agenda item summary from Nigel Whitehead, Manager of Planning Services, dated May 18, 2023, regarding the Bouchie-Milburn Neighbourhood Plan, be received.

• #2: That Schedule “A” of Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5418, 2023 be amended as follows:

  Removing “over 0.81 hectares (2 acres) and” from Section 8.2.1. Agricultural Policies.

• #3: That Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5418, 2023 be read a second time, as amended, this 2^nd day of June 2023.

• #4: That Quesnel Fringe Zoning Amendment Bylaw No. 5419, 2023 be read a second time, this 2^nd day of June 2023.

• #5: That North Cariboo Area Rural Land Use Amendment Bylaw No. 5420, 2023 be read a second time, this 2^nd day of June 2023.

5.

PLANNING BYLAWS FOR CONSIDERATION OF ADOPTION

5.1

Area G – BL 5409 and 5410

Stakeholder Vote – Unweighted – All Electoral Areas

4000 Cariboo Highway 97
Lot 11, District Lot 5, Lillooet District, Plan 4190, Except Parcel A (DD183362F)
From Commercial designation to Townsite Residential designation
From General Commercial (C 1) zone to special Exception R 2-3 zone
(3360-20/20220054 – Lange) (Agent: Nigel Hemingway – Cariboo Geographic Systems)
Director Richmond

• #1: That Lac La Hache Area Official Community Plan Amendment Bylaw No. 5409, 2022 be adopted, this 2^nd day of June 2023.

• #2: That South Cariboo Area Zoning Amendment Bylaw No. 5410, 2022 be adopted, this 2^nd day of June 2023.

6.

AGRICULTURAL LAND COMMISSION APPLICATIONS

6.1

Area G – ALRG20230019

Stakeholder Vote – Unweighted – All Electoral Areas

5475 Scuffi Road
Lot 5, District Lot 358, Lillooet District, Plan 21582
(3015-20/G20230019 – Burleigh/van der Westhuizen)
Director Richmond

• That the Provincial Agricultural Land Commission application for non-farm use pertaining to Lot 5, District Lot 358, Lillooet District, Plan 21582 be received and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval, subject to rezoning.

7.

DEVELOPMENT SERVICES - OTHER BUSINESS

7.1

Area A – Notice on Title – Parcel B (Plan B64570 of District Lot 668 Cariboo District)

Stakeholder Vote – Weighted – Electoral Areas A, B, C, D, E, F, G, H, I and L

• That the agenda item summary from Virgil Hoefels, dated May 24, 2023, regarding Notice on Title – Parcel B (Plan B6457) of District Lot 668 Cariboo District; PID: 015-182-789, be received. Further, that the Manager of Corporate Services of the Cariboo Regional District be directed to file Notice in the Land Title Office, in accordance with Section 57 of the Community Charter. Further, that upon confirmation from the Chief Building Official that the matter has been resolved and an approved final inspection issued, the Notice may be discharged from the title upon receipt of the fee stipulated in the Building Bylaw.

7.2

Request to Purchase Scanner/Plotter for Quesnel Office with Capital Reserve Funds

Corporate Vote - Weighted

• That the agenda item summary from Virgil Hoefels, Chief Building Official, dated June 1, 2023, regarding a Capital Reserve Expenditure request, be received. Further, that up to $15,000 of Capital Reserve Funds from the Building Inspection Service be authorized for the purchase of a replacement plotter.

8.

PROTECTIVE SERVICES

8.1

Request for Community Works Fund from the 108 Mile VFD to Upgrade Truck Bay Lighting

Corporate Vote - Unweighted

• That the agenda item summary from Larry Loveng, Manager of Procurement, dated May 29, 2023, regarding a request from the 108 Mile House VFD, for $8,927.71 from Community Works Funds, to upgrade truck bay lighting, be received. Further, that the request for funds be approved.

9.

FINANCE

9.1

2023 Resolutions for Protective Services Equipment Loan Borrowing

Corporate Vote - Weighted

• #1: That the agenda item summary from Kevin Erickson, Chief Financial Officer, dated May 28, 2023, regarding the resolutions for equipment loan borrowing for the Lone Butte VFD and the 150 Mile House VFD, be received. Further, that the Board of the Cariboo Regional District authorize that up to $98,000.00 be borrowed from the Municipal Finance Authority, for the purpose of purchasing a 1-ton Pickup truck, and that the loan be repaid within 5 years with no rights of renewal.

• #2: That the Board of the Cariboo Regional District authorize the borrowing of up to $88,000.00 to be borrowed from the Municipal Finance Authority for the purchase of a F550 pickup truck, and that the loan be repaid within 5 years with no rights of renewal.

9.2

Year-Round Grant for Assistance Application – Logan Parent Foundation

Corporate Vote – Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated May 11, 2023, regarding a Year-Round Grant for Assistance application from the Logan Parent Foundation, requesting $1000 to assist with costs for the 2^nd Annual Memorial Bulls and Barrels Event, be received. Further action at the discretion of the Board.

9.3

Year-Round Grant for Assistance Application – Horsefly Quilt Club

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated May 24, 2023, regarding a Year-Round Grant for Assistance application from the Horsefly Quilt Club requesting $1000 to purchase quilting materials to make comfort quilts, be received. Further action at the discretion of the Board.

