CARIBOO REGIONAL DISTRICT

BOARD MINUTES

Meeting #:
Date:
Time:
-
Location:
Cariboo Regional District Board Room
Suite D - 180 Third Avenue North
Williams Lake, B.C.
PRESENT :
  • Chair M. Wagner,
  • Vice-Chair J. Massier,
  • Director T. Armstrong,
  • Director J. Bruce,
  • Director S. Forseth,
  • Director A. Delainey,
  • Director J. Sorley,
  • Director A. Richmond,
  • Director R. William,
  • Director B. Anderson,
  • Director B. Coakley,
  • Director B. Simpson,
  • Director M. Campsall,
  • and Director B. Kuch
ABSENT :
  • Director D. Cash
  • and Director W. Cobb
STAFF :
  • J. MacLean, Chief Administrative Officer,
  • A. Johnston, Corporate Officer,
  • E. Epp, Manager of Communications,
  • H. Surat, Manager of Development Services,
  • and M. Croft, Recording Secretary

Corporate Vote - Unweighted

  • 2018-5B-1
    MovedDirector Forseth
    SecondedVice-Chair Massier

    That the agenda items be adopted with the addition of discussion regarding the possibility of another Board meeting being scheduled for November 9th.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-2
    MovedDirector Delainey
    SecondedDirector Kuch

    That the minutes of the Cariboo Regional District Board meeting, held May 2, 2018, be received and adopted with an amendment to delete the second reference to Director Forseth joining the meeting.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-3
    MovedDirector Richmond
    SecondedDirector Anderson

    That the Delegations Memorandum of Business, as of May 25, 2018, be received.

    Carried Unanimously
  • 2018-5B-4
    MovedVice-Chair Massier
    SecondedDirector Richmond

    That an additional Board meeting be included on the CRD 2018 Meeting Schedule, to be held on November 9, 2018.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 11735, Cariboo District That Parcel or Tract of Land Adjoining District Lot 11735, Cariboo District, Containing 1.155 ha More or Less (Crown File 5407814)
From Rural 3 (RR 3) zone and Resource/Agricultural (R/A) zone to Rural 2 (RR 2) zone
(3360-20/20180001 - Young/Alexander) (Agent: Patrick Young)
Director Sorley

  • 2018-5B-5
    MovedDirector Sorley
    SecondedDirector Coakley

    That the Cariboo Regional District Central Cariboo Area Rural Land Use Bylaw Amendment Bylaw No. 5133, 2018 be read a first and second time this 25th day of May, 2018. Further, that adoption be subject to the following condition:

    The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system and riparian protection.

    Further, that the cost of registration of the covenant be borne by the applicants.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 9 District Lot 352, Lillooet District, Plan 30963
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180012 - Goldschmidt) (Agent: Nigel Hemingway)
Director Richmond

N. Hemingway, Agent, was present in support of this application.

  • 2018-5B-6
    MovedDirector Richmond
    SecondedDirector Coakley

    That South Cariboo Area Zoning Amendment Bylaw No. 5140, 2018 be read a first and second time this 25th day of May, 2018. Further that adoption be subject to the following condition:

    The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system.

    Further, that the cost of registration of the covenant be borne by the applicants.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Parcel A (Being a consolidation of Lots 3 and 4 see CA3947312), District Lot 1125, Cariboo District Plan 19375
From Residential 2 (R 2) zone to Rural 3 (RR 3) zone
(3360-20/20180011 - Head/Myers)
Director Bruce

M. Myers, Owner, was present in support of this application.

  • 2018-5B-7
    MovedDirector Bruce
    SecondedDirector Coakley

    That the Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5141, 2018 be read a first and second time this 25th day of May, 2018.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 7551, Lillooet District
From Agricultural designation to Small Holding Residential designation
From Rural 1 (RR 1) zone to Rural 2 (RR 2) zone
(3360-20/20180009 - Elliott) (Agent: Nigel Hemingway)
Director Wagner

N. Hemingway, Agent, was present in support of this application.

  • 2018-5B-8
    MovedVice-Chair Massier
    SecondedDirector Richmond

    That the Cariboo Regional District South Cariboo Area Official Community Plan (OCP) Amendment Bylaw No. 5142, 2018 be read a first and second time this 25th day of May, 2018.

    Carried Unanimously
  • 2018-5B-9
    MovedDirector Richmond
    SecondedDirector Coakley

    That the South Cariboo Area Zoning Amendment Bylaw No. 5143, 2018 be read a first and second time this 25th day of May, 2018. Further, that adoption be subject to the following condition:

    The applicant offering to enter into and entering into a covenant to ensure compliance with the CRD Shoreland Management Policy with respect to sewage disposal system and riparian protection.

    Further, that the cost of registration of the covenant be borne by the applicants.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 1, District Lot 9036, Cariboo District, Plan 13186, Except Plans 15501, 18192 and 20414
Rural Residential 1 designation to Industrial designation
Rural 1 (RR 1) zone to General Industrial (M 2) zone
(3360-20/20180013 - MacDonald)
Director Sorley

  • 2018-5B-10
    MovedDirector Sorley
    SecondedDirector Forseth

    That the Cariboo Regional District 150 Mile House Area Official Community Plan (OCP) Amendment Bylaw No. 5144, 2018 be rejected.

    Carried Unanimously
  • 2018-5B-11
    MovedDirector Sorley
    SecondedDirector Forseth

    That the Cariboo Regional District Williams Lake Fringe and 150 Mile Area Zoning Amendment Bylaw No. 5145, 2018 be rejected.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
That Parcel or Tract of Unsurveyed Crown Land East of Taseko River in the Vicinity of Beece Creek, Lillooet District, containing 10.429 ha More or Less (Crown File 5407584)
From Resource/Agricultural (R/A) zone to Tourist Commercial (C 2) zone
(3360-20-20170034 - Reuter)
Director Anderson

  • 2018-5B-12
    MovedDirector Anderson
    SecondedDirector Delainey

    That Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 5125, 2017 be read a third time, this 25th day of May, 2018.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
The North 1/2 of District Lot 2141, Lillooet District, Except Plan 20555
From Agricultural designation and Small Holding Residential designation to Agricultural designation, Country Residential designation and Small Holding Residential designation
From Rural 1 (RR 1) zone to Rural 1 (RR 1) zone and Rural 3 (RR 3) zone
(3360-20/20180002 – Bob Plewes Contracting Ltd.) (Agent: Tamara van Loon)
Director Coakley

  • 2018-5B-13
    MovedDirector Coakley
    SecondedDirector Richmond

    That Cariboo Regional District South Cariboo Area Official Community Plan Amendment Bylaw No. 5134, 2018 and Cariboo Regional District South Cariboo Zoning Amendment Bylaw No. 5135, 2018 be read a third time, this 25th day of May, 2018.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 16, District Lot 3140, Cariboo District, Plan 19778
From Highway Service Commercial designation to Heavy Industrial designation
From General Industrial (M 2) zone to Special Exception M 2-3 zone
(3360-20/20170036 - CM Recycling (Lori Carifelle and Dwayne Sales))
Director Armstrong

  • 2018-5B-14
    MovedDirector Armstrong
    SecondedDirector Richmond

    That Cariboo Regional District Quesnel Fringe Area Official Community Plan Amendment Bylaw No. 5123, 2017 be adopted this 25th day of May, 2018.

    Carried Unanimously
  • 2018-5B-15
    MovedDirector Armstrong
    SecondedVice-Chair Massier

    That Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 5124, 2017 be adopted this 25th day of May, 2018.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 1, District Lot 9976, Cariboo District, Plan PGP41447
(3090-20/20180015 - Kadonaga)
Director Sorley

  • 2018-5B-16
    MovedDirector Sorley
    SecondedVice-Chair Massier

    That the application for a Development Variance Permit pertaining to Lot 1, District Lot 9976, Cariboo District, Plan PGP41447 be deferred for up to 60 days to provide other agencies sufficient time to comment.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 27, Cariboo District, Except Part in Plan EPP50330(3015-20/F20180003 - 030963 Holdings Ltd. (Andre Chevigny)) (Agent: Cantex-Okanagan Construction)
Director Sorley

Cantex-Okanagan Construction, Agent, was present in support of this application.

  • 2018-5B-17
    MovedDirector Sorley
    SecondedDirector Armstrong

    That the Provincial Agricultural Land Commission application for non-farm use to allow for extracting rip rap from an outcrop source on the property for a current Ministry of Transportation and Infrastructure project on Cariboo Highway No. 97 Lexington Road to East Broadway, Williams Lake, pertaining to District Lot 27, Cariboo District, Except Part in Plan EPP50330, be approved and authorized for submission to the Provincial Agricultural Land Commission.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
District Lot 313, Cariboo District, Except Plans H838, H403, B7033, 6990, 7320, 11311, 12248, 14966, 16731, 22512, 22980, 22543, 28253, PGP36431, PGP42765, BCP36641 and BCP42011
(3015-20/D20180008 - Macalister) (Agent: Doug Dodge)
Director Forseth

  • 2018-5B-18
    MovedDirector Forseth
    SecondedVice-Chair Massier

    That the Provincial Agricultural Land Commission application for exclusion, pertaining to District Lot 313, Cariboo District, Except Plans H838, H403, B7033, 6990, 7320, 11311, 12248, 14966, 16731, 22512, 22980, 22543, 28253, PGP36431, PGP42765, BCP36641 and BCP42011 be approved and authorized for submission to the Provincial Agricultural Land Commission with a recommendation for approval.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 31, District Lot 2965, Lillooet District, Plan 18024
(3070-20/20180004 - Fleming)
Director Wagner

  • 2018-5B-19
    MovedVice-Chair Massier
    SecondedDirector Delainey

    That the application pertaining to Lot 31, District Lot 2965, Lillooet District, Plan 18024, requesting the issuance of a Temporary Use Permit to allow the subject land and buildings thereon to be used to operate a small doggy daycare of up to two dogs, be approved, as per Appendix “B”, subject to the following conditions:

    1.  The doggy daycare be limited to two dogs to be cared for at any time;

    2.  No outdoor kenneling permitted on site;

    3.  The area used as a dog run be restricted to the fenced area shown on Appendix B;

    4.  No dogs allowed to be kept in the dog run overnight, or unsupervised for extended periods.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas
Lot 4, District Lot 4050, Lillooet District, Plan 32810
(3070-20/TP20180014 - Birch) (Agent: Edward Young)
Director Coakley

E. Young, Agent, was present in support of this application.

  • 2018-5B-20
    MovedDirector Coakley
    SecondedDirector Anderson

    That the application pertaining to Lot 4, District Lot 4050, Lillooet District, Plan 32810 requesting the issuance of a Temporary Permit to allow the subject land and buildings thereon to be used to operate an RV repair business, be approved, in principle, as per Schedule “A” - Site Plan, subject to the following conditions:

    a.  The recreational vehicles should be parked only within the proposed area for temporary use permit as shown in Schedule A.

    b.  No recreational vehicles should be parked on public streets.

    c.  The boundaries of the proposed area for temporary use permit in the parcel should be provided with a screening fence.