9.4

Year-Round Grant for Assistance Application – Bridge Lake Community Club

Corporate Vote - Unweighted

• That the agenda item summary from Kathie Vilkas, Regional Economic & Community Development Officer, dated May 25, 2023, regarding a Year-Round Grant for Assistance application from the Bridge Lake Community Club requesting $1000 for their Annual Bridge Lake Stampede, be received. Further action at the discretion of the Board.

10.

ADMINISTRATION

10.1

2023 UBCM Convention – Provincial Appointment Book and Meeting Request Process for Meeting with Provincial Government

Corporate Vote - Unweighted

• That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 25, 2023, regarding the 2023 UBCM Convention meeting request process for meeting with Provincial Government Ministers and staff, be received. Further action at the discretion of the Board.

10.2

Support in Principle - School District 27 / Marie Sharpe Fieldhouse

Corporate Vote - Unweighted

• That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated June 1, 2023, regarding a request from School District 27 for support in principle for the new Fieldhouse project for Marie Sharpe Elementary School, be received. Further action at the discretion of the Board.

11.

BOARD REPORTS AND CORRESPONDENCE

11.1

Consent Calendar

​​Corporate Vote - Unweighted

• ​That the consent calendar items, as of June 2, 2023, be received.

11.1.1

Building Permit Statistics - April 2023

11.1.2

Ministry of Energy, Mines and Low Carbon Innovation - Cryptocurrency Mining

11.1.3

Orange Shirt Society - Invitation for Orange Shirt Day

11.1.4

District of Coldstream - Homes for People Action Plan

11.1.5

Finance Committee - Budget 2024 Consultation

11.1.6

PSO Secondary School - Recipient of Bursary: Julian Turcanu

12.

COMMITTEE/COMMISSION MINUTES AND RECOMMENDATIONS

12.1

Committee/Commission Minutes

Corporate Vote - Unweighted

• ​That the Committee/Commission minutes, as of June 2, 2023, be received.

12.1.1

Central Cariboo Rural Directors Caucus Minutes - April 11, 2023

(as amended)

12.1.2

South Cariboo Rural Directors Caucus Minutes - May 1, 2023

12.1.3

South Cariboo Joint Committee Minutes - May 1, 2023

12.1.4

North Cariboo Rural Directors Caucus Minutes - May 16, 2023

12.1.5

Central Cariboo Rural Directors Caucus Minutes - May 24, 2023

12.1.6

Policy Committee Minutes - May 16, 2023

12.2

Committee/Commission Recommendations

12.2.1

Cariboo Ski-Touring Club

Stakeholder Vote - Weighted - Electoral Areas A, B, C & I

• That the following recommendation from the North Cariboo Rural Directors Caucus meeting on May 16, 2023, be endorsed:
  
  That the letter from Cariboo Ski-Touring Club dated May 5, 2023, regarding funding for the 2024 BC Winter Games, be received. Further, that $10,000 be provided from the 2023 North Cariboo Economic Development function budget for construction of a new biathlon venue.  And further still, that recognition signage for the funding be requested.

12.2.2

Amendment to Donations Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:
  
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 15, 2023, with attached amended Donations Policy, be received. Further, that the Donations Policy be adopted, as amended.

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:

  That staff look into a policy to define donations surrounding volunteer fire departments factoring in financial implications, budgeting and the financial plan to bring back the August 22, 2023,meeting.

12.2.3

Email Records Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:
  
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 17, 2022, with attached draft Email Records Policy, as deferred at the Policy Committee meeting held on May 31, 2002, be received. Further, that the Policy be adopted as attached.

12.2.4

Board Correspondence Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:
  
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated May 18, 2022, with attached draft Board Correspondence Management Policy, as deferred at the Policy Committee meeting held on May 31, 2022, be received. Further, that the Policy be adopted with the following amendments:

  - section 2 - Remove a) & b)  and use the ALTERNATIVELY portion of the policy.  

  - section 3b - Add staff with Chair for determination of whether correspondence is shared with Board members at all.

12.2.5

Display of Materials in CRD Office Foyers Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:
  
  That the agenda item summary from Alice Johnston, Manager of Corporate Services/Deputy CAO, dated February 28, 2023, with attached draft policy entitled, Display of Materials in CRD Office Foyers Policy, be received. Further, that the policy be adopted as presented.

12.2.6

Fire Protection Area Inclusion Requests Policy

Corporate Vote - Unweighted

• That the following recommendation from the Policy Committee meeting on May 16, 2023, be endorsed:
  
  That the agenda item summary from Michael Navratil, Manager of Protective Services, dated March 2, 2023, with attached draft policy entitled, Fire Protection Area Inclusion Requests Policy, be received. Further, that the policy be adopted as presented. 

13.

CHAIR REPORT/CAO REPORT

13.1

Chair Report - May 31, 2023

Corporate Vote - Unweighted

• That the Chair report up and including May 31, 2023, be received.

14.

DIRECTORS' ROUNDTABLE

​​The Directors may provide any brief reports/updates/appointments at this time.

15.

IN-CAMERA SESSION

15.1

In-Camera Session

​Corporate Vote - Unweighted

There will be items suitable for discussion in-camera pursuant to Section 90(1)(c), (e) & (k) of the Community Charter.

(Please note: In some circumstances, in-camera resolutions are released once the Board reconvenes in open session.)

• That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(c), (e) & (k) of the Community Charter.

16.

ADJOURNMENT

​Corporate Vote - Unweighted

• ​That the meeting of Cariboo Regional District Board be adjourned at (TIME) p.m. June 2, 2023.