    Amended by the following resolution;#Dealt with by the following resolution
  • 2018-5B-21
    MovedDirector Coakley
    SecondedDirector Sorley

    That the references to "should" in conditions a and c of Board Resolution No. 2018-5B-20 be reworded to say "must" and condition b be reworded to "can".

    Dealt with by the following resolution
  • 2018-5B-22
    MovedDirector Coakley
    SecondedDirector Kuch

    That the application pertaining to Lot 4, District Lot 4050, Lillooet District, Plan 32810 requesting the issuance of a Temporary Permit to allow the subject land and buildings thereon to be used to operate an RV repair business, be deferred for up to 60 days.

    Carried Unanimously
  • 2018-5B-23
    MovedDirector Sorley
    SecondedDirector Forseth

    That the Advisory Planning Commission bylaw be brought forward to the next Committee of the Whole for review, particularly to determine if the requirements for quorum are too restrictive.

    Carried Unanimously

Stakeholder Vote – Unweighted – All Electoral Areas

  • 2018-5B-24
    MovedDirector Sorley
    SecondedDirector Richmond

    That Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 4988, 2015; Cariboo Regional District South Cariboo Zoning Amendment Bylaw No. 4989, 2015; Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 4990, 2015; Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 4991, 2015; Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 4992, 2015; and Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 4993, 2015, be read a third time this 25th day of May, 2018.

    Carried Unanimously
  • 2018-5B-25
    MovedDirector Richmond
    SecondedVice-Chair Massier

    That Cariboo Regional District Chilcotin Area Rural Land Use Amendment Bylaw No. 4988, 2015; Cariboo Regional District South Cariboo Zoning Amendment Bylaw No. 4989, 2015; Cariboo Regional District Williams Lake Fringe and 150 Mile House Area Zoning Amendment Bylaw No. 4990, 2015; Cariboo Regional District Central Cariboo Area Rural Land Use Amendment Bylaw No. 4991, 2015; Cariboo Regional District Quesnel Fringe Area Zoning Amendment Bylaw No. 4992, 2015; and Cariboo Regional District North Cariboo Area Rural Land Use Amendment Bylaw No. 4993, 2015, be adopted this 25th day of May, 2018.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-26
    MovedVice-Chair Massier
    SecondedDirector Forseth

    That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated May 11, 2018, regarding a grant application from the BC Association of Farmers’ Markets to the Northern Development Initiative for $20,000 in funding from the Marketing Initiatives Program to support their BC Farmers' Market Trail: Northern BC project, be received. Further, that the application be supported.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-27
    MovedDirector Richmond
    SecondedVice-Chair Massier

    That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated May 10, 2018, regarding a grant application from the Anahim Lake Community Association to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities program, be supported.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-28
    MovedDirector Sorley
    SecondedDirector Armstrong

    That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated May 10, 2018, regarding a grant application from the Horsefly River Roundtable to the Northern Development Initiative for $2,400 in funding from the Fabulous Festivals and Events Program to support their Horsefly Salmon Festival, be received. Further, that the application be supported.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-29
    MovedVice-Chair Massier
    SecondedDirector Kuch

    That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated May 10, 2018, regarding a grant application from the Cariboo Regional District to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities Program toward the Wonderland Trails project, be supported.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-30
    MovedDirector Simpson
    SecondedDirector Bruce

    That the agenda item summary from Miriam Schilling, Regional Economic & Community Development Officer, dated May 11, 2018, regarding a grant application from the Back Country Horsemen of BC to the Northern Development Initiative Trust for $30,000 in funding from the Community Halls and Recreation Facilities program, be received. Further, that the application be supported.

    Carried Unanimously

Corporate Vote –Weighted

  • 2018-5B-31
    MovedDirector Richmond
    SecondedDirector Delainey

    That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 17, 2018, regarding the South Cariboo Regional Airport Management and Operations Agreement, be received. Further, that the agreement be entered into with Dennis Christianson, dba Nick’s Rag and Tube, for a five-year term at a value of $100,000 plus applicable taxes annually and that the appropriate signatories be authorized to enter into the necessary contracting agreement.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-32
    MovedDirector Sorley
    SecondedDirector Anderson

    That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 17, 2018, regarding a renewal of the Use and Occupancy Agreement with the 150 Mile Greenbelt, Trails and Heritage Society for a heritage park property at 150 Mile, be received. Further, that the agreement be renewed with the current terms and conditions for an additional five-years and that the appropriate signatories be authorized to execute the renewal agreement.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-33
    MovedDirector Richmond
    SecondedDirector Forseth

    That the Monthly Expenditures Board Summary Report and Mastercard Summary Report for the month of April 2018, in the amount of $1,983,489.26, consisting of $937,304.53 paid by cheque, $953,828.92 paid through electronic funds, and $92,355.81 paid by Mastercard, be received and ratified.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-34
    MovedDirector Bruce
    SecondedVice-Chair Massier

    That the agenda item summary from Scott Reid, Chief Financial Officer, dated May 4, 2018, regarding the 2017 Statement of Financial Information Schedules, be received and approved for release to the Ministry of Municipal Affairs and Housing.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-35
    MovedDirector Coakley
    SecondedDirector Anderson

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a Grant for Assistance Application from the 100 Mile and District Women’s Centre Society in the amount of $682.50 to offset the user cost of the South Cariboo Recreation Centre for a fundraiser event on April 28, 2018, be received.

    Carried Unanimously
  • 2018-5B-36
    MovedDirector Richmond
    SecondedDirector Delainey

    That funds in the amount of $682.50 be allocated to the 100 Mile and District Women’s Centre Society to offset the user cost of the South Cariboo Recreation Centre for a fundraiser event on April 28, 2018, and divided equally between the Electoral Areas G, H and L Grants for Assistance funds.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-37
    MovedDirector Forseth
    SecondedDirector Anderson

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a Grant for Assistance Application from the 1st Williams Lake Junior Cadets Society in the amount of $1,000 to go towards a Mental Health First Aid Course to be held in September 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-38
    MovedDirector Armstrong
    SecondedDirector Delainey

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a Grant for Assistance Application from the Nazko Emergency Management Team in the amount of $1,000 to purchase a WorkSafe BC Level 3 First Aid Kit and accessories, be received.

    Dealt with by the following resolution
  • 2018-5B-39
    MovedVice-Chair Massier
    SecondedDirector Armstrong

    That the Grant for Assistance Application from the Nazko Emergency Management Team in the amount of $1,000 to purchase a WorkSafe BC Level 3 First Aid Kit and accessories, be referred to the North Cariboo Rural Directors Caucus for consideration.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-40
    MovedDirector Anderson
    SecondedDirector Delainey

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a Grant for Assistance Application from the Riske Creek Recreation Commission in the amount of $500 to purchase a trailer for a water tank, be received.

    Carried Unanimously
  • 2018-5B-41
    MovedDirector Anderson
    SecondedDirector Forseth

    That $500 be allocated from the Electoral Area K Grants for Assistance fund towards the Riske Creek Recreation Commission's purchase of a trailer to transport a water tank.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-42
    MovedDirector Forseth
    SecondedDirector Richmond

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a Grant for Assistance Application from the Wildwood Community and Recreation Association in the amount of $500 to go towards the Children’s Festival on May 27, 2018, be received.  Further, that $500 be allocated from the Electoral Area D Grants for Assistance fund for this purpose.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-43
    MovedDirector Forseth
    SecondedDirector Sorley

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 16, 2018, regarding a request from the McLeese Lake Volunteer Fire Department for Board authorization to amend the use of funds previously approved through the 2018 Grants for Assistance Program, be received and approved as requested.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-44
    MovedDirector Richmond
    SecondedDirector Sorley

    That the agenda item summary from Scott Reid, Chief Financial Officer, dated May 17, 2018, regarding upgrades to the roof over the CRD Office/Library complex in Williams Lake, be received. Further, that the budget be amended to source the funding for the roof upgrades entirely with Community Works funds and to include the additional insulation as quoted in the successful bid received to complete the project.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-45
    MovedDirector Richmond
    SecondedDirector Delainey

    That the agenda item summary from Alice Johnston, Corporate Officer, dated April 20, 2018, regarding the 2018 UBCM resolutions deadline, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-46
    MovedDirector Sorley
    SecondedDirector Anderson

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 14, 2018, reporting the results of Special Voting conducted on May 11, 2018, which resulted in endorsement of the following resolution:

    “That the email from Frankie Nelson, Business Manager, Williams Lake Power Plant, Atlantic Power Corporation, sent on May 4, 2018, requesting a letter of support for their short term extension for the Electricity Purchase Agreement with BC Hydro, be received. Further, that the letter of support be provided as requested.”

    be received.

    Carried

Corporate Vote - Unweighted

  • 2018-5B-47
    MovedVice-Chair Massier
    SecondedDirector Sorley

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 16, 2018, reporting the results of Special Voting conducted on May 15, 2018, which resulted in endorsement of the following resolution:

    “That the Cariboo Regional District partner with the 100 Mile Nordics Ski Club to submit a Special Circumstances grant application to the Rural Dividend Fund in the amount of $388,375 for an upgrade to the ski trail lighting system, so that the project can be completed this summer in advance of the upcoming winter season.”

    be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-48
    MovedDirector Forseth
    SecondedDirector Kuch

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 16, 2018, regarding a discussion of the Board’s use of the Regional District Special Voting Regulation B.C. Reg. 41/91, be received.

    (Discussion to be continued later in the meeting.)

    RECESSED:

    The meeting recessed at 10:55 a.m.

    RECONVENED:

    The meeting reconvened at 11:02 a.m.

    PRESENT :

    Chair M. Wagner, Vice-Chair J. Massier, Director T. Armstrong, Director J. Bruce, Director S. Forseth, Director A. Delainey, Director J. Sorley, Director A. Richmond, Director R. William, Director B. Anderson, Director B. Coakley, Director B. Simpson, Director M. Campsall, Director B. Kuch

    ABSENT :

    Director D. Cash, Director W. Cobb

    STAFF :

    J. MacLean, Chief Administrative Officer, A. Johnston, Corporate Officer, E. Epp, Manager of Communications, M. Croft, Recording Secretary


3.
DELEGATIONS/GUESTS

David Zirnhelt, Chair, and Serena Black, Coordinator, for the Cariboo Agricultural Research Alliance (CARA), appeared before the Board to provide information with regard to the CARA, its accomplishments to date and goals moving forward.

RECESSED:

The meeting recessed at 11:32 a.m.

RECONVENED:

The meeting reconvened at 12:35 p.m.

PRESENT :

Chair M. Wagner, Vice-Chair J. Massier, Director T. Armstrong, Director J. Bruce, Director S. Forseth,  Director J. Sorley, Director A. Richmond, Director B. Anderson, Director B. Coakley, Director B. Simpson, Director M. Campsall, Director B. Kuch

ABSENT :

Director A. Delainey (for a portion of the meeting), Director D. Cash, Director R. William, Director W. Cobb

STAFF :

J. MacLean, Chief Administrative Officer, A. Johnston, Corporate Officer, E. Epp, Manager of Communications, M. Croft, Recording Secretary

13.
ADMINISTRATION

13.4
Discussion of Special Voting

Corporate Vote - Unweighted

  • 2018-5B-49
    MovedDirector Forseth
    SecondedDirector Kuch

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 16, 2018, regarding a discussion of the Board’s use of the Regional District Special Voting Regulation B.C. Reg. 41/91, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-50
    MovedDirector Richmond
    SecondedDirector Coakley

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 15, 2018, regarding the Board’s request for the Province to grant additional authority under section 296 of the Local Government Act, so that the CRD may regulate/prohibit the sale and use of fireworks, be received.

    Dealt with by the following resolution
  • 2018-5B-51
    MovedDirector Sorley
    SecondedDirector Kuch

    That Board Resolution No. 2018-5A-43, regarding the use and sale of fireworks in the CRD, be rescinded.

    Defeated
  • 2018-5B-52
    MovedDirector Sorley
    SecondedDirector Kuch

    That Board Resolution No. 2018-5A-43, regarding the use and sale of fireworks in the CRD, be referred to a Committee of the Whole meeting.

    Carried Unanimously
  • 2018-5B-53
    MovedDirector Richmond
    SecondedDirector Bruce

    That staff bring back a report to the Committee of the Whole addressing the information requested by the Province regarding the use and sale of fireworks in the CRD.

    Carried Unanimously

Corporate Vote - Unweighted

Director Delainey returned to the meeting.

  • 2018-5B-54
    MovedDirector Armstrong
    SecondedDirector Campsall

    That the consent calendar items, as of May 25, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-55
    MovedVice-Chair Massier
    SecondedDirector Richmond

    That the correspondence regarding updates on funding applications submitted for various projects within the Cariboo Regional District, as presented to the Board on May 25, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-56
    MovedVice-Chair Massier
    SecondedDirector Campsall

    That the Union of BC Municipalities' member items, as of May 25, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-57
    MovedVice-Chair Massier
    SecondedDirector Simpson

    That the letter from Canada Revenue Agency, dated May 7, 2018, responding to the CRD's letter regarding Capital Gains Taxes being applied to property owners clearing private property of timber in fire-affected areas, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-58
    MovedDirector Armstrong
    SecondedDirector Bruce

    That the minutes of the Emergency Preparedness Committee meeting, held April 3, 2018, be received.

    Carried Unanimously

Stakeholder Vote - Weighted - All Electoral Areas

  • 2018-5B-59
    MovedDirector Richmond
    SecondedDirector Kuch

    That the following recommendation from the Emergency Preparedness Committee meeting, held April 3, 2018, be endorsed:

    That priorities be assigned to the following recommendations from the Butterfly Effects Communications 2017 Wildfires Consultation Report as noted below:

    Priority – Additions/Revisions

                        Recommendations

    2

    FLYER DROPS: Developing templates, tools and a structure to complete this task in the future, with the goal of completing the task within six hours.

    N/A

    VIDEO/PHOTO POOL: Using existing social media, allow videos and photos to be added to a central pool. This will include images from the public and other agencies.

    3

    SIGNAGE: Static Roadside Signs - Purchase an inventory of directional signage that are reflective and can be used in evacuations to direct residents in a safe direction. These signs should have GPS-enabled devices to aid in tracking placements. These can also serve as directional signage when residents are able to stay, but roads are closed.    

    3 -   Send correspondence to MOTI and FLNRO, and private licenses of Crown Land to confirm who is responsible for signs / liable for traffic, and request that evacuation routes be preplanned (through consultation with communities, CRD elected officials, and licensees)   Make arrangements ahead of time to, if possible use existing LED signs on commercial properties      

    Highway Roadside Signs - Purchase or rent signs to be placed on roads to relay important information throughout the emergencies. These would be similar to signs used by MOTI during the wildfires, but be specifically for relaying important information about the emergency

    2 -   Work with ISPs to open up hotspots (for a fee if necessary)

    Digital Signs at Centres - Purchase digital screens which can relay important information to Resiliency and Evacuation centres. A television with ability to display a web site, and access to the internet would work for this purpose. This includes Smart or Roku televisions. This would be accompanied by a web site which will be created to display EOC information updates, weather, news and order/alerts.   UPDATE: Two digital screens were purchased for this task within CRD boundaries.

    1

    COMMUNITY LIAISONS FOR COMMUNICATIONS AND LOCAL INFORMATION: Establish a community liaison system focused on information gathering and sharing. Community liaisons will be trusted members of the community who are engaging communicators and can also use a variety of communication tools including radio, internet, and cameras. They will also have ability to connect to the internet and be easily reachable by telephone and on-call or have an available back-up at all times in case an emergency occurs. They may also have the ability to complete other tasks such as issuing permits.

    1 - Hold meetings only as needed or requested, and not if there is no new information. Meetings to be attended by EOC personnel, FLNRO staff and/or Policy Group members   Post information at public spots (eg. Post Offices and Community Centres)

    INFORMATION MEETINGS/BOARDS: Using the Community Liaison network, provide at least daily posted updates at centres, and more regular meetings during emergencies.   It should be made clear to residents at each meeting they may not get answers to all questions at these meetings, as information is fluid and constantly developing.

    2

    MAPS: More local details including naming roads, waterways, and forestry roads.  

    3

    Use online mapping, perhaps providing Google Earth version through the CRD web site.

    3 - Request FLNRO to keep fire map information up-to-date

    Daily maps should be released which include fire perimeter and evacuation boundaries.  

    3

    Maps must be provided in a format which can be viewed on a mobile device.  

    2

    Working with GPS map services, ensure map data is updated to match current available data. These include Google, Bing, Apple, Gamin, Magellan, Rand McNally, Trackimo and TomTom.

    1

    EMERGENCY NOTIFICATIONS SYSTEM: Send notifications when order/alert taken off.

    1 - Use ONLY for Order and Alert changes and other emergency notifications

    Send notifications when information changes are available, specific to areas impacted. In most cases, updates should only be sent once per day, however, the situation may require more than one update daily.

    1

    Significant campaigns and promotion of the notification system, through email, media, and social media campaigns should happen in months coinciding with CRD open houses. As part of the campaign, callers to CRD offices should be asked to sign up, with staff directing residents to sign up online or immediately over the phone if they have no internet access. Residents will also have the ability to sign up through computers at the open houses and at front counters at CRD offices and regional municipalities. Training will be required for staff on the sign-up process prior to these campaigns.

    1

    ORDERS/ALERTS COMMUNICATION: List more details including where to get permits, help with animals, road block locations, evacuation routes, and the impact on essential services and businesses.      

    2

    Road blocks should be provided with basic information to aid in proper evacuation when possible - maps, information packages, and where to get help. A road block guide can be developed in advance and be printed and ready for emergencies, with an electronic version also available for circulation. If necessary in emergencies, information may need to be relayed by helicopter.  

    4

    Extra time for businesses to evacuate - especially those accommodating guests.

    4 -   In Resiliency and Reception Centres, NOT with Incident Command teams

    FIELD OPERATIONS – PLANNING AND INFORMATION: Planning and Information teams must have Field Officers in place, roaming the areas impacted to gather intelligence and relaying information both to and from the EOC. In the case of the information role, it also gives media a local contact to arrange interviews, and a source to verify wording of orders, alerts and media releases.   There is a gap which can be filled by placing Information Officers in the field at various locations including: Evacuation Centres / Resiliency Centres / Incident Command Teams / Communities. This role would serve to fill the existing gap of gathering local knowledge and ensuring information is reaching communities/agencies which it is working. It is normal in disasters to have field officer(s) working as community and agency liaisons. This will improve the understanding of local issues as well as increase communications to the communities.   These team members do not need to be local, however their role must be local-focused. They must be equipped with communication tools which will generally work in remote locations over long periods of times, and be able to safely survive in remote locations with appropriate food and accommodations, and be monitored in case they are in danger.

    1

    OPERATIONS – EMERGENCY OPERATIONS CENTRE (EOC): The CRD operations centre setup should be adjusted to have information placed in the room on the outer edge of the Director. As part of this, the highest-speed internet connection available should be wired to this corner of the room with a connection for each information team member, to decrease the time necessary to upload photo, audio and video files to the internet.

     

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-60
    MovedDirector Armstrong
    SecondedDirector Bruce

    That the minutes of the North Cariboo Joint Planning Committee meeting, held April 10 2018, be received.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-61
    MovedDirector Simpson
    SecondedDirector Delainey

    That the following recommendation from the North Cariboo Joint Planning Committee meeting, held April 10 2018, be endorsed:

    That the Cariboo Regional District and the City of Quesnel enter into a community partnership agreement with the Gold Rush Cycling Club and the Cariboo Mountain Bike Consortium.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-62
    MovedVice-Chair Massier
    SecondedDirector Simpson

    That the following recommendation from the North Cariboo Joint Planning Committee meeting, held April 10 2018, be endorsed:

    That $33,000 in Cariboo Strong funds be allocated towards the North Cariboo Trail Development Project.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-63
    MovedVice-Chair Massier
    SecondedDirector Bruce

    That the minutes of the Policy Committee meeting, held April 12, 2018, be received.

    Carried Unanimously

    Director Simpson left the meeting.


Corporate Vote - Unweighted

  • 2018-5B-64
    MovedDirector Richmond
    SecondedDirector Forseth

    That the following recommendation from the Policy Committee meeting, held April 12, 2018, be endorsed:

    That a policy be drafted for inclusion in the nominations package which specifically states that campaigning is not permitted in conjunction with Cariboo Regional District services and/or staff, or in a way that could be perceived as CRD supported.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-65
    MovedDirector Forseth
    SecondedDirector Kuch

    That the following recommendation from the Policy Committee meeting, held April 12, 2018, be endorsed:

    That the memorandum from Alice Johnston, Corporate Officer, dated April 5, 2018, regarding the CRD Board's Code of Conduct, be received.  Further, that the current CRD Board's Code of Conduct be deleted and that the CRD Board be provided with the UBCM brochure instead. Further, that the CRD Bullying Policy be revised to include a reference to the UBCM brochure, and brief, bulleted instructions on the proper procedure to follow if you're aggrieved.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-66
    MovedDirector Forseth
    SecondedDirector Sorley

    That the minutes of the Central Cariboo Rural Directors Caucus meeting, held April 25, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-67
    MovedDirector Delainey
    SecondedDirector Forseth

    That the following recommendation from the Central Cariboo Rural Directors Caucus meeting, held April 25, 2018, be endorsed:

    That the Grants for Assistance policy requiring the submission of an application be waived and that $1,000 from the Electoral Area E Grants for Assistance fund be provided to the Williams Lake Farmers' Market.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-68
    MovedDirector Forseth
    SecondedDirector Delainey

    That the minutes of the Central Cariboo Joint Committee meeting, held April 25, 2018, be received.

    Carried Unanimously

    Director Sorley left the meeting.


Corporate Vote - Unweighted

  • 2018-5B-69
    MovedVice-Chair Massier
    SecondedDirector Coakley

    That the following recommendation from the Central Cariboo Joint Committee meeting, held April 25, 2018, be received:

    That the Power Point presentation provided by Jay Morrison, Enbridge Senior Advisor Community Affairs, be received.  Further, that the City of Williams Lake and the Cariboo Regional District go on record as being in support of Enbridge undertaking equipment enhancements and a compressor replacement at Compressor Station 6A near 150 Mile House.

    Carried

Corporate Vote - Unweighted

  • 2018-5B-70
    MovedDirector Forseth
    SecondedVice-Chair Massier

    That he following recommendation from the Central Cariboo Joint Committee meeting, held April 25, 2018, be endorsed:

    That the Cariboo Regional District partner with the Bull Mountain Ski Club to submit a Special Circumstances grant application to the Rural Dividend Fund for a maintenance shed, and that the City of Williams Lake provide a letter of support for the application.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-71
    MovedVice-Chair Massier
    SecondedDirector Bruce

    That the minutes of the Service Efficiency and Effectiveness Review Committee meeting, held May 1, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-72
    MovedDirector Richmond
    SecondedDirector Bruce

    That the following recommendation from the Service Efficiency and Effectiveness Review Committee meeting, held May 1, 2018, be endorsed:

    That the Request for Proposals for  a Library Program Review be made a priority.  Further, that staff provide the committee with a list of services, in order of taxation amount, and an updated and abbreviated Recreation Service Efficiency and Effectiveness Status report.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-73
    MovedDirector Forseth
    SecondedDirector Bruce

    That the minutes of the Central South Cariboo Joint Committee meeting, held May 2, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-74
    MovedDirector Richmond
    SecondedDirector Campsall

    That the minutes of the South Cariboo Joint Committee meeting, held May 14, 2018, be received.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-75
    MovedDirector Campsall
    SecondedDirector Richmond

    That the following recommendation from the South Cariboo Joint Committee meeting, held May 14, 2018, be endorsed:

    That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 10, 2018, regarding a renewal of the Use and Occupancy Agreement with the 100 Mile Wranglers Junior B Hockey Club for the South Cariboo Recreation Centre, be received. Further, that the agreement be renewed for an additional three years with an annual increase of 3% per year and that the appropriate signatories be authorized to execute the renewal agreement.

    Carried Unanimously

Corporate Vote - Weighted

  • 2018-5B-76
    MovedVice-Chair Massier
    SecondedDirector Armstrong

    That the agenda item summary from Lore Schick, Deputy Corporate Officer/Executive Assistant, dated May 24, 2018, regarding a time sensitive recommendation from the North Cariboo Joint Committee meeting held May 22, 2018, be received. Further, that the following recommendation be endorsed:

    That the Cariboo Regional District apply to the Northern Development Initiative Trust Community Halls and Recreation Facilities grant for $30,000 towards the replacement of the Fur and Feather building at Alex Fraser Park.

    Carried Unanimously
  • 2018-5B-77
    MovedDirector Armstrong
    SecondedVice-Chair Massier

    That the following recommendation from the North Cariboo Joint Committee meeting held May 22, 2018 be endorsed:

    That up to $26,780 of the Sub-Regional Recreation Capital Reserve budget be allocated for the replacement of the Fur and Feather Building at Alex Fraser Park with a new multi-use structure.

     

    Carried Unanimously
  • 2018-5B-78
    MovedDirector Coakley
    SecondedDirector Richmond

    Corporate Vote – Unweighted:

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 10, 2018, regarding an assent vote for Bylaw No. 5147, be received. Further, that the Cariboo Regional District proceed to assent vote (referendum) to obtain public assent of the electorate in the Interlakes Area Fire Protection Service Area to be conducted on August 18, 2018 with advance voting opportunities on August 8th and 13th.

    Carried Unanimously
  • 2018-5B-79
    MovedDirector Coakley
    SecondedDirector Richmond

    Corporate Vote – Unweighted

    That Alice Johnston, Corporate Officer, be appointed Chief Election Officer for the Interlakes Area Fire Protection Loan Authorization Assent Vote on August 18th, and that Lore Schick, Deputy Corporate Officer, be appointed Deputy Chief Election Officer for this assent vote.

    Carried Unanimously
  • 2018-5B-80
    MovedDirector Coakley
    SecondedDirector Richmond

    Corporate Vote – Unweighted

    That the question to be put to the electorate for the Interlakes Area Fire Protection Loan Authorization Assent Vote be as follows:

    “Are you in favour of the Cariboo Regional District adopting Bylaw 5147, which will authorize the borrowing of up to $800,000 over 10 years to replace two aging engine/pumper fire apparatus for the Interlakes Area Fire Protection Service?

    (The estimated annual cost to undertake this borrowing will not require any adjustment to tax rates.)

    Carried Unanimously
  • 2018-5B-81
    MovedDirector Coakley
    SecondedDirector Anderson

    Corporate Vote – Weighted

    That Cariboo Regional District Interlakes Area Fire Protection Loan Authorization Bylaw No. 5147, 2018 be read a first, second and third time this 25th day of May, 2018.

    Carried Unanimously

Corporate Vote – Unweighted (requires 2/3 in favour)

  • 2018-5B-82
    MovedDirector Forseth
    SecondedDirector Anderson

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 10, 2018, regarding Bylaw No. 5148, be received. Further, that Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5148, 2018 be read a first, second and third time this 25th day of May, 2018.

    Carried Unanimously
  • 2018-5B-83
    MovedDirector Forseth
    SecondedDirector Richmond

    That Cariboo Regional District Forest Grove Legion Property Tax Exemption Bylaw No. 5148, 2018 be adopted this 25th day of May, 2018.

    Carried Unanimously

Stakeholder, Weighted Vote – Electoral Areas G, H, L & District of 100 Mile House

  • 2018-5B-84
    MovedDirector Richmond
    SecondedDirector Campsall

    That the agenda item summary from Darron Campbell, Manager of Community Services, dated May 17, 2018, regarding Bylaw No. 5146, be received. Further, that South Cariboo Regional Airport Fees and Charges Bylaw No. 5146, 2018 be read a first, second and third time this 25th day of May, 2018.

    Carried Unanimously
  • 2018-5B-85
    MovedDirector Campsall
    SecondedDirector Richmond

    That South Cariboo Regional Airport Fees and Charges Bylaw No. 5146, 2018 be adopted this 25th day of May, 2018.

    Carried Unanimously

Policy requires 2/3rds of Electoral Area Directors in Favour

  • 2018-5B-86
    MovedDirector Richmond
    SecondedDirector Coakley

    That the agenda item summary from Alice Johnston, Corporate Officer, dated May 17, 2018, regarding a request from Director Richmond to access up to $600 from Electoral Area G Director Initiative funds to assist with the cost to transport local youth to a CRD-coordinated event at the 108 in an effort to help community members recover from the 2017 wildfires, be received.  Further, that funds up to $1,000 be authorized, divided equally between the Electoral Areas G, H and L Director Initiative funds.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-87
    MovedDirector Forseth
    SecondedDirector Delainey

    That the report from Chair Wagner, up to and including May 23, 2018, be received.

    Carried Unanimously

Corporate Vote - Unweighted

  • 2018-5B-88
    MovedDirector Forseth
    SecondedDirector Armstrong

    That the meeting be closed to public to discuss items suitable for discussion in-camera pursuant to Section 90(1)(j) and (k) of the Community Charter.

    Carried Unanimously

    RECESSED:

    The meeting recessed at 1:54 p.m. to go in-camera.

    RECONVENED:

    The meeting reconvened at 1:59 p.m.

    PRESENT :

    Chair M. Wagner, Vice-Chair J. Massier, Director T. Armstrong, Director J. Bruce, Director S. Forseth,   Director A. Richmond, Director B. Anderson, Director B. Coakley,  Director M. Campsall, Director B. Kuch

    ABSENT :

    Director J. Sorley, Director D. Cash, Director W. Cobb, Director B. Simpson

    STAFF :

    J. MacLean, Chief Administrative Officer, S. Reid, Chief Financial Officer, A. Johnston, Corporate Officer, E. Epp, Manager of Communications, M. Croft, Recording Secretary


  • 2018-5B-89
    MovedDirector Coakley
    SecondedDirector Campsall

    That the following in-camera resolution be confirmed in open meeting:

    That the Mount Timothy Ski Society’s request for the Cariboo Regional District to hold a referendum, regarding funding the ski hill through taxation, be denied, and that a letter be forwarded to the Society, advising them of this decision and that no guaranteed regular source of funding will be provided.

    Carried Unanimously

The Directors were given the opportunity to provide any brief reports/updates and/or appointments at this time.

Corporate Vote - Unweighted

  • 2018-5B-90
    MovedDirector Armstrong
    SecondedVice-Chair Massier

    That the meeting of Cariboo Regional District Board be adjourned at 2:16 p.m. May 25, 2018.

    Carried Unanimously
No Item Selected